hi everyone,

we had a totally different kind of meeting tonight! it was simultaneous with dinner, with all of us loosely sitting and/or standing around the table, with informal facilitation, a rarely consulted agenda with a final check over the agenda to fill in notes and see if we missed any items.

unfortunately, we still didn't have the financials included in the meeting, and a few things had not been followed up on from last time, but that's okay. we're getting better ;)

so here are the rough rough notes!:

Check out the Meeting archives here: https://sudoroom.org/wiki/Meeting_Minutes

''June 19 2013

Attending: [List Attendees]

Len, Jenny, Max, Jordan, Bill, Ray, Timon, Marina, Jamie, Alex, Morten, Troy, Sarah, Sam

==Introductions==

''Let's get to know each other!''

Co-Facilitator: [List Co-Facilitator]

* Introduction to purpose and format of this meeting

Brief personal intros (< 20 sec per person)

* [Go-around topic]

performed 1/3 of the way in once we had a lot of people and enough people who didn't already know each other.

Icebreaker (10 min)

* [Pair/small group discussion on a topic.]

eating dinner.

==Announcements (Consent Agenda)==

''Use this section to briefly announce and consent to items that need no more details or discussion''

Co-Facilitator: [List Co-Facilitator]

(< 8 minutes)

performed haphazardly throughout the night! :( :\

This Sat/Sun: Workshop Weekend! workshopweekend.net

Patrick - clay. Marina and Hilary - computer in a box.

They still need volunteers! Volunteers get to attend workshops for free.

Cryptoparty debrief

30-35 people!

lots of stuff installed!

good teacher to learner ratio.

two sections: email security (pgp keys) and mobile security (apps to secure phone messages etc.). also presentations about tor and anonymity vs encryption.

what was the advertising strategy?

DM on twitter to OO and they retweeted

physical flyers all around

for future events:

more advanced planning would bring more people

better pitch asking for donations for sudo

Sudo Kids: Any interest in coordinating further on Tues. nights?

Sudo-POSSE Party in cooperation with BACE Timebank. 3rd Fridays avalable? , first one in July.

(Potluck Orientation Skillshare Swapmeet Event)- Lets invite public school, democracy project, oakland-wiki,... for a Meta Networking Event?

Sunday June 9 @ 7pm - Cleaning of Natural Decay

Use http://hackerspaces.crowdmap.com/ (ask Matt for admin access)

Tweet any space details @sudoroom

Email info@sudoroom.org

Interested in more inter-hackerspaces collab? Join Open Hack Night every Monday at 7pm @LOL (1234 23rd Avenue, San Antonio (east Oakland)). LOL is a POC, Queer and Women-organized hackerspace. It is radically inclusive--EVERYONE is a desired member! Their organizers want us to do more stuff at each others' spaces. :] :]

BACH event debrief: June 15th @ Noisebridge

BACH info: http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces

Sudo Bike - ask Matt about borrowing it for a set period of time, or for donations to "Sudo Bike"

Every Thurs. at 7PM: Oakland Wiki meetup! http://www.oaklandwiki.org

Editathon at MLK Cafe

RADIO!!!!

contact marina for training, or test out the documentation: https://sudoroom.org/wiki/Sudo_Radio

Counter Culture Labs (formerly known as East Bay BioHackers) - planning meeting last Friday, updates?

=== ACTION ITEMS ===

''Use this section to review old tasks and propose new tasks. Keep topics brief - if topics are large, they can spillover into later discussion, after-meeting small group discussion, listserv discussion, or next meeting discussion''

Co-Facilitator: [List Co-Facilitator]

(< 30 mins)

Old Action Items:

Door Access: Current status and next steps

keypad is down - unclear what the next steps are and who is working on this.
rfid tag is up - this appears to be the only consistently functional method of entry!
door.sudoroom.org goes down sometimes - unclear source of the problem (maybe? maybe i misunderstood!).

Document process for editing access codes & whether it's possible to have temporary access codes (Andrew) - Marina will follow up with Andrew

keypad is still down! this issue is secondary priority until the keypad is back up.

Add robots.txt for sudo room (open item for anyone to take on) MATT

not sure!

Not done - Find out who has the key to the cash box :) (Marina)

not done! ;_;

Ray will spearhead putting together curriculum for youth in the community - Bill suggests a workshop on security

this happened! it was awesome! such good publicity and an excellent job taking advantage of a current event to help people act on their principles! :D

Jenny will start a spreadsheet for churches, schools, and other community groups that we can do outreach to for people to sign up to meet with specific organizations.

not sure?

Tim will share the map of potential properties available for purchase.

no word from Tim :(

Jenny will write to School Factory about sponsorship opportunities.

Jenny spoke with Mitch at BACH about this...see notes below.

New Action Items:

* Jenny to call bank to find out about online access

* Max to coordinate further with RPS

* EVERYONE: CLEAN and encourage others to clean! Model good behavior and suggest cleaning to other people. It is our responsibility to help everyone in our community grow in their ability to act cooperatively :D

* RE: School Factory. Mitch indicated that they were maybe not able to keep their space, so it's unclear whether they would still be able to fiscally sponsor us.

Postponed:

''items here are not for discussion, only for reference for later meetings so that we don't forget about them :)''

*[Postponed] Talk to Danny O'Brien, intro from JC to Jordan, invite him to come to a future sudo meeting to share insight!

**Straight to the source--but out of the country :( Will be back later this month and Jordan will follow up then.

*[Postponed until necessary] Eddan - Reference letter from George

*[Postponed until necessary] Jenny sync with Troy on library - Not yet but they will

*Set up date for label-printing organizing of stuff event - Jenny!1 -troy

**still need to set a date

*[Postponed until someone throws Romy a massive love bomb] Romy to lead diagram for Articles of Association amendment

*Romy to work with Troy to turn the articles into a flow diagram. Diagrams and drawings of sudo room members being passed around.

*[Postponed until ?] Add articles to github (gitorious!!!!!!!? - https://gitorious.org/+sudo-room) - Yardena is going to put these articles up

==Fiscal Solvency==

''In this section we review our current financial situation and budget, approve monthly budgets, and discuss any other finance-related issues.''

Exchequer: We need a new exchequer

Co-Facilitator: [List Co-Facilitator]

Setting up co-exchequers

The future of the ex-chequer (items suggested from 5/29 meeting):

New exchequer (tasks):

Get on bank account

Follow up on deposits made

Presents budget during meetings

Coordinates with scribe to make budget available to all members [transparency]

Determine if per-member dues can be reduced

Forecasting longer-term budget

Exchequer tasks that could easily be done do-acraticly:

Coordinate new ways of paying

Investigate alternative sources of income

Encourage donations

Infographics? Coordinate with Romy :D

Bank Links

Documentation: https://sudoroom.org/wiki/Sudo_room/banking (out of date?)

Update information about login to bank (might make this private)

(20 mins)

* Pay your dues :)

* Review and consensus process:

** Fiscal Solvency Spreadsheet - https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7

** Rent: $1500; Utilities: $220; Services: $50

**Target membership contribution: $88 per member (based on approx. 30 people)

==Amendments to the Articles of Association==

''In this section we discuss and review any proposed amendments to the articles of association: https://sudoroom.org/wiki/Articles_of_Association''

Co-Facilitator: [List Co-Facilitator]

==Conflict Resolution==

''In this section we address any conflicts that have gone through the conflict resolution process as described here: https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution''

Co-Facilitator: [List Co-Facilitator]

Test Driven Governance: https://sudoroom.org/wiki/Governance_tests

==Discussion==

''Add any discussion or other agenda item spillover to this section''

Co-Facilitator: [List Co-Facilitator]

Friends, Jamie and Alex, from Rock Paper Scissors are interested in cataloguing and digitizing their zine library.

We discussed best practices and ideas and agreed that we would like to share a single cataloguing system if there is a good open solution.

Bill showed off the holdout's zine cataloguing tool on drupal. Its called Permazine and will be launching soon.

RPS is happy to have it hosted on our servers. They want to do more stuff together!

Their top requirements are:

End user experience for catalog entry and search

Multi concurrent entry

Folksonomy support

Sudo would ideally want an open source solution, but understand that's tough for cataloging software.

Jamie will: Contact the creator of permazine to see if that will suit their needs.

Max will: see if oclc will still give us wssl for free, and otherwise look at whether

SELC was interested in potentially renting space. SELC is moving into LOLspace 2-3 days a week and are subsidizing all of LOLspace's rent!

JC suggested idea of startup incubator in the office behind the reception area. He is looking for partners. He has a business and is currently discussing this issue with his employees.

Jenny happened to meet a masseuse from Santa Cruz who may be interested in an office at 2141.

==Post-Meeting Small Group Meetups and Discussion==

Co-Facilitators: YOU! & ?

* Adding labels to bottles :)

Scribe: Convert notes to wiki page and email the list with a link to the notes page and a succinct list of highlights (including action items).