Maisutton: Created page with "Sudo Mesh Annual Board Meeting - April 23, 7:30-9pm = Attendees = * Sierk, Benny, Mai, Seth, Ben, Jenny, Null, Eve, Marc = Roles = Chairperson: Jenny = Discussion: Revisiti..."

2019-04-30T01:35:57Z

Created page with "Sudo Mesh Annual Board Meeting - April 23, 7:30-9pm = Attendees = * Sierk, Benny, Mai, Seth, Ben, Jenny, Null, Eve, Marc = Roles = Chairperson: Jenny = Discussion: Revisiti..."

New page

Sudo Mesh Annual Board Meeting - April 23, 7:30-9pm

= Attendees =
* Sierk, Benny, Mai, Seth, Ben, Jenny, Null, Eve, Marc

= Roles =
Chairperson: Jenny

= Discussion: Revisiting the role/concept of the SudoMesh Board =
* What is the role of the board? What governance powers do they actually have?
** sierk: there's been issues with Omni, that point to situations in which consensus cannot be reached and critical decisions have been stalled

* Mai: Just clarifiying, there's a difference between the hoops we have to jump through for the IRS and to remain a legal non-profit entity and what we consider to be good governance as a group. We've discussed the problems of having a Board that's removed from the active membership/stewardship that technically has decision-making power over us. We're still ironing out the processes around our stewardship model

= The goal of this meeting / why we are here =
* Non profits have to have at least one board meeting per year and have to determine who the president, secretary, treasurer, and officers are

= Review Bylaws and Congruency of Mission =
https://drive.google.com/file/d/1u8dn6t3gfmbQznk4keVphmDHPpIWq9SI/view

= Nomination and consensus of Directors =
* Directors & Officers Insurance Policy: https://drive.google.com/file/d/0B4_Q7DQvNFT-VjlHVVBHTkxPNzBMZUFnbElPZ1ZXZFBuTW9R/view?usp=drive_web
** https://drive.google.com/file/d/0B4_Q7DQvNFT-VWxtYTE0LTRQT3JDR0QzWHdXc3JQb3F3bmpr/view

Nominated:
* Seth Bearden - interested
* Sierk Beij - maybe
* Mai Sutton - compensated
* Ben Elam - n/c
* Benny Lichtner
* Marc Juul Christoffersen
* Jenny Ryan - compensated
* Jared Null
* Max Schwartz
* John-Mark Gurney
* Tyler Conant-Martin

For: Jenny, Ben, Lesley, Marc, Max, Null, Mai, Benny, Sierk
Against: None
Abstains: None

To Remove:
* Jehan Trembach
* Jake
* Lesley Bell
* Robert Benson
* Eve Edelson

= Nomination and consensus of Officers =
President: Mai
Previous president: Lesley
Who votes for: Jenny, Null, Seth, Ben E, Sierk, Benny, Juul, Tyler, Max, John-Mark

Treasurer: (jared) null
Previous treasurer: Jenny
Who votes for: Jenny, Mai, Seth, Ben E, Sierk, Benny, Juul, Tyler, Max, John-Mark

Secretary: Benny
Previous secretary: Benny
Secretary intern: Sierk
Who votes for: Jenny, Mai, Seth, Ben E, Sierk, Null, Juul, Tyler, Max, John-Mark

= Formalization of Projects =

== Newsletter for Board ==
* Max - I want a newsletter\monthly re ports.
** So I live in Fremont now and can't be at most mesh meetings. I haven't participated in any loomio polls because there is not sufficient and accessable info online to make informed decisions. An attempt was made at a newsletter/blogposts last year I would like to revive. I'm thinking we need a report that will help track progress sudomesh has made in the past month. I tried to create one for March and this is what I could come up with after 4 hrs of digging... https://docs.google.com/document/d/1Hy_bQA7CHTUw_6yKF3VTUv0mHtRMTgJsJkgbK69Br4Y/edit
The exercise made me realize that I am not capable of collecitng the necessary info without being at most meetings.
** I'm looking for a 6 month commitment at $100 for the first month (document design, setup, determine necessary content, re-write if need be), $50 for the next 5 months. $350 total. Reports will be ~5 pages, more or less depending on activity.
** Who has their finger on the pulse enough to get this done? I want to participate but I'm honestly pretty lost and can't find conceise and useful strategic info that isn't burried in a thread somewhere. Loomio, rocket chat, email, meeting notes, wiki, website, trello... did I miss any?
yes - Github ;)
* eenblam: Having a newsletter for the board makes sense - providing information that's particularly relevant to the Board of Directors. Happy to coordinate with whoever re: what would go into that. If the Board can say, "yes, we're okay with paying someone to do a newsletter" and the specifics (budget and deliverables) can be ironed out later
** (board consenso) eenblam, jenny, and max will work out the proposal

== Discussion of internal newsletter ==
* Talking about privacy of addresses
** Mai: Why should the Board have access to more private information than the regular body of stewards?
*** general consensus such specific info is not needed by anyone other than those who already have access to the nodemounting Trello

== Discussion of fiscally-sponsored projects ==
Two models: grant-based (have their own legal entity, EIN, bank acct, etc) and project-based (utilize Sudo Mesh's EIN, have their own governing committee)
* Totally not necessary, just a structural possibility / governance question
* Sierk: If we're framing the Board as not having this power, then these decisions shouldn't be made here, but rather at a normal weekly meeting
* Mai: If we're talking about these projects as being under the umbrella of sudomesh, then they do become a liability of the board. So I do think it's important for the board to be aware of those projects.
* Null: It's good to have mentioned these projects, I hadn't even heard of/thought about these projects
* Eenblam: Disaster Radio does impact Sudo Mesh in that money has been moving; It would be good to have input from them about how they feel about how things are being done
** It would be nice to have a definitive list of projects involved, and know whether they're active so we can have them in the loop regarding financials
* Sierk: We have the Tuesday meetings - maybe we should have updates from these sponsored projects
* Jenny: quarterly update seems reasonable to me.
* Jenny: The thing that prompted me to put it on the agenda is that there are separate bank accounts. But they don't necessarily have to be official sponsored projects.

* Sierk: Would be good to have quarterly updates - disaster.radio should be able to easily apply to Sudo Mesh for funding to work on specific aspects of the project
** Jenny: We've done a lot autnomously wrt projects in the past - eg; Grant and I put together the ISOC grant app super last-minute to pay Grant directly for working on disaster.radio, but didn't get consenso from the larger group on that
* Mai: When we made the Stewards list we didn't distinguish between Sudo Mesh and People's Open
* eenblam: we have separate subaccounts for projects that receive money specifically for those projects, jenny's saying we can formalize that if we want to

= Formalization of Committees =
== Finance ==
* Consenso to formally establish the Finance Committee

= Quarterly Reports / Meetings =
* eenblam: Would be maybe good to have quarterly meetings for board-relevant decisions
* JM: advocate for a quarterly report to the Board
* Mai: no reason any of this reporting shouldn't be totally public and transparent as they always have been

= Extra Discussion =
* Sierk: Do we have a privacy statement? We should have something in place re: how we treat peoples private info

= Action Items =
* Update the Board list - @tunabananas
* Formalize process for Stewards list
* Set date for next strategic planning session
*

Mesh/annualmtg2019 - Revision history

Maisutton: Created page with "Sudo Mesh Annual Board Meeting - April 23, 7:30-9pm = Attendees = * Sierk, Benny, Mai, Seth, Ben, Jenny, Null, Eve, Marc = Roles = Chairperson: Jenny = Discussion: Revisiti..."