notes in-line:

On Thu, Jul 17, 2014 at 8:16 AM, Vicky Knox <vknoxsironi@gmail.com> wrote:

Hey folks!

Not enough people came to the meeting tonight to hold a true meeting and have quorum for approving our three new member requests. I heard that last week's meeting was also sparsely attended. Given that we're in a transition stage, should we consider postponing meetings until, say, August? (And just to get all meta/catch-22 on you, can we even make this decision without holding a meeting? The twilight zone...).

It makes sense to me to try to meet anyway, there are concerns and conversations worth having, even for just a few people, and even without quorum. Please continue to meet, and please form quorum if you're in town so important decisions can be made!

Anyway, here are some pseudo notes taken by Julio:

People pseudo-present at Sudo Room meeting:
+Vicky
+Julio
+Timothy
+Elizabeth
+Whitney

TO-DO:
+Vicky will scrub the wordpress to make sure it's clear that we are now at the new place (someone may have already done this)

+Vicky will update the Google Place for Sudo Room
+Julio will upload photos for how to access the new Sudo.
+Julio will scrub Sudo Room Wiki and Oakland Wiki to make sure it's clear that Sudo Room is now at a new location.

Awesome! If folks want to collaborate to improve http://do.omni-oakland.org/ as well, let me know!

NEW MEMBERS
+Three prospective members (Timothy, Elizabeth, and Whitney) were waiting for a meeting that didn't happen due to lack of quorum (10 Sudo members) pursuant to the current process for becoming a member: https://sudoroom.org/wiki/Articles_of_Association#Section_2.1.0_Process_for_becoming_a_member

+They will try again next week though Timothy suggested that we may consider having an acceptable process that does not require a quorum at a physical meeting. He had other ideas about making decisions collectively online, when necessary, using reddit or reddit-like tools (including one he recently coded, but is in beta). Timothy will address the Sudo Room community via email with suggestions.

It's not a bad idea for decisions generally, especially for membership, to put more of an asynchronous spin on it. On the other hand, is it clear to these folks that you generally don't have to be a member to participate in Sudo Room? There is simply a bit of an access restriction for the next few months as we settle in.

Also check out https://loomio.org.

+In the absence of an alternative process, it was suggested the prospective members ping the lists/IRC/etc to see if a meeting is actually happening in case that's their sole reason for coming to Sudo Room on any specific Wednesday.

That's a good idea for any purpose to attend the meeting as well, nice advice!

DONATIONS + 501C*
+Whitney came representing a network hardware group after following a suggestion from Daniel that Sudo should be able to solicit and accept donations like old networking equipment from school districts when they acquire new equipment. The group has to be able to accept donations that are tax-deductible, and this is only possible if Sudo has federal non-profit status [501(c)(*)], and the Sudo wiki states that process as pending. It is not clear that a decision has been made. Whitney will message sudo-discuss and sudo-board about his request for information.

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