<div dir="ltr"><div>And a reminder to pay your dues!<br><a href="https://www.wepay.com/donations/sudo-room">https://www.wepay.com/donations/sudo-room</a><br><br></div>These notes are archived here: <a href="https://sudoroom.org/wiki/Meeting_Notes_2013-05-29">https://sudoroom.org/wiki/Meeting_Notes_2013-05-29</a><br>
<div><br><b>May 29, 2013</b><br><br>=New Action Items=<br>*Follow up with Andrew on keypad access system (documentation, outreach to other tenants) (Marina)<br>**Cubby with the keypad system is marked in sudo<br></div><div>
**UPDATE: Andrew finished the keypad access system! <a href="https://sudoroom.org/wiki/Keypad_Door_Access">https://sudoroom.org/wiki/Keypad_Door_Access</a><br></div><div>*Matt remind Tommy to write rent check for George<br>
*Matt will call LMI to get the lowdown<br>*[Postponed] Discussion of new spaces and active searching<br>*EVERYBODY: Let's gear up for First Friday [June 7 Demo Night!] and outreach to folks on the streets - music on Broadway, gimmicks on Telegraph, etc;<br>
<br>=Attending=<br>*Jordan, Bill, Matt, Sam, Len, Eddan, Marina, Jenny, Tom, Romy<br><br>=Introductions=<br>''Let's get to know each other!''<br>Co-Facilitator: [List Co-Facilitator]<br>* Introduction to purpose and format of this meeting<br>
Brief personal intros (< 20 sec per person)<br>* [Go-around topic]<br>Icebreaker (10 min)<br>* [Pair/small group discussion on a topic. Ex: What are some ways that you resolve conflicts?]<br>What would you do in a zombie apocalypse?<br>
<br>=Announcements (Consent Agenda)=<br>''Use this section to briefly announce and consent to items that need no more details or discussion''<br>Co-Facilitator: [List Co-Facilitator]<br>(< 8 minutes) <br>
* This Sat 6/1 at 2PM: Today I Learned: The Simple Computer!<br>** See upcoming TIL's and sign up for one at <a href="https://sudoroom.org/wiki/Today_I_Learned">https://sudoroom.org/wiki/Today_I_Learned</a><br>* Sunday June 2 @ 7pm - Cleaning of Natural Decay<br>
* Use <a href="http://hackerspaces.crowdmap.com/">http://hackerspaces.crowdmap.com/</a> (ask Matt for admin access)<br>** Tweet any space details @sudoroom<br>** Email <a href="mailto:info@sudoroom.org">info@sudoroom.org</a><br>
* Interested in more inter-hackerspaces collab? Join Open Hack Night every Monday at 7pm @LOL (1234 23rd Avenue, San Antonio (east Oakland)). LOL is a POC, Queer and Women-organized hackerspace. It is radically inclusive--EVERYONE is a desired member! Their organizers want us to do more stuff at each others' spaces. :] :] <br>
* Next BACH event: June 15th @ Noisebridge - time?<br>** BACH info: <a href="http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces">http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces</a><br>* Sudo Bike - ask Matt about borrowing it for a set period of time, or for donations to "Sudo Bike"<br>
* New internet: Goodbye Sonic, hello LMI!<br>* June 22/23: Workshop Weekend! Help organize or teach DIY/makery/hackery/sciencey/arty workshops. - JD and Gil<br>** Great way to reach out to kids and families<br>* RADIO!!!!<br>
** sign up for a slot at <a href="https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0">https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0</a><br>
** contact marina for training, or test out the documentation: <a href="https://sudoroom.org/wiki/Sudo_Radio">https://sudoroom.org/wiki/Sudo_Radio</a><br>** next steps: production<br>* Next Writers meeting this Sunday at 4p! Screenwriters' meetup at 5p!<br>
*ReWrite Oakland this weekend (June 1)<br>*Tom's bachelor party July 7th! We're invited! contact Tom @ <a href="mailto:fitzsnaggle@gmail.com">fitzsnaggle@gmail.com</a> - Live music, beer, dominos! <br>*Hayward Hackerspace! - HayHackers! - talk to Matt or Jenny<br>
<br>= ACTION ITEMS =<br>''Use this section to review old tasks and propose new tasks/topics for discussion. Keep topics brief - if topics are large, they can spillover into later discussion, after-meeting small group discussion, listserv discussion, or next meeting discussion''<br>
Co-Facilitator: [List Co-Facilitator]<br>(< 30 mins) <br><br>==Old Business==<br>*HACK THE ROOM!!!!<br>**Debrief<br>**It was awesome!<br>**Mobile public computer terminal! (Infobot)<br>**Membership management system <br>
*** Some codez <a href="https://github.com/substack/sudo-members">https://github.com/substack/sudo-members</a><br>*** Billz codez <br><a href="https://sudoroom.org/wiki/Hack_The_Room">https://sudoroom.org/wiki/Hack_The_Room</a><br>
**Door Access<br>*** Andrew set up the keypad system and reached out to the Public School (if it doesn't work he will fix it tonight :-) try code 31337)<br>**Radio room<br>**Meeting format<br>** Next steps?<br>***What kind of information to publicly display?<br>
***Buzzer access to other tenants in the building<br>* Bitcoin payment mechanism implementation (Romy)<br>* Matt will follow up with Tommy re: getting a bank account<br>Additional items for Sunday hackathon: list of expectations to discuss with landlords, membership management service<br>
* Funding ideas<br>** Current list here: <a href="https://sudoroom.org/wiki/Funding_Ideas">https://sudoroom.org/wiki/Funding_Ideas</a><br>** People were reminded to add their names next to projects they were interested in, unclear how many did so.<br>
** Next steps?<br>* Membership & Access Discussion: who is a member? what are the benefits of membership? how is membership related to access?<br>** Articles of Association on member benefits: <a href="https://sudoroom.org/wiki/Articles_of_Association#Section_2.3_Benefits">https://sudoroom.org/wiki/Articles_of_Association#Section_2.3_Benefits</a><br>
*** Made staggered wepay system, seeking feedback/improvements: <a href="https://www.wepay.com/donations/sudo-room">https://www.wepay.com/donations/sudo-room</a><br>** Summary of possible membership benefits structures: <a href="https://sudoroom.org/wiki/Membership_Benefits_Discussion">https://sudoroom.org/wiki/Membership_Benefits_Discussion</a><br>
** Straw poll on membership and access: <a href="https://docs.google.com/forms/d/1zCaEAVVjLwMrWcoPlGb09-G6bvaaiewi33FTz3OBptE/viewform">https://docs.google.com/forms/d/1zCaEAVVjLwMrWcoPlGb09-G6bvaaiewi33FTz3OBptE/viewform</a><br>
* New space discussion<br>** Priorities / values <br>** Historical / Previous requirements for any potential space are listed here: <a href="https://sudoroom.org/wiki/Sudo_room/open_a_space">https://sudoroom.org/wiki/Sudo_room/open_a_space</a><br>
*** Please note that those are from last year and is in need of updates--let's do that now!<br>*** Exterior security - safety of the surrounding area<br>*** Lease vs month-to-month rent (latter preferred)<br>*** Kitchen / communal kitchen<br>
*** Street-facing<br>*** No regressions from the current space <br>* Strategy<br>** Use <a href="http://hackerspaces.crowdmap.com/">http://hackerspaces.crowdmap.com/</a> (ask Romy or Matt for admin access)<br>** Tweet any space details @sudoroom<br>
** Email <a href="mailto:info@sudoroom.org">info@sudoroom.org</a><br>*Renew Craigslist posting looking for friends? <a href="http://sfbay.craigslist.org/eby/off/3789289305.html">http://sfbay.craigslist.org/eby/off/3789289305.html</a><br>
** were there any responses to the first posting?<br>* Logos!<br> <br>==Postponed==<br>''items here are not for discussion, only for reference for later meetings so that we don't forget about them :)''<br>
*[Postponed] Talk to Danny O'Brien, intro from JC to Jordan, invite him to come to a future sudo meeting to share insight!<br>**Straight to the source--but out of the country :( Will be back later this month and Jordan will follow up then.<br>
*[Postponed until necessary] Eddan - Reference letter from George<br>*[Postponed until necessary] Jenny sync with Troy on library - Not yet but they will<br>*Set up date for label-printing organizing of stuff event - Jenny!1 -troy<br>
**still need to set a date<br>*[Postponed until someone throws Romy a massive love bomb] Romy to lead diagram for Articles of Association amendment<br>*Romy to work with Troy to turn the articles into a flow diagram. Diagrams and drawings of sudo room members being passed around.<br>
*[Postponed until ?] Add articles to github (gitorious!!!!!!!? - <a href="https://gitorious.org/+sudo-room">https://gitorious.org/+sudo-room</a>) - Yardena is going to put these articles up<br><br>=Fiscal Solvency=<br>''In this section we review our current financial situation and budget, approve monthly budgets, and discuss any other finance-related issues.''<br>
Exchequer: Tommy<br>Co-Facilitator: [List Co-Facilitator]<br>(20 mins) <br>* LAST MEETING OF THE MONTH: Pay your dues :)<br>* Review and consensus process:<br>** Fiscal Solvency Spreadsheet - <a href="https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7">https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7</a><br>
** Rent: $1500; Utilities: $220; Services: $50<br>**Target membership contribution: $88 per member (based on approx. 30 people)<br><br>=Amendments to the Articles of Association=<br>''In this section we discuss and review any proposed amendments to the articles of association: <a href="https://sudoroom.org/wiki/Articles_of_Association">https://sudoroom.org/wiki/Articles_of_Association</a>''<br>
Co-Facilitator: [List Co-Facilitator]<br><br>=Conflict Resolution=<br>''In this section we address any conflicts that have gone through the conflict resolution process as described here: <a href="https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution">https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution</a>''<br>
Co-Facilitator: [List Co-Facilitator]<br><br>=Spillover!=<br>''Add any discussion or other agenda item spillover to this section''<br>Co-Facilitator: [List Co-Facilitator]<br>*Internet Discussion<br>**LMI - same gateway, copper etc just paying LMI instead of Sonic<br>
*Landlord situation<br>**What to do about request to have elevator locked at night?<br>***Well, how do we get in?<br>**Thank them for all their help and how awesome they are<br>**We would love to be better tenants!<br>**Update them on the state of the access system<br>
**Trash/recycling - we need a key for access to the trash<br>***George doesn't want to give the key to people because he doesn't trust us to properly sort the trash.<br>***We need to be able to access the trash or <br>
**Suggest requests be made in writing, a little more formalized, because there are often folks in the space he addresses who are new to the community.<br>**Suggest a monthly in-person check-in instead!<br>**Immediately write down what George requests and forward it along to him and sudo-discuss for confirmation.<br>
* Continue discussion around membership benefits<br>** Probationary period for new members, upon which 24/7 access is granted<br>** Let's ship something soon, and its imperfection will enrage those willing to hack on it<br>
* Publicity Pipeline - how do we have better outreach strategies both for sudo room and for sudo room events?<br>**Gwibber<br>* Instructables<br>**Add 10 instructables, receive free stuff (eg 3D printer)<br>*The future of the ex-chequer<br>
* New exchequer (tasks):<br>** Get on bank account<br>** Follow up on deposits made<br>** Presents budget during meetings<br>** Coordinates with scribe to make budget available to all members [transparency]<br>** Determine if per-member dues can be reduced<br>
** Forecasting longer-term budget<br>*Exchequer tasks that could easily be done do-acraticly:<br>** Coordinate new ways of paying<br>** Investigate alternative sources of income<br>** Encourage donations<br>** Infographics? Coordinate with Romy :D<br>
*501(c)3 status and fiscal sponsors:<br>**Could for example Noisebridge open up a bank account for us?<br><br>=Post-Meeting Small Group Meetups and Discussion=<br>Co-Facilitators: YOU! & ?<br>*Mapping potential spaces: citizen science spaces, pop-up hackerspaces, etc; <br>
Scribe: Convert notes to wiki page and email the list with a link to the notes page and a succinct list of highlights (including action items).<br><br><br>--------<br clear="all"><div>Jenny<br>
<a href="http://jennyryan.net/" target="_blank">http://jennyryan.net</a><br>
<a href="http://thepyre.org/" target="_blank">http://thepyre.org</a><br>
<a href="http://thevirtualcampfire.org/" target="_blank">http://thevirtualcampfire.org</a><br>
<a href="http://technomadic.tumblr.com/" target="_blank">http://technomadic.tumblr.com</a><br>
<br>
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"Technology is the campfire around which we tell our stories."<br>
-Laurie Anderson<br>
<br>
"Storytelling reveals meaning without committing the error of defining it."<br>
-Hannah Arendt<br>
<br>
"To define is to kill. To suggest is to create."<br>
-Stéphane Mallarmé<br>
~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`</div>
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