<div dir="ltr"><div>hi everyone,<br><br>we had a totally different kind of meeting tonight! it was simultaneous with dinner, with all of us loosely sitting and/or standing around the table, with informal facilitation, a rarely consulted agenda with a final check over the agenda to fill in notes and see if we missed any items.<br>
<br></div>unfortunately, we still didn't have the financials included in the meeting, and a few things had not been followed up on from last time, but that's okay. we're getting better ;)<br><br>so here are the rough rough notes!:<br>
<br><div class="" id="magicdomid2"><span class=""><b>Check out the Meeting archives here: </b></span><span class=""><a href="https://sudoroom.org/wiki/Meeting_Minutes"><b>https://sudoroom.org/wiki/Meeting_Minutes</b></a></span></div>
<div class="" id="magicdomid3"><br></div><div class="" id="magicdomid6"><span class="">''June 19 2013</span></div><div class="" id="magicdomid7"><span class="">Attending: [List Attendees]</span></div><div class="" id="magicdomid8">
<span class="">Len, Jenny, Max, Jordan, Bill, Ray, Timon, Marina, Jamie, Alex, Morten, Troy, Sarah, Sam</span></div><div class="" id="magicdomid9"><br></div><div class="" id="magicdomid10"><span class=""><b>==Introductions==</b></span></div>
<div class="" id="magicdomid11"><span class="">''</span><span class=""><i>Let's get to know each other!</i></span><span class="">''</span></div><div class="" id="magicdomid12"><span class="">Co-Facilitator: [List Co-Facilitator]</span></div>
<div class="" id="magicdomid13"><br></div><div class="" id="magicdomid14"><span class="">* Introduction to purpose and format of this meeting</span></div><div class="" id="magicdomid15"><br></div><div class="" id="magicdomid16">
<span class=""><b>Brief personal intros (< 20 sec per person)</b></span></div><div class="" id="magicdomid17"><span class="">* [Go-around topic]<br><br></span></div><div class="" id="magicdomid18">performed 1/3 of the way in once we had a lot of people and enough people who didn't already know each other.<br>
<br></div><div class="" id="magicdomid19"><span class=""><b>Icebreaker (10 min)</b></span></div><div class="" id="magicdomid20"><span class="">* [Pair/small group discussion on a topic.]<br><br></span></div><div class="" id="magicdomid21">
eating dinner.<br></div><div class="" id="magicdomid22"><br></div><div class="" id="magicdomid23"><span class=""><b>==Announcements (Consent Agenda)==</b></span></div><div class="" id="magicdomid24"><span class=""><i>''Use this section to briefly announce and consent to items that need no more details or discussion''</i></span></div>
<div class="" id="magicdomid25"><span class="">Co-Facilitator: [List Co-Facilitator]</span></div><div class="" id="magicdomid26"><span class="">(< 8 minutes) <br><br></span></div><div class="" id="magicdomid26"><span class="">performed haphazardly throughout the night! :( :\<br>
</span></div><div class="" id="magicdomid27"><ul class=""><li><span class=""> This Sat/Sun: Workshop Weekend! <a href="http://workshopweekend.net">workshopweekend.net</a></span></li></ul></div><div class="" id="magicdomid28">
<ul class=""><li><span class="">Patrick - clay. Marina and Hilary - computer in a box.</span></li></ul></div><div class="" id="magicdomid29"><ul class=""><li><span class="">They still need volunteers! Volunteers get to attend workshops for free.</span></li>
</ul></div><div class="" id="magicdomid30"><ul class=""><li><span class="">Cryptoparty debrief</span></li></ul></div><div class="" id="magicdomid31"><ul class=""><li><span class="">30-35 people!</span></li></ul></div><div class="" id="magicdomid32">
<ul class=""><li><span class="">lots of stuff installed!</span></li></ul></div><div class="" id="magicdomid33"><ul class=""><li><span class="">good teacher to learner ratio.</span></li></ul></div><div class="" id="magicdomid34">
<ul class=""><li><span class="">two
sections: email security (pgp keys) and mobile security (apps to secure
phone messages etc.). also presentations about tor and anonymity vs
encryption.</span></li></ul></div><div class="" id="magicdomid35"><ul class=""><li><span class="">what was the advertising strategy?</span></li></ul></div><div class="" id="magicdomid36"><ul class=""><li><span class="">DM on twitter to OO and they retweeted</span></li>
</ul></div><div class="" id="magicdomid37"><ul class=""><li><span class="">physical flyers all around</span></li></ul></div><div class="" id="magicdomid38"><ul class=""><li><span class="">for future events:</span></li></ul>
</div><div class="" id="magicdomid39"><ul class=""><li><span class="">more advanced planning would bring more people</span></li></ul></div><div class="" id="magicdomid40"><ul class=""><li><span class="">better pitch asking for donations for sudo</span></li>
</ul></div><div class="" id="magicdomid41"><ul class=""><li><span class="">Sudo Kids: Any interest in coordinating further on Tues. nights?</span></li></ul></div><div class="" id="magicdomid42"><ul class=""><li><span class="">Sudo-POSSE Party in cooperation with BACE Timebank. 3rd Fridays avalable? , first one in July.</span></li>
</ul></div><div class="" id="magicdomid43"><span class="">
(Potluck Orientation Skillshare Swapmeet Event)- Lets invite public
school, democracy project, oakland-wiki,... for a Meta Networking Event?</span></div><div class="" id="magicdomid44"><ul class=""><li><span class="">Sunday June 9 @ 7pm - Cleaning of Natural Decay </span></li></ul></div>
<div class="" id="magicdomid45"><ul class=""><li><span class=""> Use </span><span class=""><a href="http://hackerspaces.crowdmap.com/">http://hackerspaces.crowdmap.com/</a></span><span class=""> (ask Matt for admin access) </span></li>
</ul></div><div class="" id="magicdomid46"><ul class=""><li><span class=""> Tweet any space details @sudoroom </span></li></ul></div><div class="" id="magicdomid47"><ul class=""><li><span class=""> Email <a href="mailto:info@sudoroom.org">info@sudoroom.org</a> </span></li>
</ul></div><div class="" id="magicdomid48"><ul class=""><li><span class=""> Interested
in more inter-hackerspaces collab? Join Open Hack Night every Monday
at 7pm @LOL (1234 23rd Avenue, San Antonio (east Oakland)). LOL is a
POC, Queer and Women-organized hackerspace. It is radically
inclusive--EVERYONE is a desired member! Their organizers want us to
do more stuff at each others' spaces. :] :] </span></li></ul></div><div class="" id="magicdomid49"><ul class=""><li><span class=""> BACH event debrief: June 15th @ Noisebridge</span></li></ul></div><div class="" id="magicdomid50">
<ul class=""><li><span class=""> BACH info: </span><span class=""><a href="http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces">http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces</a></span></li>
</ul></div><div class="" id="magicdomid51"><ul class=""><li><span class=""> Sudo Bike - ask Matt about borrowing it for a set period of time, or for donations to "Sudo Bike" </span></li></ul></div><div class="" id="magicdomid52">
<ul class=""><li><span class="">Every Thurs. at 7PM: Oakland Wiki meetup! </span><span class=""><a href="http://www.oaklandwiki.org">http://www.oaklandwiki.org</a></span></li></ul></div><div class="" id="magicdomid53"><ul class="">
<li><span class="">Editathon at MLK Cafe</span></li></ul></div><div class="" id="magicdomid54"><ul class=""><li><span class=""> RADIO!!!! </span></li></ul></div><div class="" id="magicdomid55"><ul class=""><li><span class=""> sign up for a slot at </span><span class=""><a href="https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0">https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0</a></span></li>
</ul></div><div class="" id="magicdomid56"><ul class=""><li><span class=""> contact marina for training, or test out the documentation: </span><span class=""><a href="https://sudoroom.org/wiki/Sudo_Radio">https://sudoroom.org/wiki/Sudo_Radio</a></span></li>
</ul></div><div class="" id="magicdomid57"><ul class=""><li><span class="">Counter Culture Labs (formerly known as East Bay BioHackers) - planning meeting last Friday, updates?</span></li></ul></div><div class="" id="magicdomid58">
<br></div><div class="" id="magicdomid59"><br></div><div class="" id="magicdomid60"><span class=""><b>=== ACTION ITEMS ===</b></span></div><div class="" id="magicdomid61"><span class=""><i>''Use
this section to review old tasks and propose new tasks. Keep topics
brief - if topics are large, they can spillover into later discussion,
after-meeting small group discussion, listserv discussion, or next
meeting discussion''</i></span></div><div class="" id="magicdomid62"><span class="">Co-Facilitator: [List Co-Facilitator]</span></div><div class="" id="magicdomid63"><span class="">(< 30 mins)<br><br><br></span></div>
<div class="" id="magicdomid65"><span class=""><b>Old Action Items:</b></span></div><div class="" id="magicdomid66"><ul class=""><li><span class="">Door Access: Current status and next steps</span></li><ul><li><span class="">keypad is down - unclear what the next steps are and who is working on this.</span></li>
<li><span class="">rfid tag is up - this appears to be the only consistently functional method of entry!</span></li><li><span class=""><a href="http://door.sudoroom.org">door.sudoroom.org</a> goes down sometimes - unclear source of the problem (maybe? maybe i misunderstood!).<br>
</span></li></ul></ul></div><div class="" id="magicdomid67"><ul class=""><li><span class="">Document
process for editing access codes & whether it's possible to have
temporary access codes (Andrew) - Marina will follow up with Andrew</span></li><ul><li><span class="">keypad is still down! this issue is secondary priority until the keypad is back up.<br></span></li></ul></ul></div><div class="" id="magicdomid68">
<ul class=""><li><span class="">Add robots.txt for sudo room (open item for anyone to take on) MATT</span></li><ul><li><span class="">not sure!<br></span></li></ul></ul></div><div class="" id="magicdomid69"><ul class=""><li>
<span class="">Not done - Find out who has the key to the cash box :) (Marina)</span></li><ul><li><span class="">not done! ;_;<br></span></li></ul></ul></div><div class="" id="magicdomid70"><ul class=""><li><span class="">Ray will spearhead putting together curriculum for youth in the community - Bill suggests a workshop on security</span></li>
<ul><li><span class="">this happened! it was awesome! such good publicity and an excellent job taking advantage of a current event to help people act on their principles! :D<br></span></li></ul></ul></div><div class="" id="magicdomid71">
<ul class=""><li><span class="">Jenny
will start a spreadsheet for churches, schools, and other community
groups that we can do outreach to for people to sign up to meet with
specific organizations.</span></li><ul><li><span class="">not sure?<br></span></li></ul></ul></div><div class="" id="magicdomid72"><ul class=""><li><span class="">Tim will share the map of potential properties available for purchase.</span></li>
<ul><li><span class="">no word from Tim :(<br></span></li></ul></ul></div><div class="" id="magicdomid73"><ul class=""><li><span class="">Jenny will write to School Factory about sponsorship opportunities.</span></li><ul>
<li><span class="">Jenny spoke with Mitch at BACH about this...see notes below.<br></span></li></ul></ul></div><div class="" id="magicdomid74"><br></div><div class="" id="magicdomid75"><br></div><div class="" id="magicdomid76">
<span class=""><b>New Action Items:</b></span></div><div class="" id="magicdomid77"><span class="">* Jenny to call bank to find out about online access</span></div><div class="" id="magicdomid78"><span class="">* Max to coordinate further with RPS</span></div>
<div class="" id="magicdomid79"><span class="">*
EVERYONE: CLEAN and encourage others to clean! Model good behavior and
suggest cleaning to other people. It is our responsibility to help
everyone in our community grow in their ability to act cooperatively :D</span></div><div class="" id="magicdomid80"><span class="">*
RE: School Factory. Mitch indicated that they were maybe not able to
keep their space, so it's unclear whether they would still be able to
fiscally sponsor us.</span></div><div class="" id="magicdomid81"><br></div><div class="" id="magicdomid82"><span class=""><b>Postponed</b></span><span class="">:</span></div><div class="" id="magicdomid83"><span class="">''</span><span class=""><i>items here are not for discussion, only for reference for later meetings so that we don't forget about them :)</i></span><span class="">''</span></div>
<div class="" id="magicdomid84"><br></div><div class="" id="magicdomid85"><span class="">*[Postponed] Talk to Danny O'Brien, intro from JC to Jordan, invite him to come to a future sudo meeting to share insight!</span></div>
<div class="" id="magicdomid86"><span class="">**Straight to the source--but out of the country :( Will be back later this month and Jordan will follow up then.</span></div><div class="" id="magicdomid87"><span class="">*[Postponed until necessary] Eddan - Reference letter from George</span></div>
<div class="" id="magicdomid88"><span class="">*[Postponed until necessary] Jenny sync with Troy on library - Not yet but they will</span></div><div class="" id="magicdomid89"><span class="">*Set up date for label-printing organizing of stuff event - Jenny!1 -troy</span></div>
<div class="" id="magicdomid90"><span class="">**still need to set a date</span></div><div class="" id="magicdomid91"><span class="">*[Postponed until someone throws Romy a massive love bomb] Romy to lead diagram for Articles of Association amendment</span></div>
<div class="" id="magicdomid92"><span class="">*Romy
to work with Troy to turn the articles into a flow diagram. Diagrams
and drawings of sudo room members being passed around.</span></div><div class="" id="magicdomid93"><span class="">*[Postponed until ?] Add articles to github (gitorious!!!!!!!? - </span><span class=""><a href="https://gitorious.org/+sudo-room%29">https://gitorious.org/+sudo-room)</a></span><span class=""> - Yardena is going to put these articles up</span></div>
<div class="" id="magicdomid94"><br></div><div class="" id="magicdomid95"><span class=""><b>==Fiscal Solvency==</b></span></div><div class="" id="magicdomid96"><span class="">''</span><span class=""><i>In
this section we review our current financial situation and budget,
approve monthly budgets, and discuss any other finance-related issues.</i></span><span class="">''</span></div><div class="" id="magicdomid97"><span class="">Exchequer: We need a new exchequer</span></div><div class="" id="magicdomid98">
<span class="">Co-Facilitator: [List Co-Facilitator]</span></div><div class="" id="magicdomid99"><ul class=""><li><span class="">Setting up co-exchequers</span></li></ul></div><div class="" id="magicdomid100"><ul class="">
<li><span class="">The future of the ex-chequer (items suggested from 5/29 meeting):</span></li></ul></div><div class="" id="magicdomid101"><ul class=""><li><span class=""> New exchequer (tasks): </span></li></ul></div><div class="" id="magicdomid102">
<ul class=""><li><span class=""> Get on bank account </span></li></ul></div><div class="" id="magicdomid103"><ul class=""><li><span class=""> Follow up on deposits made </span></li></ul></div><div class="" id="magicdomid104">
<ul class=""><li><span class=""> Presents budget during meetings </span></li></ul></div><div class="" id="magicdomid105"><ul class=""><li><span class=""> Coordinates with scribe to make budget available to all members [transparency] </span></li>
</ul></div><div class="" id="magicdomid106"><ul class=""><li><span class=""> Determine if per-member dues can be reduced </span></li></ul></div><div class="" id="magicdomid107"><ul class=""><li><span class=""> Forecasting longer-term budget </span></li>
</ul></div><div class="" id="magicdomid108"><ul class=""><li><span class="">Exchequer tasks that could easily be done do-acraticly: </span></li></ul></div><div class="" id="magicdomid109"><ul class=""><li><span class=""> Coordinate new ways of paying </span></li>
</ul></div><div class="" id="magicdomid110"><ul class=""><li><span class=""> Investigate alternative sources of income </span></li></ul></div><div class="" id="magicdomid111"><ul class=""><li><span class=""> Encourage donations </span></li>
</ul></div><div class="" id="magicdomid112"><ul class=""><li><span class=""> Infographics? Coordinate with Romy :D</span></li></ul></div><div class="" id="magicdomid113"><ul class=""><li><span class="">Bank Links</span></li>
</ul></div><div class="" id="magicdomid114"><ul class=""><li><span class="">Documentation: </span><span class=""><a href="https://sudoroom.org/wiki/Sudo_room/banking">https://sudoroom.org/wiki/Sudo_room/banking</a></span><span class=""> (out of date?)</span></li>
</ul></div><div class="" id="magicdomid115"><ul class=""><li><span class="">Update information about login to bank (might make this private)</span></li></ul></div><div class="" id="magicdomid117"><span class="">(20 mins) </span></div>
<div class="" id="magicdomid118"><br></div><div class="" id="magicdomid119"><span class=""><b>* Pay your dues :)</b></span></div><div class="" id="magicdomid120"><span class="">* Review and consensus process:</span></div>
<div class="" id="magicdomid121"><span class="">** Fiscal Solvency Spreadsheet - </span><span class=""><a href="https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7">https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7</a></span></div>
<div class="" id="magicdomid122"><span class="">** Rent: $1500; Utilities: $220; Services: $50</span></div><div class="" id="magicdomid123"><span class="">**Target membership contribution: $88 per member (based on approx. 30 people)</span></div>
<div class="" id="magicdomid125"><br></div><div class="" id="magicdomid126"><span class=""><b>==Amendments to the Articles of Association==</b></span></div><div class="" id="magicdomid127"><span class="">''</span><span class=""><i>In this section we discuss and review any proposed amendments to the articles of association: </i></span><span class=""><a href="https://sudoroom.org/wiki/Articles_of_Association"><i>https://sudoroom.org/wiki/Articles_of_Association</i></a></span><span class="">''</span></div>
<div class="" id="magicdomid128"><span class="">Co-Facilitator: [List Co-Facilitator]</span></div><div class="" id="magicdomid129"><br></div><div class="" id="magicdomid130"><span class=""><b>==Conflict Resolution==</b></span></div>
<div class="" id="magicdomid131"><span class="">''</span><span class=""><i>In this section we address any conflicts that have gone through the conflict resolution process as described here: </i></span><span class=""><a href="https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution"><i>https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution</i></a></span><span class="">''</span></div>
<div class="" id="magicdomid132"><span class="">Co-Facilitator: [List Co-Facilitator]</span></div><div class="" id="magicdomid133"><span class="">Test Driven Governance: </span><span class=""><a href="https://sudoroom.org/wiki/Governance_tests">https://sudoroom.org/wiki/Governance_tests</a></span></div>
<div class="" id="magicdomid134"><br></div><div class="" id="magicdomid135"><span class=""><b>==Discussion==</b></span></div><div class="" id="magicdomid136"><span class="">''Add any discussion or other agenda item spillover to this section''</span></div>
<div class="" id="magicdomid137"><span class="">Co-Facilitator: [List Co-Facilitator]</span></div><div class="" id="magicdomid138"><ul class=""><li><span class="">Friend</span><span class="">s, Jamie and Alex,</span><span class=""> from R</span><span class="">ock </span><span class="">P</span><span class="">aper </span><span class="">S</span><span class="">cissors</span><span class=""> are interested in cataloguing and digitizing their zine library.</span></li>
</ul></div><div class="" id="magicdomid139"><ul class=""><li><span class="">We
discussed best practices and ideas and agreed that we would like to
share a single cataloguing system if there is a good open solution.</span></li></ul></div><div class="" id="magicdomid140"><ul class=""><li><span class="">Bill showed off the holdout's zine cataloguing tool on drupal.</span><span class=""> Its called Permazine</span><span class=""> and will be launching soon.</span></li>
</ul></div><div class="" id="magicdomid141"><ul class=""><li><span class="">RPS is happy to have it hosted on our servers. They want to do more stuff together!</span></li></ul></div><div class="" id="magicdomid142"><ul class="">
<li><span class="">Their top requirements are:</span></li></ul></div><div class="" id="magicdomid143"><ul class=""><ul><li><span class="">End user experience for catalog entry and search</span></li></ul></ul></div><div class="" id="magicdomid144">
<ul class=""><ul><li><span class="">Multi concurrent entry</span></li></ul></ul></div><div class="" id="magicdomid145"><ul class=""><ul><li><span class="">Folksonomy support</span></li></ul></ul></div><div class="" id="magicdomid146">
<ul class=""><li><span class="">Sudo would ideally want an open source solution, but understand that's tough for cataloging software.</span></li></ul></div><div class="" id="magicdomid147"><ul class=""><li><span class="">Jamie will: Contact the creator of permazine to see if that will suit their needs.</span></li>
</ul></div><div class="" id="magicdomid148"><ul class=""><li><span class="">Max will: see if oclc will still give us wssl for free, and otherwise look at whether </span></li></ul></div><div class="" id="magicdomid149"><ul class="">
<li><span class="">SELC
was interested in potentially renting space. SELC is moving into
LOLspace 2-3 days a week and are subsidizing all of LOLspace's rent!</span></li></ul></div><div class="" id="magicdomid150"><ul class=""><li><span class="">JC
suggested idea of startup incubator in the office behind the reception
area. He is looking for partners. He has a business and is currently discussing
this issue with his employees.</span></li></ul></div><div class="" id="magicdomid151"><ul class=""><li><span class="">Jenny happened to meet a masseuse from Santa Cruz who may be interested in an office at 2141.</span></li>
</ul></div><div class="" id="magicdomid152"><div class="" id="magicdomid201"><span class="">==Post-Meeting Small Group Meetups and Discussion==</span></div><div class="" id="magicdomid202"><span class="">Co-Facilitators: YOU! & ?</span></div>
<div class="" id="magicdomid203"><br></div><div class="" id="magicdomid204"><span class="">*</span><span class=""> Adding labels to bottles :)</span></div><div class="" id="magicdomid205"><span class=""><br></span></div><div class="" id="magicdomid206">
<br></div><div class="" id="magicdomid207"><span class=""><b><i>Scribe:</i></b></span><span class=""><i>
Convert notes to wiki page and email the list with a link to the notes
page and a succinct list of highlights (including action items).</i></span></div></div><br></div>