<div dir="ltr"><div class="" id="magicdomid2"><b><span class="">Sudo Room Board </span><span class="">Meeting Summary</span></b></div><div class="" id="magicdomid3"><br></div><div class="" id="magicdomid4"><span class="">Please see <a href="https://sudoroom.org/wiki/Board">https://sudoroom.org/wiki/Board</a> for succinct summation :-)<br>
</span></div><div class="" id="magicdomid4"><span class=""><br>Attendees (8/13): Marc, Jenny, Matt, Hol, Julio, Romy, Max, Vicky</span></div><div class="" id="magicdomid6"><br></div><div class="" id="magicdomid633"><span class="">Please do any independent Research for the a Non Profit California Benefit Corporation beforehand to inform us.</span></div>
<div class="" id="magicdomid8"><br></div><div class="" id="magicdomid9"><span class="">If folks want to update our wiki page collaboratively - </span><span class=""><a href="https://sudoroom.org/mediawiki/index.php?title=Board&action=edit#&togetherjs=Rm8anDLwFb">https://sudoroom.org/mediawiki/index.php?title=Board&action=edit#&togetherjs=Rm8anDLwFb</a></span></div>
<div class="" id="magicdomid10"><br></div><div class="" id="magicdomid11"><span class="">We are:</span></div><div class="" id="magicdomid12"><ul class=""><li><span class="">a "Non-profit public benefit corporation"</span><span class=""> under the state of California, organized for public and charitable purposes</span></li>
</ul></div><div class="" id="magicdomid13"><ul class=""><li><span class="">California corporations code 5110 (5300?)</span></li></ul></div><div class="" id="magicdomid14"><ul class=""><li><span class="">Incorporation Process followed to get us here "Nonprofit Public Benefit Corporation" </span><span class=""><a href="http://www.sos.ca.gov/business/be/filing-tips-corp.htm#artsnp">http://www.sos.ca.gov/business/be/filing-tips-corp.htm#artsnp</a></span></li>
</ul></div><div class="" id="magicdomid15"><ul class=""><li><span class="">The
specific purpose of this corporation is to promote and encourage
scientific, technical, engineering and artistic skills through
individual projects, social collaboration, and education. In the context
of these purposes, the corporation shall engage in scientific,
charitable and educational activities within the meaning of Section
501(c)(3) of the Internal Revenue Code.</span></li></ul></div><div class="" id="magicdomid16"><ul class=""><li><span class="">but we are not Federally 501(c)(3) yet.</span></li></ul></div><div class="" id="magicdomid17">
<br></div><div class="" id="magicdomid18"><span class="">1. What are our responsibilities?</span></div><div class="" id="magicdomid19"><ul class=""><li><span class="">Legally. What do we have to report?</span></li></ul></div>
<div class="" id="magicdomid20"><ul class=""><li><span class="">How are we going to ensure those reports?</span></li></ul></div><div class="" id="magicdomid21"><ul class=""><li><span class="">Pay taxes, or the treasurer is liable</span></li>
</ul></div><div class="" id="magicdomid23"><span class="">2. How often should the board meet?</span></div><div class="" id="magicdomid24"><ul class=""><li><span class="">0 or more times per year?</span></li></ul></div><div class="" id="magicdomid25">
<ul class=""><li><span class="">Announce </span><span class="">only once a year?</span></li></ul></div><div class="" id="magicdomid26"><ul class=""><li><span class="">During regular weekly sudo meetings? [enthusiasm for this one]<br>
</span></li></ul></div><div class="" id="magicdomid615"><ul class=""><li><span class="">over email?</span></li></ul></div><div class="" id="magicdomid396"><span class="">What are Articles of Incorporation?</span></div><div class="" id="magicdomid509">
<ul class=""><li><span class="">Proposed Articles of Incorporation (Marc copy pasted from NB's made some edits with Matt): <a href="https://sudoroom.org/wiki/Bylaws">https://sudoroom.org/wiki/Bylaws</a></span></li></ul>
</div><div class="" id="magicdomid581"><span class="">Marc's
proposal is to break out the Articles to be the minimum of board
responsibilities and have a more fluid bylaws define how we operate...
to separate legal stuff from doing stuff.</span></div><div class="" id="magicdomid623"><span class="">It's all on the wiki, and on meeting minutes</span></div><div class="" id="magicdomid625"><br></div><div class="" id="magicdomid700">
<span class="">Date of Incorporation: Nov 5 (auspicious!)</span></div><div class="" id="magicdomid32"><br></div><div class="" id="magicdomid33"><span class=""><b>=</b></span><span class=""><b>=</b></span><span class=""><b>O</b></span><span class=""><b>ffi</b></span><span class=""><b>cial requirements for board of directors</b></span><span class=""><b>=</b></span><span class=""><b>=</b></span></div>
<div class="" id="magicdomid34"><br></div><div class="" id="magicdomid35"><span class="">*File a Statement of Information once every two years - $25</span></div><div class="" id="magicdomid36"><span class=""> Form: Form SI-100 (Statement of Information)</span></div>
<div class="" id="magicdomid604"><span class=""> </span><span class=""><b>Due
Date: Biennially before the end of the calendar month during which the
original Articles of Incorporation were filed, but no sooner than the
immediately preceding 5 calendar months.</b></span></div><div class="" id="magicdomid38"><span class=""> Information: (916) 657-5448</span></div><div class="" id="magicdomid39"><span class=""> Web Site: </span><span class=""><a href="http://www.ss.ca.gov">www.ss.ca.gov</a></span><span class=""> </span></div>
<div class="" id="magicdomid40"><ul class=""><li><span class=""><a href="https://businessfilings.sos.ca.gov/">https://businessfilings.sos.ca.gov/</a></span></li></ul></div><div class="" id="magicdomid319"><ul class=""><li>
<span class="">more info: </span><span class=""><a href="http://www.hurwitassociates.com/l_s_annual_ca.php">http://www.hurwitassociates.com/l_s_annual_ca.php</a></span></li></ul></div><div class="" id="magicdomid369"><span class="">*Renewal Registration</span></div>
<div class="" id="magicdomid420"><span class=""> California Attorney General </span></div><div class="" id="magicdomid431"><span class=""> Form: Form RRF-1 </span></div><div class="" id="magicdomid436">
<span class=""> </span><span class=""><b>Due Date: 4 ½ months after end of fiscal year</b></span></div><div class="" id="magicdomid460"><span class=""> Information: (916) 445-2021</span></div><div class="" id="magicdomid463">
<span class=""> Web Site: <a href="http://ag.ca.gov/charities">ag.ca.gov/charities</a></span></div><div class="" id="magicdomid478"><span class=""> Filing Fee: $0-$300 (depending on revenues) </span></div><div class="" id="magicdomid480">
<span class=""> Note: If gross receipts or total assets over $25,000, include IRS Form 990, 990-EZ or 990-PF.</span></div><div class="" id="magicdomid381"><br></div><div class="" id="magicdomid609"><span class="">
Charitable corporations organized and operated primarily as hospitals,
educational institutions, or religious organizations are exempt from
filing. </span></div><div class="" id="magicdomid318"><br></div><div class="" id="magicdomid166"><span class="">*File annually with the IRS</span></div><div class="" id="magicdomid315">
<span class=""> Form: Annual Return Form 990</span></div><div class="" id="magicdomid310"><span class=""> </span><span class=""><b>Due Date: 4 ½ months after end of fiscal year</b></span></div><div class="" id="magicdomid309">
<span class=""> Internal Revenue Service </span></div><div class="" id="magicdomid308"><span class=""> Information: (800) 829-1040</span></div><div class="" id="magicdomid277"><span class=""> Forms: (800) 829-3676</span></div>
<div class="" id="magicdomid278"><span class=""> Web Site: </span><span class=""><a href="http://www.irs.gov/charities">www.irs.gov/charities</a></span></div><div class="" id="magicdomid279"><span class=""> Filing Fee: $0 </span></div>
<div class="" id="magicdomid244"><span class=""> </span></div><div class="" id="magicdomid612"><span class="">
Public Charities: Please note that, along with the new Form 990, the
IRS has instituted a "phase-in" period to allow organizations time to
adjust to the new form. For a detailed "phase-in" chart, please refer
to the IRS website to determine which form to file (Form 990, Form
990-EZ or Form
990-N).
Private Foundations: Submit Form 990PF, regardless of revenues. </span></div><div class="" id="magicdomid610"><br></div><div class="" id="magicdomid122"><span class="">*File with the California Franchise Tax Board </span></div>
<div class="" id="magicdomid132"><span class="">
Note: For a general discussion of the California Franchise Tax Board's
requirements for exempt organizations, please refer to their Exempt
Organizations publication.</span></div><div class="" id="magicdomid47"><span class=""> </span></div><div class="" id="magicdomid159"><span class=""> a. Form: Form 199 or 199N (California e-Postcard)</span></div>
<div class="" id="magicdomid98"><span class=""> </span><span class=""><b>Due Date: 4 ½ months after end of fiscal year</b></span></div><div class="" id="magicdomid111"><span class=""> Phone: (916) 845-4171</span></div>
<div class="" id="magicdomid137"><span class=""> Web Site: </span><span class=""><a href="http://www.ftb.ca.gov">www.ftb.ca.gov</a></span></div><div class="" id="magicdomid141"><span class=""> Filing Fee: $0-25 (Form 199 Only, form 199N is free) </span></div>
<div class="" id="magicdomid147"><span class="">
Notes: Some organizations may be exempt from this filing depending on
the type of organization. Refer to the Franchise Tax Board's website
for details. </span></div><div class="" id="magicdomid149"><span class=""> </span></div><div class="" id="magicdomid162"><span class=""> b. Form: Form 109 (Exempt Organization Business Income Tax Return)</span></div>
<div class="" id="magicdomid57"><span class=""> </span><span class=""><b>Due Date: 4 ½ months after end of fiscal year</b></span></div><div class="" id="magicdomid58"><span class=""> Phone: (916) 845-4171</span></div>
<div class="" id="magicdomid59"><span class=""> Web Site: </span><span class=""><a href="http://www.ftb.ca.gov">www.ftb.ca.gov</a></span></div><div class="" id="magicdomid60"><span class=""> Filing Fee: $0 </span></div>
<div class="" id="magicdomid61"><span class=""> Note: This filing is required </span><span class=""><b>only</b></span><span class="">
if the organiztion derived more than $1,000 in gross unrelated business
income. </span></div><div class="" id="magicdomid62"><br></div><div class="" id="magicdomid63"><br></div><div class="" id="magicdomid64"><span class=""><a href="http://www.leginfo.ca.gov/cgi-bin/displaycode?section=corp&group=05001-06000&file=5210-5215">http://www.</a></span><span class=""><a href="http://www.leginfo.ca.gov/cgi-bin/displaycode?section=corp&group=05001-06000&file=5210-5215">leginfo.ca.gov/cgi-bin/displaycode?section=corp&group=05001-06000&file=5210-5215</a></span></div>
<div class="" id="magicdomid65"><span class=""> have to notify all members of meetings</span></div><div class="" id="magicdomid66"><span class=""> quorum is majority</span></div><div class="" id="magicdomid67"><span class=""> can make actions with out meeting if over email</span></div>
<div class="" id="magicdomid69"><ul class=""><li><span class="">An action required or permitted to be taken by the board may</span></li></ul></div><div class="" id="magicdomid70"><ul class=""><li><span class="">be taken without a meeting if all directors individually or</span></li>
</ul></div><div class="" id="magicdomid71"><ul class=""><li><span class="">collectively consent in writing to that action and if, subject to</span></li></ul></div><div class="" id="magicdomid72"><ul class=""><li><span class="">subdivis</span></li>
</ul></div><div class="" id="magicdomid73"><br></div><div class="" id="magicdomid75"><span class="">=May need to update these=</span></div><div class="" id="magicdomid76"><br></div><div class="" id="magicdomid77"><span class="">yearly benefit statement</span></div>
<div class="" id="magicdomid78"><span class=""><a href="http://www.benefitcorp.net/storage/documents/_California_Benefit_Corporation_How-To_Guide_.pdf">http://www.benefitcorp.net/storage/documents/_California_Benefit_Corporation_How-To_Guide_.pdf</a></span></div>
<div class="" id="magicdomid80"><br></div><div class="" id="magicdomid816"><ul class=""><li><span class="">yearly california requirements</span></li></ul></div><div class="" id="magicdomid82"><span class=""><a href="http://www.sos.ca.gov/business/be/faqs.htm#annual">http://www.sos.ca.gov/business/be/faqs.htm#annual</a></span></div>
<div class="" id="magicdomid613"><br></div><div class="" id="magicdomid83"><br></div><div class="" id="magicdomid84"><b><span class="">=</span><span class="">=Action Items=</span><span class="">=<br></span></b></div><div class="" id="magicdomid84">
<b><span class="">*DUE: Wed, Dec. 11 at next sudo meeting:<br></span></b><div class="" id="magicdomid739"><span class="">*Add to our proposed bylaws / Articles of Incorporation: </span><span class=""><a href="https://sudoroom.org/wiki/Bylaws">https://sudoroom.org/wiki/Bylaws</a></span><span class=""> [Everyone]</span></div>
</div><div class="" id="magicdomid85"><span class="">*Do we need a business license? (Hol)</span></div><div class="" id="magicdomid86"><span class="">*Send paperwork (incorporation docs and EIN) to board members [Marc]</span></div>
<div class="" id="magicdomid622"><span class="">*Set up google calendar (or other) reminders for when we have to file. [who wrote this? Romy? Max? Matt? Whoever wrote it just signed theirself up]<br></span></div><div class="" id="magicdomid621">
<span class="">*Julio+Vicky: create FAQ doc for posterity</span></div><div class="" id="magicdomid637"><ul class=""><li><span class="">Does a board member have legal duty to fundraise? Not unless it's written in the articles of incorporation.</span></li>
</ul></div><div class="" id="magicdomid815"><span class="">*Make sure online checkin happens if people can't make the Wed Dec 11th meeting [Jenny]</span></div></div>