Tunabananas at 22:09, 28 August 2018

2018-08-28T22:09:57Z

← Older revision		Revision as of 15:09, 28 August 2018
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	* https://sudoroom.org/wiki/Mesh/Accounting/8_May_2018		* https://sudoroom.org/wiki/Mesh/Accounting/8_May_2018

	[[Category:Mesh/~~Finance~~]]		[[Category:Mesh/Accounting]]

Eenblam: Notes!

2018-05-30T01:56:54Z

Notes!

New page

Sudo Mesh Accounting WG Meeting #4 - 05/29/2018 [RESCHEDULED]

= Agenda =
* Intros & Intention-setting
* Overview of income, expenses & assets as well as current/draft policies
* Discussion: Draft scope of responsibilities and limitations
* Discussion: Reschedule Inventory
* Action Items

= Attendees & Intros =
*Benny - accountant
*Mai - accountant
*Ben - accountant
*Jenny - accountant
*Robb - accountant

= Past Action Items =
* Read seller's permit documents: https://drive.google.com/open?id=1asN70i64Eogc8cSy5gfhSVK3ezbD-Xae (ALL?)
* Ask group whether they can come to sudomesh cage inventory on Thurs May 17 5-8pm
** ben - Added announcement to tonight's meeting notes
** Note: https://sudoroom.org/wiki/Mesh/Inventory exists and really needs some love, or should be deprecated for a spreedsheat.
** Jenny - move to tonight's (05/29) meeting and suggest Monday (06/04) (consenso)
*** robb: should get some sturdy eye hooks and pulleys...
** Ben - added announcement to tonight's notes.
* Share sketch of mesh storage reorg (jenny)
** still looking for it.. may just rework it. mostly measurements of shelves and clusters of stuffs
* Look through Trello for grants/fundraising: https://trello.com/b/4N4GSasC/fundraising
* Integrate Incoming Purchases List to automatically be sent to Rocket.Chat [jenny] - DONE
* Locked petty cash box for discretionary funds; e.g. buying zip ties on the day of a node mount (robb/jenny)
** still looking ofr a viable lockbox - BACKLOG
* Arrange a fundraising consulting meeting with Mei Lin (juul)
** juul has external obligations this week, but we can ping him. - BACKLOG
* Open an account w/ Beneficial (jenny) - PENDING (submitted)
** opened - need will's sig
* Set up a redirect for budget request form - https://sudomesh.org/budgetrequest and https://peoplesopen.net/buystuff (jenny) - DONE

= Discussion: Reschedule Inventory =
* When should we make this happen?
** Suggested Monday (06/04) @ 5pm - will announce to meeting tonight

= Overview Current Moneypaths & Policies =
* Sudo Mesh Projected Budget: https://docs.google.com/spreadsheets/d/1QJetruKfHrO5bpaLDk_smXYpLSvGlzytda_6koMjlCc/edit#gid=0
* Sudo Mesh Fiscal Policies & Procedures (DRAFT): https://docs.google.com/document/d/1PeFoJUe4X3ww4mFKUMvbC4A-Yc_6sh5qbYdEgTdJpYQ/edit#
* Internal Logistics & Bureaucracy Trello Board: https://trello.com/b/LzVQlW3X/internal-logistics-bureaucracy-brainstorms
* Finance/Accounting Trello Board: https://trello.com/b/Hz2DAmLW/accounting-finance
* Quickbook Accounting Tutorials: https://drive.google.com/drive/folders/1w9eond-kZAMVo3Nk8k0nR4J9yXdq23P5?usp=sharing

= Discussion: Draft scope of responsibilities and limitations =
* For Board Meeting:
** https://www.nonprofitaccountingbasics.org/reporting-operations/finance-committee-committee-chair-responsibilities
** https://boardsource.org/resources/finance-committee-fundamentals/
** https://omnicommons.org/wiki/Finances_Working_Group

Copypasta'd from Omni, draft:
Mission:
To ensure the continued financial health of Sudo Mesh.

The Sudo Mesh Finances Working Group is tasked with:
recording all costs and revenues and monthly reporting of this information in a transparent way;
paying bills out of Sudo Mesh's bank account or accounts;
collecting funds from member collectives and depositing them in Sudo Mesh's account or accounts;
forecasting the financial health of Sudo Mesh and highlighting risks and opportunities;
filing all paperwork regarding finances as required by law;
alerting Sudo Mesh of any breach or other variance from agreed financial contributions by member collectives.

The Sudo Mesh Finances Working Group is empowered to:
issue checks for monthly expenditures:
basic operating supplies (TBD by the Board, not to exceed a set amount);
issue checks to designated parties for all other outlays as agreed by 3/4 consensus at the Sudo Mesh Board meeting;
ben - not sure about the 3/4 consensus bit; at the very least, it's unclear what this means
benny - proposal: monthly expenditures below a certain amount ($50/monthly?) and one-time expenditures below a certain amount ($500) can be issued by a single working member
otherwise, you need to go through some extra hoop (3/4 consensus or 3 signatures or something)
should keep an eye on recurring costs
do a monthly general report? or a weekly update? yes
commitment to transparency on wiki or eg opencollective.org
loomio subgroup for board members? (self-hosted?)
trying to decide whether to require a quorum of board members or just 3 different signatures
Options to present at tonight's meeting:
Require X signatures for purchases above $Y (e.g. X=3, Y=500)
Require consensus among a quorum of P% of the board for purchases above $Y. Otherwise, just get a member of AWG to help you make the purchase. (e.g. P=75, Y=1000)

== mozilla round 2 ==
* round 1: https://docs.google.com/document/d/1IMefTIKiQEXw9A68p9BoEsLup7nbwIPwdzoqZ9tnWIg/edit#
* round 2: https://docs.google.com/document/d/1jaMwjvCEiNETpSZRHJlmGPBWgi6vErHHTNoXVBOi2ow/edit
* jenny: major things i saw requested were req for a 5min demo of the working prototype
** ben: would be great to get video working and record/stream something from terry&mary jo's to neighbor (e.g. one end of call on MJ&T's roof, the other on the roof of the Omni, over the mesh. Show a map.)
*** jenny: also clips of mounting gear at paxio/archive/peef's
**** mai: showing services that are working on the network
***** jenny: could be a good hackathon focus - take a look at maxb's service-browser/playbooks: https://github.com/sudomesh/mesh-playbooks
** also proof of replicability - suggestion to videochat with eg OlyMesh and the forming portland mesh: https://www.facebook.com/olymesh/posts/2089061718038587 (OlyMesh)

= Action Items =
* add upload option if possible to jotform for reimbursement requests - jenny
** https://www.jotform.com/help/332-How-to-Create-File-Upload-Forms

== Last Meeting Notes ==
* https://sudoroom.org/wiki/Mesh/Accounting/8_May_2018

[[Category:Mesh/Finance]]

Mesh/Accounting/29 May 2018 - Revision history

Tunabananas at 22:09, 28 August 2018

Eenblam: Notes!