Meeting Notes 2025-12-28 - Revision history

Michaelz: /* 3.Communication mediums */

2025-12-30T00:27:40Z

3.Communication mediums

← Older revision		Revision as of 17:27, 29 December 2025
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	** Michael: there is a possibilty MM could be single sign-on		** Michael: there is a possibilty MM could be single sign-on
	** Jake: we have very little buy-in on the email list and the Discord, but we have more on the Discord and I'd like to see that grow. If we were an open source software project group and everyone was at a high level of technical willingness and ability, then moving to Discourse woul make sense, but it's just practical that we have a wide spread of willingness and expeirence, and Discord is a sweet spot of "easy to use"		** Jake: we have very little buy-in on the email list and the Discord, but we have more on the Discord and I'd like to see that grow. If we were an open source software project group and everyone was at a high level of technical willingness and ability, then moving to Discourse woul make sense, but it's just practical that we have a wide spread of willingness and expeirence, and Discord is a sweet spot of "easy to use"
	** Michael: It's not only about		** Michael: it's not only about opensource, but Discourse is a forum which is a different medium people might find better for quality discussion
	** Jake: we have a forum in Discord!		** Jake: we have a forum in Discord!
	** Michael: I'm not in the Discord lol		** Michael: I'm not in the Discord lol

Michaelz at 21:24, 29 December 2025

2025-12-29T21:24:58Z

Judytuna: /* 7.Review New Members */ fix bulleted list nesting

2025-12-29T02:37:49Z

7.Review New Members: fix bulleted list nesting

← Older revision		Revision as of 19:37, 28 December 2025
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	== 7.Review New Members ==		== 7.Review New Members ==

	* Ivan's Report:		Ivan's Report:
	* There are 22 live applications right now.
	* We have 2 applicants paying but don't have enough endorsements		* There are 22 live applications right now.
	* Ivan will send them emails to say "hey come meet people and get them to endorse you"		** We have 2 applicants paying but don't have enough endorsements
	* We have 3 that have everything but have not signed up to pay		*** Ivan will send them emails to say "hey come meet people and get them to endorse you"
	* Ivan will send them reminder emails		** We have 3 that have everything but have not signed up to pay
	* We have one applicant that is ready to be a member, vote?		*** Ivan will send them reminder emails
	* Ivan will send the member welcome email		** We have one applicant that is ready to be a member, vote?
			*** Ivan will send the member welcome email
	* Update process:		* Update process:
	* https://sudoroom.org/wiki/Membership		** https://sudoroom.org/wiki/Membership
	* https://sudoroom.org/membership		** https://sudoroom.org/membership
	* https://sudoroom.org/wiki/Membership/Brainstorm		** https://sudoroom.org/wiki/Membership/Brainstorm

	= Todo items =		= Todo items =

Judytuna: /* 3.Communication mediums */ fix bulleted list nesting

2025-12-29T02:36:38Z

3.Communication mediums: fix bulleted list nesting

Judytuna: /* 1.Our Money problems */

2025-12-29T02:33:43Z

1.Our Money problems

Judytuna: /* = Meeting notes for MM discussion */ fix heading

2025-12-29T02:31:44Z

= Meeting notes for MM discussion: fix heading

← Older revision		Revision as of 19:31, 28 December 2025
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	* mm is already live and connected to stripe. We just need to finish making our UX adjustments (which includes some Docker hacking) and move over existing users to it.		* mm is already live and connected to stripe. We just need to finish making our UX adjustments (which includes some Docker hacking) and move over existing users to it.

	=== Meeting notes for MM discussion ==		=== Meeting notes for MM discussion ===

	* Jake's intro: Sudo humans was a web portal with Stripe auto-donations. We have to pay for an extra digital ocean VPS to host it on older debian software (insecure). User interface is hard to use (no way to reset password. username is case-sensitive. requires a lot of direct interaction with admins logging in directly to the server). So for a lot of reasons we are moving to MemberMatters, which is continuously maintained and used by multiple hackerspaces around the world. There is a local developer in our sudo room discord, Recnor.		* Jake's intro: Sudo humans was a web portal with Stripe auto-donations. We have to pay for an extra digital ocean VPS to host it on older debian software (insecure). User interface is hard to use (no way to reset password. username is case-sensitive. requires a lot of direct interaction with admins logging in directly to the server). So for a lot of reasons we are moving to MemberMatters, which is continuously maintained and used by multiple hackerspaces around the world. There is a local developer in our sudo room discord, Recnor.

Judytuna: /* = Meeting notes for MM discussion */ fixing bulleted list

2025-12-29T02:31:15Z

= Meeting notes for MM discussion: fixing bulleted list

Judytuna: /* 2.MemberMatters upgrade */

2025-12-29T02:28:19Z

2.MemberMatters upgrade

← Older revision		Revision as of 19:28, 28 December 2025
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	* mm is already live and connected to stripe. We just need to finish making our UX adjustments (which includes some Docker hacking) and move over existing users to it.		* mm is already live and connected to stripe. We just need to finish making our UX adjustments (which includes some Docker hacking) and move over existing users to it.

	=== Meeting notes for MM discussion ==-		=== Meeting notes for MM discussion ==

	* Jake's intro: Sudo humans was a web portal with Stripe auto-donations. We have to pay for an extra digital ocean VPS to host it on older debian software (insecure). User interface is hard to use (no way to reset password. username is case-sensitive. requires a lot of direct interaction with admins logging in directly to the server). So for a lot of reasons we are moving to MemberMatters, which is continuously maintained and used by multiple hackerspaces around the world. There is a local developer in our sudo room discord, Recnor.		* Jake's intro: Sudo humans was a web portal with Stripe auto-donations. We have to pay for an extra digital ocean VPS to host it on older debian software (insecure). User interface is hard to use (no way to reset password. username is case-sensitive. requires a lot of direct interaction with admins logging in directly to the server). So for a lot of reasons we are moving to MemberMatters, which is continuously maintained and used by multiple hackerspaces around the world. There is a local developer in our sudo room discord, Recnor.

Judytuna: /* Agenda */

2025-12-29T02:27:45Z

Agenda

← Older revision		Revision as of 19:27, 28 December 2025
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	Judy		Judy

	= Agenda =		= Agenda & Notes =

	1. Finances, our money problem, 30 min		# Finances, our money problem, 30 min
	1. Member Matters, 30 min		# Member Matters, 30 min
	1. Communication mediums/channels?, 15 mins		# Communication mediums/channels?, 15 mins
	1. Recurring member meetings, 10 mins		# Recurring member meetings, 10 mins
	1. New event: Wiki Meetup, 5 min		# New event: Wiki Meetup, 5 min
	1. Discuss FNB, conflict involving SR member, 10 mins		# Discuss FNB, conflict involving SR member, 10 mins
	1. Review new member applications		# Review new member applications

	== 1.Our Money problems ==		== 1.Our Money problems ==
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	We want to cut over to MemberMatters soon. Can we get consensus on the membership plans/levels?		We want to cut over to MemberMatters soon. Can we get consensus on the membership plans/levels?

	1. Work/trade membership - this is for folks who can't afford $ but have some time. Is this something we want to offer in exhange for a key?		# Work/trade membership - this is for folks who can't afford $ but have some time. Is this something we want to offer in exhange for a key?
	2. Monthly recurring membership - between $10 - $100 month		# Monthly recurring membership - between $10 - $100 month
	3. Annual recurring Membership - $500, $1000, $2000, $5000		# Annual recurring Membership - $500, $1000, $2000, $5000

	People could still pay through bitcoin, paypal, in-kind trade, etc.		People could still pay through bitcoin, paypal, in-kind trade, etc.

Judytuna: /* Agenda */ attempt to fix numbered list formatting

2025-12-29T02:26:48Z

Agenda: attempt to fix numbered list formatting

← Older revision		Revision as of 19:26, 28 December 2025
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	= Agenda =		= Agenda =
	1. Finances, our money problem, 30 min
	1. Member Matters, 30 min		1. Finances, our money problem, 30 min
	1. Communication mediums/channels?, 15 mins		1. Member Matters, 30 min
	1. Recurring member meetings, 10 mins		1. Communication mediums/channels?, 15 mins
	1. New event: Wiki Meetup, 5 min		1. Recurring member meetings, 10 mins
	1. Discuss FNB, conflict involving SR member, 10 mins		1. New event: Wiki Meetup, 5 min
	1. Review new member applications		1. Discuss FNB, conflict involving SR member, 10 mins
			1. Review new member applications

	== 1.Our Money problems ==		== 1.Our Money problems ==
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	We want to cut over to MemberMatters soon. Can we get consensus on the membership plans/levels?		We want to cut over to MemberMatters soon. Can we get consensus on the membership plans/levels?

	1. Work/trade membership - this is for folks who can't afford $ but have some time. Is this something we want to offer in exhange for a key?		1. Work/trade membership - this is for folks who can't afford $ but have some time. Is this something we want to offer in exhange for a key?
	2. Monthly recurring membership - between $10 - $100 month		2. Monthly recurring membership - between $10 - $100 month
	3. Annual recurring Membership - $500, $1000, $2000, $5000		3. Annual recurring Membership - $500, $1000, $2000, $5000

	People could still pay through bitcoin, paypal, in-kind trade, etc.		People could still pay through bitcoin, paypal, in-kind trade, etc.

← Older revision		Revision as of 14:24, 29 December 2025
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	* eBay has a nonprofit option, sell items to benefit Sudo: https://www.ebayforcharity.org/get-involved/selling-for-a-charity/		* eBay has a nonprofit option, sell items to benefit Sudo: https://www.ebayforcharity.org/get-involved/selling-for-a-charity/
	* Michael: EBS internet for members		* Michael: EBS internet for members
	** $~~125~~/yr ~~modem~~ with unlimited data. Ask members to contribute $20-$60/mo in exchange for ~~bandwidth~~?		** There are programs that provide affordable internet to educational and non-profit institutions
	** example: Calyx Foundation has an "internet membership"		** [https://mobilecitizen.org/service/affordable-wireless-internet/ $120/yr 5G with unlimited data]. Ask members to contribute $30-$60/mo in exchange for this member benefit?
	** https://calyxinstitute.org/membership/internet		** example: Calyx Foundation has an "internet membership", we can copy what they are doing.
	** (7 members voting yes is the quorum)		*** https://calyxinstitute.org/membership/internet
	** This is new, will send out email to clarify the details and for the community to decide		** Judy et. al: this needs to be further discussed (7 members voting yes is the quorum)
			** Michael: This is new, will send out email to clarify the details and for the community to decide
	* Next month, see how much money we bring in through normal contributions. Can we get to our rent of $2500?		* Next month, see how much money we bring in through normal contributions. Can we get to our rent of $2500?
	** $2500 rent, but at some point we'll have to get our own insurance (we're riding off of Omni's insurance)		** $2500 rent, but at some point we'll have to get our own insurance (we're riding off of Omni's insurance)
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	* Jake: this contribution can look like "ssh into the server and make it use a docker from disk" to "log in to MM and take notes on 'this was confusing' or 'this didn't work'" because that's where we're stuck right now. Leah has written up a list of people who have their credit cards expired. But the hold up is that we don't know whether to ask them to login to sudohumans or to create a membermatters account.		* Jake: this contribution can look like "ssh into the server and make it use a docker from disk" to "log in to MM and take notes on 'this was confusing' or 'this didn't work'" because that's where we're stuck right now. Leah has written up a list of people who have their credit cards expired. But the hold up is that we don't know whether to ask them to login to sudohumans or to create a membermatters account.
	* Ivan: I've been working with Anca on the front end of MM. When you first create an account, what is the path for a new member? We've worked on membership levels. We were able to add "work-trade membership," "monthly membership," and "annual memberships." But there were 16 tiers of monthly membership and the CSS makes them all look combined. That's a technical problem, but it's connected to the question of "should we have 16 tiers??" or "should we have people enter their own amount?" or "do we even want to offer work-trade membership?" or "how does annual payment work?"		* Ivan: I've been working with Anca on the front end of MM. When you first create an account, what is the path for a new member? We've worked on membership levels. We were able to add "work-trade membership," "monthly membership," and "annual memberships." But there were 16 tiers of monthly membership and the CSS makes them all look combined. That's a technical problem, but it's connected to the question of "should we have 16 tiers??" or "should we have people enter their own amount?" or "do we even want to offer work-trade membership?" or "how does annual payment work?"
	* Michael: what ~~does membership look like~~?		* Michael: what do people think about work-trade?
	* Jake: I come at this with a lot of history with hackerspaces. We're not a makerspace where we buy membership that pays for workers that takes care of the space for you. When someone becomes a member, I hope they understand this is a collaborative effort that requires them to do stuff in order to keep this thing going. It feels like the work-trade membership would be suggesting that we turn Sudo Room into an employer by saying we turn some comrades into "employees" rather than co-creating the space. I think if we become their boss/"manager" then that destroys the relationship. If someone wants to be a member and others want them to be a member then they should maybe pay for their membership		* Jake: I come at this with a lot of history with hackerspaces. We're not a makerspace where we buy membership that pays for workers that takes care of the space for you. When someone becomes a member, I hope they understand this is a collaborative effort that requires them to do stuff in order to keep this thing going. It feels like the work-trade membership would be suggesting that we turn Sudo Room into an employer by saying we turn some comrades into "employees" rather than co-creating the space. I think if we become their boss/"manager" then that destroys the relationship. If someone wants to be a member and others want them to be a member then they should maybe pay for their membership
	* Michael: considering our current financial situation in which we cannot currently pay our rent from membership dues alone, having a work-trade agreement is out of discussion.		* Michael: considering our current financial situation in which we cannot currently pay our rent from membership dues alone, having a work-trade agreement is out of discussion.
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	* Paige: they could evict us, but other groups have been late before.		* Paige: they could evict us, but other groups have been late before.
	* Paige: we have it in our lease that it will be raised by the greater of 2% OR 1% + the CPI, so starting next month, we will probably have a raise in rent of around 3%.		* Paige: we have it in our lease that it will be raised by the greater of 2% OR 1% + the CPI, so starting next month, we will probably have a raise in rent of around 3%.
	* Michael: let's not tie dues to CPI, because that would be confusing for everyone.		* Michael: We probably need to increase membership dues in the future due to rising rent. but let's not tie dues to CPI, because that would be confusing for everyone.

	== 3.Communication mediums ==		== 3.Communication mediums ==
	* discourse forum? (judy). Discourse is completely different than discord. It's something you host yourself, and is a forum		* discourse forum? (judy). Discourse is completely different than discord. It's something you host yourself, and is a forum
	** Michael: a forum is too similar to email list, so we should choose one or the other. It's not a good idea to have two mediums that do the same thing. General saying for hackerspace, you want a wiki, a listserv, and an IRC. A Discoure forum would fall in the middle as a discussion medium.		** Michael: a forum is too similar to email list, so we should choose one or the other. It's not a good idea to have two mediums that do the same thing. General saying for hackerspace, you want a wiki, a listserv, and an IRC/realtime chat. A Discoure forum would fall in the middle as a discussion medium.
	** Judy: Discourse is open source forum software that I like a lot, but I won't set one up if everyone is like "nooooo Judy no one wants to sign up for a new account, don't do it"		** Judy: Discourse is open source forum software that I like a lot, but I won't set one up if everyone is like "nooooo Judy no one wants to sign up for a new account, don't do it"
	** Michael: there is a possibilty MM could be single sign-on		** Michael: there is a possibilty MM could be single sign-on
	** Jake: we have very little buy-in on the email list and the Discord, but we have more on the Discord and I'd like to see that grow. If we were an open source software project group and everyone was at a high level of technical willingness and ability, then moving to Discourse woul make sense, but it's just practical that we have a wide spread of willingness and expeirence, and Discord is a sweet spot of "easy to use"		** Jake: we have very little buy-in on the email list and the Discord, but we have more on the Discord and I'd like to see that grow. If we were an open source software project group and everyone was at a high level of technical willingness and ability, then moving to Discourse woul make sense, but it's just practical that we have a wide spread of willingness and expeirence, and Discord is a sweet spot of "easy to use"
	** Michael: ~~forum is "medium" while chat is "fast"~~		** Michael: It's not only about
	** Jake: we have a forum in Discord!		** Jake: we have a forum in Discord!
	** Michael: I'm not in the Discord lol		** Michael: I'm not in the Discord lol
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	*** Slow: Document store: wiki (which we have)		*** Slow: Document store: wiki (which we have)
	*** Medium: Forum but only one forum (and if we had Discourse, then we would NOT have email list, in Michael's estimation)		*** Medium: Forum but only one forum (and if we had Discourse, then we would NOT have email list, in Michael's estimation)
	*** Fast: Realtime communication. This one actually can be fragmented like on Signal, Discord, whatever		*** Fast: Realtime communication. This one actually can be fragmented like on Signal, Discord, whatever because there are many groupchats for different purposes
	* Creating a matrix space and bridge it with our discord (Michael)		* Creating a matrix space and bridge it with our discord (Michael)
	** Matrix is open source and federated		** Matrix is open source and federated

← Older revision		Revision as of 19:36, 28 December 2025
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	== 3.Communication mediums ==		== 3.Communication mediums ==
	* discourse forum? (judy). Discourse is completely different than discord. It's something you host yourself, and is a forum		* discourse forum? (judy). Discourse is completely different than discord. It's something you host yourself, and is a forum
	* Michael: a forum is too similar to email list, so we should choose one or the other. It's not a good idea to have two mediums that do the same thing. General saying for hackerspace, you want a wiki, a listserv, and an IRC. A Discoure forum would fall in the middle as a discussion medium.		** Michael: a forum is too similar to email list, so we should choose one or the other. It's not a good idea to have two mediums that do the same thing. General saying for hackerspace, you want a wiki, a listserv, and an IRC. A Discoure forum would fall in the middle as a discussion medium.
	* Judy: Discourse is open source forum software that I like a lot, but I won't set one up if everyone is like "nooooo Judy no one wants to sign up for a new account, don't do it"		** Judy: Discourse is open source forum software that I like a lot, but I won't set one up if everyone is like "nooooo Judy no one wants to sign up for a new account, don't do it"
	* Michael: there is a possibilty MM could be single sign-on		** Michael: there is a possibilty MM could be single sign-on
	* Jake: we have very little buy-in on the email list and the Discord, but we have more on the Discord and I'd like to see that grow. If we were an open source software project group and everyone was at a high level of technical willingness and ability, then moving to Discourse woul make sense, but it's just practical that we have a wide spread of willingness and expeirence, and Discord is a sweet spot of "easy to use"		** Jake: we have very little buy-in on the email list and the Discord, but we have more on the Discord and I'd like to see that grow. If we were an open source software project group and everyone was at a high level of technical willingness and ability, then moving to Discourse woul make sense, but it's just practical that we have a wide spread of willingness and expeirence, and Discord is a sweet spot of "easy to use"
	* Michael: forum is "medium" while chat is "fast"		** Michael: forum is "medium" while chat is "fast"
	* Jake: we have a forum in Discord!		** Jake: we have a forum in Discord!
	* Michael: I'm not in the Discord lol		** Michael: I'm not in the Discord lol
	* Martin: do we know MM has a forum that we could use?		** Martin: do we know MM has a forum that we could use?
	* Michael: i think a better way is use MM as single sign on for Discourse login		** Michael: i think a better way is use MM as single sign on for Discourse login
	* Michael: Judy I think you should do it. Just let us know from technial aspect what kind of stuff do we need. Servers, domain names, any of that.		** Michael: Judy I think you should do it. Just let us know from technial aspect what kind of stuff do we need. Servers, domain names, any of that.
	* Peter: if we do this, can we have an overarching guide to communication mechanisms of Sudo Room? We have sooooo many. I'm of two minds on this. On one hand, it's good to reach people On the other hand, I can't track everything! Judy: me too		** Peter: if we do this, can we have an overarching guide to communication mechanisms of Sudo Room? We have sooooo many. I'm of two minds on this. On one hand, it's good to reach people On the other hand, I can't track everything! Judy: me too
	* Michael: I have a write-up on community communciation methods that I can fix up and send to the mailing list.		** Michael: I have a write-up on community communciation methods that I can fix up and send to the mailing list.
	* Judy: yes Michael do that.		** Judy: yes Michael do that.
	* Peter: what problem does this solve?		** Peter: what problem does this solve?
	* Judy: I worry that Discord the company will delete their free tier, like Slack did. I would want to stop using Discord entirely and use Discourse instead, beause Discourse includes realtime chat!!!!!!!		** Judy: I worry that Discord the company will delete their free tier, like Slack did. I would want to stop using Discord entirely and use Discourse instead, beause Discourse includes realtime chat!!!!!!!
	* Elaine: it's already happening! I can't change my name on different servers anymore, that's now a paid feature!!!!		** Elaine: it's already happening! I can't change my name on different servers anymore, that's now a paid feature!!!!
	* Mick: Tamarack, for example, has multiple Signal threads. One is just for announcements that only admins can post to. The other is backroom organizing chat where most of the activity happens. There are ways you can organize community communications.		** Mick: Tamarack, for example, has multiple Signal threads. One is just for announcements that only admins can post to. The other is backroom organizing chat where most of the activity happens. There are ways you can organize community communications.
	* Peter: it's consistent with Sudo Room's mission that we need to be reclaiming the internet. I'm thinking for Michael and Judy there's an experimental group and part of it is promoting it where whatever is happening there is so cool that everyone wants to join it.		** Peter: it's consistent with Sudo Room's mission that we need to be reclaiming the internet. I'm thinking for Michael and Judy there's an experimental group and part of it is promoting it where whatever is happening there is so cool that everyone wants to join it.
	* Michael: we should have ONE of each of these categories		** Michael: we should have ONE of each of these categories
	* Slow: Document store: wiki (which we have)		*** Slow: Document store: wiki (which we have)
	* Medium: Forum but only one forum (and if we had Discourse, then we would NOT have email list, in Michael's estimation)		*** Medium: Forum but only one forum (and if we had Discourse, then we would NOT have email list, in Michael's estimation)
	* Fast: Realtime communication. This one actually can be fragmented like on Signal, Discord, whatever		*** Fast: Realtime communication. This one actually can be fragmented like on Signal, Discord, whatever
	* Creating a matrix space and bridge it with our discord (Michael)		* Creating a matrix space and bridge it with our discord (Michael)
	* Matrix is open source and federated		** Matrix is open source and federated
	* I tested the bridging using the service below, seem to work well		** I tested the bridging using the service below, seem to work well
	* https://t2bot.io		** https://t2bot.io
	* https://github.com/matrix-org/matrix-appservice-discord		** https://github.com/matrix-org/matrix-appservice-discord


	== 4.Recurring member meeting in the future? ==		== 4.Recurring member meeting in the future? ==

← Older revision		Revision as of 19:33, 28 December 2025
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	* How much is our income, and where is it coming from?		* How much is our income, and where is it coming from?
	* Income is solely from membership dues, 115 members, generate ~$1700/mo		** Income is solely from membership dues, 115 members, generate ~$1700/mo
	* 2025 sudo finance(in progress) https://docs.google.com/spreadsheets/d/1wACIGBvBytdvL2eqh5MlLRCg1fpzSaA7SrQIw88OVZg/edit?usp=sharing		** 2025 sudo finance(in progress) https://docs.google.com/spreadsheets/d/1wACIGBvBytdvL2eqh5MlLRCg1fpzSaA7SrQIw88OVZg/edit?usp=sharing
	* Jake: sometimes I sell things from here. Sometimes people hand me cash. Sometimes I look in the donation bucket.		** Jake: sometimes I sell things from here. Sometimes people hand me cash. Sometimes I look in the donation bucket.
	* Paige: for example, last month I did a spiel about needing to fundraise, and someone handed me $400 cash.		** Paige: for example, last month I did a spiel about needing to fundraise, and someone handed me $400 cash.
	* How many accounts do we have, and who has access to them?		* How many accounts do we have, and who has access to them?
	* Now we have a single bank account, which is Provident Credit Union. Paige and Jake have access to it.		** Now we have a single bank account, which is Provident Credit Union. Paige and Jake have access to it.
	* People whose names are on the bank account who can write checks are the 3 officers: Paige is President, William (moved away) is Secretary, and Ajay is Treasurer		** People whose names are on the bank account who can write checks are the 3 officers: Paige is President, William (moved away) is Secretary, and Ajay is Treasurer
	* Paypal: Paige, Marc Juul, Jake		** Paypal: Paige, Marc Juul, Jake
	* We used to store money in Paypal, because we used to share a bank account. Now that we don't share the bank account with others, Paige has set up automatic transfers from Paypal to the bank account		** We used to store money in Paypal, because we used to share a bank account. Now that we don't share the bank account with others, Paige has set up automatic transfers from Paypal to the bank account
	* Can we diversify income sources? Grants? Cisco possibility? Selling things?		* Can we diversify income sources? Grants? Cisco possibility? Selling things?
	* Cisco has work volunteer program. Cisco will donate to nonprofits that their employees volunteer with.		** Cisco has work volunteer program. Cisco will donate to nonprofits that their employees volunteer with.
	* To access Cisco's grant money, we would first have to register Sudo at, https://causes.benevity.org/causes/840-994999638 - Paige can register us for this		** To access Cisco's grant money, we would first have to register Sudo at, https://causes.benevity.org/causes/840-994999638 - Paige can register us for this
	* Peter: there exist several "vetting" sites for nonprofits that entities want us to be registered with before they donate money to us.		** Peter: there exist several "vetting" sites for nonprofits that entities want us to be registered with before they donate money to us.
	* Peter: someone is volunteering at the Temescal fixit clinic and Cisco is contributing $10/hr, so if she volunteers for 2 hrs a month, it'd be $20/month? Wants to see how it works.		** Peter: someone is volunteering at the Temescal fixit clinic and Cisco is contributing $10/hr, so if she volunteers for 2 hrs a month, it'd be $20/month? Wants to see how it works.
	* The idea is maybe someone who comes to volunteer on Tuesdays would want to contribute their work's donation.		** The idea is maybe someone who comes to volunteer on Tuesdays would want to contribute their work's donation.
	* eBay has a nonprofit option, sell items to benefit Sudo: https://www.ebayforcharity.org/get-involved/selling-for-a-charity/		* eBay has a nonprofit option, sell items to benefit Sudo: https://www.ebayforcharity.org/get-involved/selling-for-a-charity/
	* Michael: EBS internet for members		* Michael: EBS internet for members
	* $125/yr modem with unlimited data. Ask members to contribute $20-$60/mo in exchange for bandwidth?		** $125/yr modem with unlimited data. Ask members to contribute $20-$60/mo in exchange for bandwidth?
	* example: Calyx Foundation has an "internet membership"		** example: Calyx Foundation has an "internet membership"
	* https://calyxinstitute.org/membership/internet		** https://calyxinstitute.org/membership/internet
	* (7 members voting yes is the quorum)		** (7 members voting yes is the quorum)
	* This is new, will send out email to clarify the details and for the community to decide		** This is new, will send out email to clarify the details and for the community to decide
	* Next month, see how much money we bring in through normal contributions. Can we get to our rent of $2500?		* Next month, see how much money we bring in through normal contributions. Can we get to our rent of $2500?
	* $2500 rent, but at some point we'll have to get our own insurance (we're riding off of Omni's insurance)		** $2500 rent, but at some point we'll have to get our own insurance (we're riding off of Omni's insurance)
	* Paige: help me with insurance. You can get it cheap, but I wanna make sure we're covered well.		* Paige: help me with insurance. You can get it cheap, but I wanna make sure we're covered well.
	* Mick: How is Sudo Room registered as an entity? Paige: nonprofit, 501c3. Mick: what kind of insurance are we gonna need? Paige: we're required by our landlord to have general liability insurance, that's it. There's a million and two million aggregate thing, but it's pretty standard. Mick volunteers to help Paige look at insurance		* Mick: How is Sudo Room registered as an entity? Paige: nonprofit, 501c3. Mick: what kind of insurance are we gonna need? Paige: we're required by our landlord to have general liability insurance, that's it. There's a million and two million aggregate thing, but it's pretty standard. Mick volunteers to help Paige look at insurance
	* Jake Proposal: Increase our minimum membership contribution to $20.		* Jake Proposal: Increase our minimum membership contribution to $20.


	== 2.MemberMatters upgrade ==		== 2.MemberMatters upgrade ==

← Older revision		Revision as of 19:31, 28 December 2025
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	* Jake: I come at this with a lot of history with hackerspaces. We're not a makerspace where we buy membership that pays for workers that takes care of the space for you. When someone becomes a member, I hope they understand this is a collaborative effort that requires them to do stuff in order to keep this thing going. It feels like the work-trade membership would be suggesting that we turn Sudo Room into an employer by saying we turn some comrades into "employees" rather than co-creating the space. I think if we become their boss/"manager" then that destroys the relationship. If someone wants to be a member and others want them to be a member then they should maybe pay for their membership		* Jake: I come at this with a lot of history with hackerspaces. We're not a makerspace where we buy membership that pays for workers that takes care of the space for you. When someone becomes a member, I hope they understand this is a collaborative effort that requires them to do stuff in order to keep this thing going. It feels like the work-trade membership would be suggesting that we turn Sudo Room into an employer by saying we turn some comrades into "employees" rather than co-creating the space. I think if we become their boss/"manager" then that destroys the relationship. If someone wants to be a member and others want them to be a member then they should maybe pay for their membership
	* Michael: considering our current financial situation in which we cannot currently pay our rent from membership dues alone, having a work-trade agreement is out of discussion.		* Michael: considering our current financial situation in which we cannot currently pay our rent from membership dues alone, having a work-trade agreement is out of discussion.
	* Ivan: the reason we added it was the webpage said no one is turned away from lack of funds. So we were trying to figure out how the membership form still remains open and friendly to everyone.		* Ivan: the reason we added it was the webpage said no one is turned away from lack of funds. So we were trying to figure out how the membership form still remains open and friendly to everyone. It doesn't seem like work-trade membership was what was meant, and I'm fine taking that out.
	It doesn't seem like work-trade membership was what was meant, and I'm fine taking that out.
	* Michael: we are short on money and volunteer hours. Work-trade would be going between two things we're short on. If the problem fo money is a problem for anyone, then we can have an idea of finding an exissting sudo room member to "sponsor" their membership. What about a "community bounty" to reward people contributing to sudo room?		* Michael: we are short on money and volunteer hours. Work-trade would be going between two things we're short on. If the problem fo money is a problem for anyone, then we can have an idea of finding an exissting sudo room member to "sponsor" their membership. What about a "community bounty" to reward people contributing to sudo room?
	* Paige: CCL does classes. If you generate money, you get a cut of it. We're not really in a place to give funds to people because we don't make rent.		* Paige: CCL does classes. If you generate money, you get a cut of it. We're not really in a place to give funds to people because we don't make rent.
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	* Peter: If we contact 10 a day, we could get through that list. We shouldn't wait for MM to be done before contacting people.		* Peter: If we contact 10 a day, we could get through that list. We shouldn't wait for MM to be done before contacting people.
	* Jake: the only problem is we're not sure if MM works, Judy tried changing her membership tier to $20 and it gave her an error.		* Jake: the only problem is we're not sure if MM works, Judy tried changing her membership tier to $20 and it gave her an error.
	* Ivan: MM is pretty close to being ready. If we all do QA in the next 2 weeks it will be ready. One problem: if we all create new accounts now, we're listed as inactive and someone with admin power in MM has to go in and change you to active. it's basically ready, we need QA to touch up those things and we want it to be a frictionless experience.		* Ivan: MM is pretty close to being ready. If we all do QA in the next 2 weeks it will be ready. One problem: if we all create new accounts now, we're listed as inactive and someone with admin power in MM has to go in and change you to active. it's basically ready, we need QA to touch up those things and we want it to be a frictionless experience.
	* Peter: we can start contacting people and say "try mm" then a few days later "did you try mm, did it work?"		* Peter: we can start contacting people and say "try mm" then a few days later "did you try mm, did it work?"
	* Phae: let's set a date. within a month, everybody here should be signed up and paying with MM. After another month, unhook sudo humans. Chicken and egg problem, let's do both approaches to get everything ready.		* Phae: let's set a date. within a month, everybody here should be signed up and paying with MM. After another month, unhook sudo humans. Chicken and egg problem, let's do both approaches to get everything ready.
	* Peter: let's say people miss December and January, that's revenue we've lost forever		* Peter: let's say people miss December and January, that's revenue we've lost forever
	* Jake: can we make a Signal group right now to work on Member Matters?		* Jake: can we make a Signal group right now to work on Member Matters?
	* Michael: existing sudo humans members, what are the steps to move them to MM?		* Michael: existing sudo humans members, what are the steps to move them to MM?
	* Jake: it's on Stripe. they don't have to do anything.		* Jake: it's on Stripe. they don't have to do anything.
	* Mick: I'm happy to help with this. I second that a Signal thread would be a good idea. Do we have a document written somewhere with order of operations, with contact info for each person, and assign us to reach out to certain groups of people, and then we'd be responsible for reaching out and getting a response from everybody on that list?		* Mick: I'm happy to help with this. I second that a Signal thread would be a good idea. Do we have a document written somewhere with order of operations, with contact info for each person, and assign us to reach out to certain groups of people, and then we'd be responsible for reaching out and getting a response from everybody on that list?
	* Michael: how much should membership cost?		* Michael: how much should membership cost?
	* Mick: is it possible to have a sliding scale with suggestion? e.g. electronic tips and gofundme have suggested donation but you can change it if you want to. I think we should suggest people donate $20/mo but there's a lot of value to keeping membership open to people who can't do that.		* Mick: is it possible to have a sliding scale with suggestion? e.g. electronic tips and gofundme have suggested donation but you can change it if you want to. I think we should suggest people donate $20/mo but there's a lot of value to keeping membership open to people who can't do that.
	* Ivan: i didn't see a way to do that but maybe there's a way. That's why i had to enter the 16 options		* Ivan: i didn't see a way to do that but maybe there's a way. That's why i had to enter the 16 options
	* Jake: you have to create tiers (aka "products") on stripe in order to get stripe and mm to work together the way that we want it. The products are "$10/mo" or "$20/mo" etc. No, we don't have ability to allow members to adjust the number themselves.		* Jake: you have to create tiers (aka "products") on stripe in order to get stripe and mm to work together the way that we want it. The products are "$10/mo" or "$20/mo" etc. No, we don't have ability to allow members to adjust the number themselves.
	* Mick: I am a project manager		* Mick: I am a project manager
	* Jake: can you make us do this?		* Jake: can you make us do this?
	* Mick: yeah we need a spreadsheet and a workflow.		* Mick: yeah we need a spreadsheet and a workflow.
	* Jake: Ivan, is there anything you need from this meeting before you can do whatever else is on your list?		* Jake: Ivan, is there anything you need from this meeting before you can do whatever else is on your list?
	* ivan: everyone here, go through the account creation process and write down what's broken. Mick, create a spreadsheet to see where everything needs to be completed. One thing I can do right away is take the "work-trade" tier out. Log in and see that the tiers look janky, and someone go in and fix the CSS. The tiers range from $10 to $500.		* ivan: everyone here, go through the account creation process and write down what's broken. Mick, create a spreadsheet to see where everything needs to be completed. One thing I can do right away is take the "work-trade" tier out. Log in and see that the tiers look janky, and someone go in and fix the CSS. The tiers range from $10 to $500.
	* Phae: just turn it into a dropdown		* Phae: just turn it into a dropdown
	* Jake: we shouldn't let legacy html prevent us from showing the tiers		* Jake: we shouldn't let legacy html prevent us from showing the tiers
	* Michael: question for this meeting: should we remove the $10 tier? One reason to remove it could be "if we have surplus money then we can have a fund to sponsor those who can't afford		* Michael: question for this meeting: should we remove the $10 tier? One reason to remove it could be "if we have surplus money then we can have a fund to sponsor those who can't afford
	* Elaine is creating the Signal thread right now		* Elaine is creating the Signal thread right now
	* Judy: what are the tiers? There are some duplicate tiers. Move this to the Signal thread.		* Judy: what are the tiers? There are some duplicate tiers. Move this to the Signal thread.
	* Mick: do we have financial analysis? Michael: Paige's google spreadsheet.		* Mick: do we have financial analysis? Michael: Paige's google spreadsheet.
	* Mick: so the monthly expenses are currently rent, and in the future, insurance and fiscal sponsorship? Yes.		* Mick: so the monthly expenses are currently rent, and in the future, insurance and fiscal sponsorship? Yes.
	* Mick: how many paying members do we have right now?		* Mick: how many paying members do we have right now?
	* Ivan: 115 paying members.		* Ivan: 115 paying members.
	* Michael: avg donation is $27 on sudo humans. 40 people pay on other things.		* Michael: avg donation is $27 on sudo humans. 40 people pay on other things.
	* Peter: it's the 28th. when's the rent due?		* Peter: it's the 28th. when's the rent due?
	* Paige: it's due the 25th. We paid it. There is a 5-day grace period.		* Paige: it's due the 25th. We paid it. There is a 5-day grace period.
	* Peter: what are the consequences of being in default?		* Peter: what are the consequences of being in default?
	* Paige: they could evict us, but other groups have been late before.		* Paige: they could evict us, but other groups have been late before.
	* Paige: we have it in our lease that it will be raised by the greater of 2% OR 1% + the CPI, so starting next month, we will probably have a raise in rent of around 3%.		* Paige: we have it in our lease that it will be raised by the greater of 2% OR 1% + the CPI, so starting next month, we will probably have a raise in rent of around 3%.
	* Michael: let's not tie dues to CPI, because that would be confusing for everyone.		* Michael: let's not tie dues to CPI, because that would be confusing for everyone.


	== 3.Communication mediums ==		== 3.Communication mediums ==