Tunabananas: Uploaded meeting minutes

2013-06-13T08:41:08Z

Uploaded meeting minutes

New page

June 5 2013

=Attending=
Marina, Ryan, Sam, Eddan, Timon, George, Alexis, George, Ray, Tom, JC, Tim, Patrick, Mark, April, Leon, Hilary, Bill, Romy, Chris, Jordan, Jenny, Morten

=Announcements (Consent Agenda)=
*This Sat 6/8 at 2PM: Today I Learned: Infographics: Convince with Pictures
*See upcoming TIL's and sign up for one at https://sudoroom.org/wiki/Today_I_Learned
*Sudo Kids: Kids have been dj'ing on the radio every Tuesday night. Any interest in coordinating further on Tues. nights?
*Sunday June 9 @ 7pm - Cleaning of Natural Decay
*Use http://hackerspaces.crowdmap.com/ (ask Matt for admin access)
**Tweet any space details @sudoroom
**Email info@sudoroom.org
*Interested in more inter-hackerspaces collab? Join Open Hack Night every Monday at 7pm @LOL (1234 23rd Avenue, San Antonio (east Oakland)). LOL is a POC, Queer and Women-organized hackerspace. It is radically inclusive--EVERYONE is a desired member! Their organizers want us to do more stuff at each others' spaces. :] :]
*Next BACH event: June 15th @ Noisebridge - time? please evening? 6p?
**BACH info: http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces
*Sudo Bike - ask Matt about borrowing it for a set period of time, or for donations to "Sudo Bike"
*New internet: Goodbye Sonic, hello LMI!
*June 22/23: Workshop Weekend! Help organize or teach DIY/makery/hackery/sciencey/arty workshops. - JD and Gil {Marina - Computer in a Box, Ray - food, Patrick - Polymer Clay}
**Great way to reach out to kids and families
*Every Thurs. at 7PM: Oakland Wiki meetup! http://www.oaklandwiki.org
*RADIO!!!!
**sign up for a slot at https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0
**contact marina for training, or test out the documentation: https://sudoroom.org/wiki/Sudo_Radio
**next steps: production
*Next Writers meeting this Sunday at 4p! Screenwriters' meetup at 5p!
*Tom's bachelor party June 7th! We're invited! contact Tom @ fitzsnaggle@gmail.com - Live music, beer, dominos! RSVP for address. Lakeshore area.
*Hayward Hackerspace! - HayHackers! - talk to Matt or Jenny
*Demo Night- this Friday, 5-15 minutes demo project
*Five Minutes of Fame (noisebridge) - Talk to JC - June 20th
*State of the map: OpenStreetMap conference http://stateofthemap.us/
**At the Mission Bay Conference Center
**1675 Owens Street, Suite 251
*Saturday - Art walk, potluck - Talk to Patrick http://www.solanoartwalk.com/
*June 14-16 - Geeknic picnic, Friday and Saturday hackfest: fedora project bamf@fedoraproject.org

= ACTION ITEMS =
==Old Action Items==
*Next Week: Follow up with Andrew on keypad access system (documentation, outreach to other tenants) (Marina)
**Cubby with the keypad system is marked in sudo => Keypad system is complete but key codes have not been configured for everyone (some are already configured).
**the SudoDoor Documentation - > https://sudoroom.org/wiki/Door_Access
**need to set a cronjob for every 2 minutes.
**As of this meeting, the keypad is not working. RFID does.
*Matt remind Tommy to write rent check for George
*Matt Ian will call LMI to get the lowdown (on hacker friendliness/political orientation?)
*Eddan will talk to clear.net in the same vein.
*[Postponed] Discussion of new spaces and active searching
*EVERYBODY: Let's gear up for First Friday and outreach to folks on the streets - music on Broadway, gimmicks on Telegraph, etc;
**June 7- First Friday is still on - http://oaklandartmurmur.org/events/first-friday-gallery-walk/
**There is also the Saturday Stroll which happens every Saturday morning after 1st Friday - http://oaklandartmurmur.org/events/saturday-stroll-2013-06-08/
**Saturday morning people might be aware of this, Romy will talk to the gallery downstiars and ask about this

==New Action Items==
*Document process for editing access codes & whether it's possible to have temporary access codes (Andrew) - Marina will follow up with Andrew
*Add robots.txt for sudo room (open item for anyone to take on) MATT
*Eddan will ask George whether rent has been paid.
**has not been, until now.
*Find out who has the key to the cash box :) (Marina)
*First Friday promotion (Jenny and Marina)
**Note: Public School has event on Fri. at 7PM on Capital Crisis Theory - let's coordinate with them (Jenny)
*Eddan will coordinate discussion around the council of the exchequers
**Confirmed, Eddan will send a message about this.
*Ray will spearhead putting together curriculum for youth in the community - Bill suggests a workshop on security
*Jenny will start a spreadsheet for churches, schools, and other community groups that we can do outreach to for people to sign up to meet with specific organizations.
*Tim will share the map of potential properties available for purchase.
*Jenny will write to School Factory about sponsorship opportunities.

==Postponed==
''items here are not for discussion, only for reference for later meetings so that we don't forget about them :)''
*[Postponed] Talk to Danny O'Brien, intro from JC to Jordan, invite him to come to a future sudo meeting to share insight!
**Straight to the source--but out of the country :( Will be back later this month and Jordan will follow up then.
*[Postponed until necessary] Eddan - Reference letter from George
*[Postponed until necessary] Jenny sync with Troy on library - Not yet but they will
*Set up date for label-printing organizing of stuff event - Jenny!1 -troy
**still need to set a date
*[Postponed until someone throws Romy a massive love bomb] Romy to lead diagram for Articles of Association amendment
*Romy to work with Troy to turn the articles into a flow diagram. Diagrams and drawings of sudo room members being passed around.
*[Postponed until ?] Add articles to github (gitorious!!!!!!!? - https://gitorious.org/+sudo-room) - Yardena is going to put these articles up

=Fiscal Solvency=
*Setting up co-exchequers
*The future of the ex-chequer (items suggested from 5/29 meeting):
*New exchequer (tasks):
**Get on bank account
**Follow up on deposits made
**Presents budget during meetings
**Coordinates with scribe to make budget available to all members [transparency]
**Determine if per-member dues can be reduced
**Forecasting longer-term budget
*Exchequer tasks that could easily be done do-acraticly:
**Coordinate new ways of paying
**Investigate alternative sources of income
**Encourage donations
**Infographics? Coordinate with Romy :D
*Bank Links
**Documentation: https://sudoroom.org/wiki/Sudo_room/banking (out of date?)
**Update information about login to bank (might make this private)

(20 mins)
* LAST MEETING OF THE MONTH: Pay your dues :)
* Review and consensus process:
** Fiscal Solvency Spreadsheet - https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7
** Rent: $1500; Utilities: $220; Services: $50
**Target membership contribution: $88 per member (based on approx. 30 people)

=Amendments to the Articles of Association=
''In this section we discuss and review any proposed amendments to the articles of association: https://sudoroom.org/wiki/Articles_of_Association''
Co-Facilitator: [List Co-Facilitator]

=Conflict Resolution=
''In this section we address any conflicts that have gone through the conflict resolution process as described here: https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution''
Co-Facilitator: [List Co-Facilitator]
*Test Driven Governance: https://sudoroom.org/wiki/Governance_tests

=Discussion=
==Security==
*George (and James) https://sudoroom.org/wiki/DefensiveHacking
*Tim has done research on crime statistics and it turns out that Oakland is the #1 city in the US for this kind of crime and that within Oakland, most of the crimes occur within a mile of sudo. In the last 5 days, 40 crimes happened in our immediate area.
*Incident with photographs https://sudoroom.org/wiki/DefensiveHacking#June2013Robbery
*Armed robbery with a gun outside sudoroom
*Possible witness - overhead two kids on bikes "owned someone" near sudoroom
*April, Leon, and Tim are all strongly convinced that there is a high possibility that sudoroom has been or is being cased.
*Chance of a general robbery of sudoroom
*"Apple picking"
*Door was unlatched - do not ever unlatch the door! - if door jiggles, it needs to be latched

===Strategies===
*Add camera to security buzzer / sign people in (our landlord has 6 or 7 already but they are not that noticeable as a deterrent)
*Put up a sign / Keep door closed
*Hackerspace culture tensions (hacker culture annonymity vs safety)
*Signs ("you're on camera")and visible cameras
*Let the neighborhood know that items within the space are tracked
*Get ourselves listed as a Community Service Provider? - April suggests we not associate with punishment in any way. https://bikesnotbombs.org/
*Install PreyProject (it's open source!) on your devices http://preyproject.com/
*Install strong protection on your phone.
*ZoneMinder http://www.zoneminder.com/ - open source linux surveillance system
*Outreach! Ð¥Ð¾Ñ€Ð¾ÑˆÐ¾
**Link up with OTX West to do trainings and give out computers here http://www.otxwest.org/
**Contact churches, school group
*Note 826 Valencia: The Pirate Store (after-school literacy program) http://826valencia.org/store/
*WORKSHOPS:
**ideas? Talk after meeting. Jailbreaking? Computers? Literacy? Phone Security?
*Misc Links
**Our SudoDoor with code https://sudoroom.org/wiki/Door_Access
**Structure of the door - the sidedoor - if it's unlatched then the front door can't be latched. (add this to the wiki)
*How do other spaces deal with security issues?

== Real Estate / Alternative Real Estate ==
*New space discussion (with Tim)
*Tim:
**Has pulled the property data - including zoning and back taxes due - and created a map of the Bay Area
**Become a 501(c)3 and pay the back tax on a property, with a proposal to benefit low-income folks in the local area [eg; ewaste]
*Priorities / values
**Historical / Previous requirements for any potential space are listed here: https://sudoroom.org/wiki/Sudo_room/open_a_space
**Please note that those are from last year and is in need of updates--let's do that now!
**Exterior security - safety of the surrounding area
**Lease vs month-to-month rent (latter preferred)
**Kitchen / communal kitchen
**Street-facing
**No regressions from the current space
**Strategy
*Use http://hackerspaces.crowdmap.com/ (ask Romy or Matt for admin access)
**Tweet any space details @sudoroom
**Email info@sudoroom.org
*Renew Craigslist posting looking for friends? http://sfbay.craigslist.org/eby/off/3789289305.html
**were there any responses to the first posting?

==Logos! Ryan==
*Could we make a wiki page on this?

== Landlord Situation ==
*[postponed] Landlord situation
*What to do about request to have elevator locked at night?
*Well, how do we get in?
*Thank them for all their help and how awesome they are
*We would love to be better tenants!
*Update them on the state of the access system
*Trash/recycling - we need a key for access to the trash
**George doesn't want to give the key to people because he doesn't trust us to properly sort the trash.
**We need to be able to access the trash or
*Suggest requests be made in writing, a little more formalized, because there are often folks in the space he addresses who are new to the community.
**Suggest a monthly in-person check-in instead!
*Immediately write down what George requests and forward it along to him and sudo-discuss for confirmation.

== Membership Benefits ==
*[possibly postponed] discussion around membership benefits https://sudoroom.org/wiki/Membership_Benefits_Discussion (has infographic)
*Probationary period for new members, upon which 24/7 access is granted
*Let's ship something soon, and its imperfection will enrage those willing to hack on it =)

==[[postponed]Publicity Pipeline==
*how do we have better outreach strategies both for sudo room and for sudo room events?
*Gwibber

==501(c)3 status and fiscal sponsors==
*Could for example Noisebridge open up a bank account for us? https://www.noisebridge.net/wiki/501c3app

==Membership management system==
*Some codez https://github.com/substack/sudo-members
*Billz codez https://gitorious.org/sudowho
*Andrew set up the keypad system and reached out to the Public School (if it doesn't work he will fix it tonight :-) try code 31337)
*What kind of information to publicly display?
*Buzzer access to other tenants in the building
*Bitcoin payment mechanism implementation (Romy)

==Funding ideas==
*Current list here: https://sudoroom.org/wiki/Funding_Ideas
*People were reminded to add their names next to projects they were interested in, unclear how many did so.
*Next steps?
*Membership & Access Discussion: who is a member? what are the benefits of membership? how is membership related to access?
*Articles of Association on member benefits: https://sudoroom.org/wiki/Articles_of_Association#Section_2.3_Benefits
*Made staggered wepay system, seeking feedback/improvements: https://www.wepay.com/donations/sudo-room
*Summary of possible membership benefits structures: https://sudoroom.org/wiki/Membership_Benefits_Discussion
*Straw poll on membership and access: https://docs.google.com/forms/d/1zCaEAVVjLwMrWcoPlGb09-G6bvaaiewi33FTz3OBptE/viewform

=Post-Meeting Small Group Meetups and Discussion=
*Discussion of this Friday [Marina, Jenny, Eddan, Ryan, others?]
*Council of the Exchequers [Eddan] => Email eddan at eddan@eddan.com!
*Circuitboards for learning to solder! [JC]
*Discussion on privacy and security [April, Leon, Bill, George]
*Giving Jordan a ride home
*Learn more about hacking land & property laws

Meeting Notes 2013-06-05 - Revision history

Tunabananas: Uploaded meeting minutes