Meeting Notes 2013-05-29 - Revision history

Tunabananas at 17:48, 30 May 2013

2013-05-30T17:48:42Z

← Older revision		Revision as of 10:48, 30 May 2013
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	''How to use this agenda draft:'' Please substitute items in [ ] with text for this particular meeting		''How to use this agenda draft:'' Please substitute items in [ ] with text for this particular meeting

	May 29, 2013		May 29, 2013

			=New Action Items=
			*Follow up with Andrew on keypad access system (documentation, outreach to other tenants) (Marina)
			**Cubby with the keypad system is marked in sudo
			*Matt remind Tommy to write rent check for George
			*Matt will call LMI to get the lowdown
			*[Postponed] Discussion of new spaces and active searching
			*EVERYBODY: Let's gear up for First Friday and outreach to folks on the streets - music on Broadway, gimmicks on Telegraph, etc;

	=Attending=		=Attending=
	*Jordan, Bill, Matt, Sam, Len, Eddan, Marina, Jenny, Tom, Romy		*Jordan, Bill, Matt, Sam, Len, Eddan, Marina, Jenny, Tom, Romy

	==Introductions==		=Introductions=
	''Let's get to know each other!''		''Let's get to know each other!''
	Co-Facilitator: [List Co-Facilitator]		Co-Facilitator: [List Co-Facilitator]
Line 15:		Line 24:
	What would you do in a zombie apocalypse?		What would you do in a zombie apocalypse?

	==Announcements (Consent Agenda)==		=Announcements (Consent Agenda)=
	''Use this section to briefly announce and consent to items that need no more details or discussion''		''Use this section to briefly announce and consent to items that need no more details or discussion''
	Co-Facilitator: [List Co-Facilitator]		Co-Facilitator: [List Co-Facilitator]
Line 41:		Line 50:
	*Hayward Hackerspace! - HayHackers! - talk to Matt or Jenny		*Hayward Hackerspace! - HayHackers! - talk to Matt or Jenny

	=== ACTION ITEMS ===		= ACTION ITEMS =
	''Use this section to review old tasks and propose new tasks/topics for discussion. Keep topics brief - if topics are large, they can spillover into later discussion, after-meeting small group discussion, listserv discussion, or next meeting discussion''		''Use this section to review old tasks and propose new tasks/topics for discussion. Keep topics brief - if topics are large, they can spillover into later discussion, after-meeting small group discussion, listserv discussion, or next meeting discussion''
	Co-Facilitator: [List Co-Facilitator]		Co-Facilitator: [List Co-Facilitator]
	(< 30 mins)		(< 30 mins)

	====Old Business====		==Old Business==
	*HACK THE ROOM!!!!		*HACK THE ROOM!!!!
	**Debrief		**Debrief
Line 90:		Line 99:
	** were there any responses to the first posting?		** were there any responses to the first posting?
	* Logos!		* Logos!

	~~====New Business====~~

	~~New Action Items:~~
	*Follow up with Andrew on keypad access system (documentation, outreach to other tenants) (Marina)
	**Cubby with the keypad system is marked in sudo
	*Matt remind Tommy to write rent check for George
	*Matt will call LMI to get the lowdown
	*[Postponed] Discussion of new spaces and active searching
	*EVERYBODY: Let's gear up for First Friday and outreach to folks on the streets - music on Broadway, gimmicks on Telegraph,

	Postponed:		==Postponed==
	''items here are not for discussion, only for reference for later meetings so that we don't forget about them :)''		''items here are not for discussion, only for reference for later meetings so that we don't forget about them :)''
	*[Postponed] Talk to Danny O'Brien, intro from JC to Jordan, invite him to come to a future sudo meeting to share insight!		*[Postponed] Talk to Danny O'Brien, intro from JC to Jordan, invite him to come to a future sudo meeting to share insight!
Line 113:		Line 112:
	*[Postponed until ?] Add articles to github (gitorious!!!!!!!? - https://gitorious.org/+sudo-room) - Yardena is going to put these articles up		*[Postponed until ?] Add articles to github (gitorious!!!!!!!? - https://gitorious.org/+sudo-room) - Yardena is going to put these articles up

	==Fiscal Solvency==		=Fiscal Solvency=
	''In this section we review our current financial situation and budget, approve monthly budgets, and discuss any other finance-related issues.''		''In this section we review our current financial situation and budget, approve monthly budgets, and discuss any other finance-related issues.''
	Exchequer: Tommy		Exchequer: Tommy
Line 124:		Line 123:
	**Target membership contribution: $88 per member (based on approx. 30 people)		**Target membership contribution: $88 per member (based on approx. 30 people)

	==Amendments to the Articles of Association==		=Amendments to the Articles of Association=
	''In this section we discuss and review any proposed amendments to the articles of association: https://sudoroom.org/wiki/Articles_of_Association''		''In this section we discuss and review any proposed amendments to the articles of association: https://sudoroom.org/wiki/Articles_of_Association''
	Co-Facilitator: [List Co-Facilitator]		Co-Facilitator: [List Co-Facilitator]

	==Conflict Resolution==		=Conflict Resolution=
	''In this section we address any conflicts that have gone through the conflict resolution process as described here: https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution''		''In this section we address any conflicts that have gone through the conflict resolution process as described here: https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution''
	Co-Facilitator: [List Co-Facilitator]		Co-Facilitator: [List Co-Facilitator]

	==Spillover!==		=Spillover!=
	''Add any discussion or other agenda item spillover to this section''		''Add any discussion or other agenda item spillover to this section''
	Co-Facilitator: [List Co-Facilitator]		Co-Facilitator: [List Co-Facilitator]
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	**Could for example Noisebridge open up a bank account for us?		**Could for example Noisebridge open up a bank account for us?

	==Post-Meeting Small Group Meetups and Discussion==		=Post-Meeting Small Group Meetups and Discussion=
	Co-Facilitators: YOU! & ?		Co-Facilitators: YOU! & ?
	*Mapping potential spaces: citizen science spaces, pop-up hackerspaces, etc;		*Mapping potential spaces: citizen science spaces, pop-up hackerspaces, etc;
	Scribe: Convert notes to wiki page and email the list with a link to the notes page and a succinct list of highlights (including action items).		Scribe: Convert notes to wiki page and email the list with a link to the notes page and a succinct list of highlights (including action items).

Tunabananas: Created page with "''How to use this agenda draft:'' Please substitute items in [ ] with text for this particular meeting May 29, 2013 =Attending= *Jordan, Bill, Matt, Sam, Len, Eddan, Marina, ..."

2013-05-30T17:45:57Z

Created page with "''How to use this agenda draft:'' Please substitute items in [ ] with text for this particular meeting May 29, 2013 =Attending= *Jordan, Bill, Matt, Sam, Len, Eddan, Marina, ..."

New page

''How to use this agenda draft:'' Please substitute items in [ ] with text for this particular meeting
May 29, 2013

=Attending=
*Jordan, Bill, Matt, Sam, Len, Eddan, Marina, Jenny, Tom, Romy

==Introductions==
''Let's get to know each other!''
Co-Facilitator: [List Co-Facilitator]
* Introduction to purpose and format of this meeting
Brief personal intros (< 20 sec per person)
* [Go-around topic]
Icebreaker (10 min)
* [Pair/small group discussion on a topic. Ex: What are some ways that you resolve conflicts?]
What would you do in a zombie apocalypse?

==Announcements (Consent Agenda)==
''Use this section to briefly announce and consent to items that need no more details or discussion''
Co-Facilitator: [List Co-Facilitator]
(< 8 minutes)
* This Sat 6/1 at 2PM: Today I Learned: The Simple Computer!
** See upcoming TIL's and sign up for one at https://sudoroom.org/wiki/Today_I_Learned
* Sunday June 2 @ 7pm - Cleaning of Natural Decay
* Use http://hackerspaces.crowdmap.com/ (ask Matt for admin access)
** Tweet any space details @sudoroom
** Email info@sudoroom.org
* Interested in more inter-hackerspaces collab? Join Open Hack Night every Monday at 7pm @LOL (1234 23rd Avenue, San Antonio (east Oakland)). LOL is a POC, Queer and Women-organized hackerspace. It is radically inclusive--EVERYONE is a desired member! Their organizers want us to do more stuff at each others' spaces. :] :]
* Next BACH event: June 15th @ Noisebridge - time?
** BACH info: http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces
* Sudo Bike - ask Matt about borrowing it for a set period of time, or for donations to "Sudo Bike"
* New internet: Goodbye Sonic, hello LMI!
* June 22/23: Workshop Weekend! Help organize or teach DIY/makery/hackery/sciencey/arty workshops. - JD and Gil
** Great way to reach out to kids and families
* RADIO!!!!
** sign up for a slot at https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0
** contact marina for training, or test out the documentation: https://sudoroom.org/wiki/Sudo_Radio
** next steps: production
* Next Writers meeting this Sunday at 4p! Screenwriters' meetup at 5p!
*ReWrite Oakland this weekend (June 1)
*Tom's bachelor party July 7th! We're invited! contact Tom @ fitzsnaggle@gmail.com - Live music, beer, dominos!
*Hayward Hackerspace! - HayHackers! - talk to Matt or Jenny

=== ACTION ITEMS ===
''Use this section to review old tasks and propose new tasks/topics for discussion. Keep topics brief - if topics are large, they can spillover into later discussion, after-meeting small group discussion, listserv discussion, or next meeting discussion''
Co-Facilitator: [List Co-Facilitator]
(< 30 mins)

====Old Business====
*HACK THE ROOM!!!!
**Debrief
**It was awesome!
**Mobile public computer terminal! (Infobot)
**Membership management system
*** Some codez https://github.com/substack/sudo-members
*** Billz codez
https://sudoroom.org/wiki/Hack_The_Room
**Door Access
*** Andrew set up the keypad system and reached out to the Public School (if it doesn't work he will fix it tonight :-) try code 31337)
**Radio room
**Meeting format
** Next steps?
***What kind of information to publicly display?
***Buzzer access to other tenants in the building
* Bitcoin payment mechanism implementation (Romy)
* Matt will follow up with Tommy re: getting a bank account
Additional items for Sunday hackathon: list of expectations to discuss with landlords, membership management service
* Funding ideas
** Current list here: https://sudoroom.org/wiki/Funding_Ideas
** People were reminded to add their names next to projects they were interested in, unclear how many did so.
** Next steps?
* Membership & Access Discussion: who is a member? what are the benefits of membership? how is membership related to access?
** Articles of Association on member benefits: https://sudoroom.org/wiki/Articles_of_Association#Section_2.3_Benefits
*** Made staggered wepay system, seeking feedback/improvements: https://www.wepay.com/donations/sudo-room
** Summary of possible membership benefits structures: https://sudoroom.org/wiki/Membership_Benefits_Discussion
** Straw poll on membership and access: https://docs.google.com/forms/d/1zCaEAVVjLwMrWcoPlGb09-G6bvaaiewi33FTz3OBptE/viewform
* New space discussion
** Priorities / values
** Historical / Previous requirements for any potential space are listed here: https://sudoroom.org/wiki/Sudo_room/open_a_space
*** Please note that those are from last year and is in need of updates--let's do that now!
*** Exterior security - safety of the surrounding area
*** Lease vs month-to-month rent (latter preferred)
*** Kitchen / communal kitchen
*** Street-facing
*** No regressions from the current space
* Strategy
** Use http://hackerspaces.crowdmap.com/ (ask Romy or Matt for admin access)
** Tweet any space details @sudoroom
** Email info@sudoroom.org
*Renew Craigslist posting looking for friends? http://sfbay.craigslist.org/eby/off/3789289305.html
** were there any responses to the first posting?
* Logos!

====New Business====

New Action Items:
*Follow up with Andrew on keypad access system (documentation, outreach to other tenants) (Marina)
**Cubby with the keypad system is marked in sudo
*Matt remind Tommy to write rent check for George
*Matt will call LMI to get the lowdown
*[Postponed] Discussion of new spaces and active searching
*EVERYBODY: Let's gear up for First Friday and outreach to folks on the streets - music on Broadway, gimmicks on Telegraph,

Postponed:
''items here are not for discussion, only for reference for later meetings so that we don't forget about them :)''
*[Postponed] Talk to Danny O'Brien, intro from JC to Jordan, invite him to come to a future sudo meeting to share insight!
**Straight to the source--but out of the country :( Will be back later this month and Jordan will follow up then.
*[Postponed until necessary] Eddan - Reference letter from George
*[Postponed until necessary] Jenny sync with Troy on library - Not yet but they will
*Set up date for label-printing organizing of stuff event - Jenny!1 -troy
**still need to set a date
*[Postponed until someone throws Romy a massive love bomb] Romy to lead diagram for Articles of Association amendment
*Romy to work with Troy to turn the articles into a flow diagram. Diagrams and drawings of sudo room members being passed around.
*[Postponed until ?] Add articles to github (gitorious!!!!!!!? - https://gitorious.org/+sudo-room) - Yardena is going to put these articles up

==Fiscal Solvency==
''In this section we review our current financial situation and budget, approve monthly budgets, and discuss any other finance-related issues.''
Exchequer: Tommy
Co-Facilitator: [List Co-Facilitator]
(20 mins)
* LAST MEETING OF THE MONTH: Pay your dues :)
* Review and consensus process:
** Fiscal Solvency Spreadsheet - https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7
** Rent: $1500; Utilities: $220; Services: $50
**Target membership contribution: $88 per member (based on approx. 30 people)

==Amendments to the Articles of Association==
''In this section we discuss and review any proposed amendments to the articles of association: https://sudoroom.org/wiki/Articles_of_Association''
Co-Facilitator: [List Co-Facilitator]

==Conflict Resolution==
''In this section we address any conflicts that have gone through the conflict resolution process as described here: https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution''
Co-Facilitator: [List Co-Facilitator]

==Spillover!==
''Add any discussion or other agenda item spillover to this section''
Co-Facilitator: [List Co-Facilitator]
*Internet Discussion
**LMI - same gateway, copper etc just paying LMI instead of Sonic
*Landlord situation
**What to do about request to have elevator locked at night?
***Well, how do we get in?
**Thank them for all their help and how awesome they are
**We would love to be better tenants!
**Update them on the state of the access system
**Trash/recycling - we need a key for access to the trash
***George doesn't want to give the key to people because he doesn't trust us to properly sort the trash.
***We need to be able to access the trash or
**Suggest requests be made in writing, a little more formalized, because there are often folks in the space he addresses who are new to the community.
**Suggest a monthly in-person check-in instead!
**Immediately write down what George requests and forward it along to him and sudo-discuss for confirmation.
* Continue discussion around membership benefits
** Probationary period for new members, upon which 24/7 access is granted
** Let's ship something soon, and its imperfection will enrage those willing to hack on it
* Publicity Pipeline - how do we have better outreach strategies both for sudo room and for sudo room events?
**Gwibber
* Instructables
**Add 10 instructables, receive free stuff (eg 3D printer)
*The future of the ex-chequer
* New exchequer (tasks):
** Get on bank account
** Follow up on deposits made
** Presents budget during meetings
** Coordinates with scribe to make budget available to all members [transparency]
** Determine if per-member dues can be reduced
** Forecasting longer-term budget
*Exchequer tasks that could easily be done do-acraticly:
** Coordinate new ways of paying
** Investigate alternative sources of income
** Encourage donations
** Infographics? Coordinate with Romy :D
*501(c)3 status and fiscal sponsors:
**Could for example Noisebridge open up a bank account for us?

==Post-Meeting Small Group Meetups and Discussion==
Co-Facilitators: YOU! & ?
*Mapping potential spaces: citizen science spaces, pop-up hackerspaces, etc;
Scribe: Convert notes to wiki page and email the list with a link to the notes page and a succinct list of highlights (including action items).