[sudo-discuss] April 16th Meeting Minutes

[Jenny Ryan]

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Reposted for posterity at:
https://sudoroom.org/wiki/Meeting_Notes_2014-04-16

- --
Facilitator: Matt
Scribe(lets) (note-taker[s]): tunabananas, juul, etc

==Intros==
Icebreaker question: What are three words that describe your future
expectations of sudo room?
* jenny (tunabananas) - sudo space forever!!
* marc (juul) - hack the planet!
* yar - I don't know...
* scott - local fun robots
* ivan - write more code
* daniel - planet to hack
* francisco - hack the future
* noemie - a lot of sudo rooms
* matt - work but not
* steve - innovation community revolution
* chrisb -
* faust - interpellation manifestation revolution
* don't stop doing

==New Members==
* Francisco - has experience with noisebridge, enjoyed the food at the
meeting ;)
** Q: Any advice for sudo room, coming from the noisbridge community
(maybe what to do or what not to do)
** A: This coommunnity is really young and really different in many
ways, the enthusiasm here is very contagious, good thing to have in
any kind of organization. My suggestion is to not stop doing things,
push forward, you know, initiative.

==To-Do==
http://pad.riseup.net/p/sudomtg
Please review on your own, skipping review for meeting tonight:
* find accountant, file taxes [max emailing nobawc & selc]
* renew lease [waiting on landlord]
* get damn debit card number already
* Fix sudoroom.org/chat (irc on site)
* find new calendar app
* Clean up network wiring, upgrade to new Cisco switch [Daniel?]
* SeltzerCRM (website & door code) [jenny?]
* set up venmo [liberty?]
* Stripe [jenny]

==Announcements==
preferably NONE - important/urgent things only

== Bug Bomb Discussion (25 min) ==
Responding to bug-bomb poison released by landlord
* half a dozen people in the common area
* george said "i'm setting off bug bombs, you have 5 minutes"
* he released the canisters with everybody still there
* elliot threw them in garbage cans
* george tried to fight him, fell down doing it (?)
* stories conflicted?
* witnesses keep promising to write it down and haven't
** audio recordings?
* george trying to ban elliot (a sudo member) from the building
* there are photos of the bomb
* instructions say "leave 24 hours before reinhabiting space"
* legally needed 24 hours notice, not 5 minutes (?)
* several people were in the BAPS classroom and were not even informed
* people reporting skin irritations from being at sudo
* another version of the story:
** george tried to grab trash can from elliot
** george tripped doing that
** there was no actual contact between george & elliot

=== Ed's written account ===
I understand the landlard entered the premises a couple of days ago
and gave folks 5 minutes to evacuate before setting off several bug
bombs. I'm pretty sure that kind of behavior is illegal without at
least 24 hours notice. I haven't noticed much sign of non-landlord
related vermin in the room, but I don't spend extended amounts of time
at the space.  When folks objected to this intrusion I understand that
the landlord set off one or more foggers in a garbage can, which, of
course, rather defeats the purpose, particularly since Elliot bravely
(if perhaps foolishly) took the still fuming trash can outside, I hope
he's OK.
Anywho, I stopped by the room last night to drop off a bag of bread
and hung around gabbing for 20-30 minutes and noticed that my exposed
skin was burning & itching and my lungs felt weird.  I think I
suffered from contact dermatitis, I took a shower as soon as I got
home and threw all of my clothes in the laundry hamper even though I'd
only been wearing them for a week or two, but I'm still feeling a bit
of intermittent tingling.
http://en.wikipedia.org/wiki/Fogger
Personally, I suspect that a fair amount of the hoopla over exposure
to household chemicals is overblown, even neurotic is some cases, but
given the landlord's cavalier and abusive actions I surmise that he
may have visited during the middle of the night and set off a large
number of TRFs.  Now I'm beginning to see why so many sudoers are
agitating for a change of venue. Cue the
music:http://www.youtube.com/watch?v=rVDo_Ub-s9U
So if this has not been done yet, I recommend that all utensils and
plates get washed and all surfaces get wiped down with a damp cloth.
http://insects.answers.com/pest-control/diy-pest-control-how-to-use-a-bug-bomb
 Clean Surfaces to Remove Residue
 Upon returning to the area it is important to properly clean the
pesticide residue from all major surfaces. Counter tops, especially
those that encounter food, cookware, and/or dishes, should be wiped
thoroughly with warm soapy water. Carpets and rugs should be vacuumed,
as should any cloth furniture that was not covered prior to fogging
the area. Bedcovers, pillows, and any clothing left out during the
treatment should be washed with detergent and hot water. Wood and tile
floors should be swept and mopped to prevent pesticide particles from
being shuffled up into the air.
In the meantime, I suggest not using utensils, cups, plates, etc.
without giving them a rinse first. ...
Full email:
https://lists.sudoroom.org/pipermail/sudo-discuss/2014-April/006008.html

=== Reasons to stay? ===
** It's close to some peoples houses ;)?
** Priority one: The individual safety of our members
** Are there any alternative options?
** not having to move twice in just a few months
* much better transit options in Uptown than off Temescal
* Safety and health should be top priority

===Safety Vs. Convenience/Opportunities===
*How long?
*"i think we should be leaving ASAP? If we can, we should."
*maybe we should leave even if the omni doesn't happen

==Reboot==
Sudo Reboot Plan (total: 35 min)

===Review reboot so far (5 min)===

====cleaning====
* cleaning happened
* people stopped before it was done
* tool area sucks
* CNC mill is fixed!
* radio room needs attention so other people can use it

====fundraising====
* "we should hold some workshops and charge for them"
** who will do it?
* raise the Gittip to $420/wk
* still 4 days for $420 by 4/20
* outreach & messaging strategy? jenny will start this
** make infrastructure more accessible and effective (digital and
physical)
* more contributions to the global hackerspace community (open space
iconography; labitrack inventory system, etc)

===Assess opportunities (15 min)===
* current space is too limited for current level of activity. it's
about time for sudo space.
* greater output, visualizing the trajectory forward (like a calendar)
* descriptions of events on calendar should not be optional, same with
contact point
* encourage refocusing on projects when in the space (over extended
socializing)
* work on enabling easy access to essential tools
* encourage folks to write down what skills they have and what they
want to make happen (steve)
** user pages on the wiki have traditionally been used for this
** will be solved by the magic of email threads
* find all of the sudo room people who don't know they're sudo room
people yet
* fix & upgrade sudo's network
** we need: One weekend. One or two people. One new beagle bone black.
** yar can show you what's there, doesn't know shit about networking tho
** "We can break it, together." - D.

===Create draft collective plan of action (15 min)===
Resolve dependencies:
* Omni
* Kicked out / new contract / move out?

== The Omni & The Omni Collective (35 min)==

===The Omni Collective needs more help===
*Yar puts out a call for help as Sudo's delegate.
** New website, new pictures - mk30 has a good flickr set
** http://www.omni-oakland.org/
** One issue is that the omni mailing list is closed and not archived
** Omni Wiki (password protection?)
*** Shouldn't we value "openness over closed, proprietary processes"
** [omni-dev-public]
*omnicollective at lists.riseup.net / omnidelegates at lists.riseup.net

====Proposal====
* Omni Collective should only have a public list
* ALT: Omni Collective should only use the private list when
absolutely necessary
* ALT: Omni Collective list should have open (if moderated) subscription.
Proposed potential move-in date: June 1
* Overview of 8th x Alice space
* yeah it's pretty awesome

===Matt's Proposal===
* In order to resolve all baseline issues with ending our current rent
agreement and entering into a new one, this proposal suggests:
** The Omni Collective finalize rental payment amounts for all members
(with respect to and relative of deliniated private, public, and
semi-private spaces of The Omni) in order to start collecting member
collective rental contributions May 1 (early), building up money
exclusively for a future lease's deposit or to each respective member
collective's rental contributions (paid forward). ++
*** Omni Collective needs to move beyond the ambiguous "we're all
friends" to more concrete terms of engagement
** The Omni Collective offer the following terms to the landlord for a
final lease contract:
*** 3-month move-out period for landlords from June - August
**** During this period, the Omni Collective's member collectives are
permitted to move in to the space and use both private and public
spaces as they are made available through the landlord move-out, so
long as these tenant activities place no substantial burden on other
activities in the building.
*** For the first 3 months (June - August), rent charge is waived
*** For the second 3 months (September - November) 50% rent is charged
to promote final build-out of space.
*** Full rent is charged from month 7 (December) onward
*** Lease length: 2 years (June 2014 - June 2015)
* We're going to see this 3-6 month component as essential with
negotiation tactics, will table for now, follow up after the next omni
meeting and at the next sudo room meeting
Phil:
*Does our monthly nut also include collecting money for other likely
expenses?
**Cleaning service (daily, weekly, seasonal; inside, outside)
**Paid OmniC employees (property manage
**Reserves
***vacancy self-insurance (for when tenants miss payments),
***emergency repairs (like a broken elevator, leaky roof, toxic
spills, plumbing, quake recovery),
***longer term building/property improvements (accessibility plan,
*improving wiring and systems for higher power/data demands, upgrading
kitchen to 21st century commercial standards, repaving of exterior
walkways, painting/weatherproofing, industrial ventilation)
*What does buildout mean here?
**Wheelchair accessibility: building a ramp, maybe an elevator
* Sudo is expected to share space with CCL, though this wasn't brought
to sudo for formal consensus.
** "Personally, I was thinking BSL1 on the floor with SR, relatively
fluid access.... although all the common space usages of SR that might
be the first images you think of, will be in the common space. There
probably won't be any dogs and likely fewer guitars (for better or
worse)."
*"I love deadlines. I like the whooshing sound they make as they fly
by." -- Douglas Adams
* Delegation to attend next Omni meeting (April 24th):
** Steve, Faust, Daniel, Matt, Jordan, Jenny, && you? (you are
welcome, please join)
** Smaller committee meetings
- -->  Location?:
*Nothing specifically has been decided wrt conflict resolution, though
sudo's conlict resolution policy has been looked at for inspiration
*pictures of sudoroom's potential room:
** https://twitter.com/sudoroom/status/447553118415228928
** https://twitter.com/sudoroom/status/447553436108591105

===Update "draft collective plan of action" from above (15 min)===

==Consensus Items==
* Omni Collective should only have a public list
* ALT: Omni Collective should only use the private list when
absolutely necessary
* ALT: Omni Collective list should have open (if moderated) subscription.
Improved proposals:
* Finalize space  distribution (private, public, reservable space [eg;
reserving the ballroom]) i.e. a map.
** Joel (TIL) is putting together this map, to send out a version the
collectives can iterate on
** "Publish early and often", get a map, then interate.
* Share a financial pro forma with collective members
** #1 or #2 priority from David's POV. It's together, but on a bunch
of spreadsheets and changing all the time.
** Per collective as well as omni collective costs - eg; standing
funds, running expenses [utilities, property tax, insurance, etc;]
** Standing fund growing as donations come in
** Parking is an issue - help strategizing on this is welcome and
encouraged
*** If we get insurance for the Omni Collective from Kelly S. Wright
of State Farm, Matt will get a $10 or greater gift card for the
referral! (The last one went to wood glue and krazy glue, inside the
space now!)
* Formalize "deposits" and proposed monthly payments for collective
members
* Collect first and last month payments and deposit from collective
members starting May 1
* Agree on rules for shared space and how we deal with behavior of
members between groups
** Open question.
** Andrew encourages folks to bring proposals directly to the Omni
meetings, as  the groups have demonstrated a remarkable ability to
come to consensus  on issues
*** Marc thinks this is because the really hard problems have yet to
be tackled. Some people are feeling pressured as they don't have
enough information available about the project.
* Propose changes to communication strategy in order to construct more
shadow Omni meetings?
* Ask groups to itemize hard & soft requirements.
** on a wiki.
** Including e.g. minimum sqft, minimum ceiling height, need for sink,
etc.
* Proposal: All events sliding scale down to $0
* How do we remove a collective? ^.^
** There will be terms and conditions under which a collective would
be made to leave
** OmniC delegate consensus vote
** See
https://sudoroom.org/wiki/The_Omni/2014-04-03#Ratifying_Our_Foundational_Document
* Timeline, is June 1 reasonable?
** Collectives aren't sure, looking at other options
** Landlord has another prospective tenant, a theater company? that
was hold that they won't get any information from the landlord until
june 1.
*** NOTE: This doesn't mean we have to /move/ June 1, we have to sign
/something/ June 1.
* Responsibility of the spokescouncil is to focus on building
consensus among the collectives

==Conflict Resolutions==

==Action Items==
* Steve to start census of sudoers
* Jenny to propose outreach / messaging meeting (++ hack on
infrastructure)
* Omni-Oakland.org needs help - better photos, wiki

==After-Meeting Teamups==
* outreach and accessibility (jenny)

==Appendices==
question/topic
defining or identifying the 'aggressor' in a conflict is being spoken
about as if it were a simple or thing to do, or even a reliable skill
to learn or acquire.  from personal experience i for one have not
known this to be the case, and i do not think it should be assumed to
be so in discussions aimed at determining protocol.  concepts such as
'safe space,' or 'aggressor,' are easily compromised by the wary
and/or sociopathic individual, a personality type the set of whose
members overlaps not infrequently, if memory serves, with the members
of the set of  individuals likely to be hackerspace-friendly,
computer-literate, and/or familiar with and skilled at collective
philosophical, artistic, cyber-political, or  socioeconomic networking
in the 21c, Bay Area style


- -- 
Jenny
http://jennyryan.net
http://sudomesh.org
http://thevirtualcampfire.org
http://technomadic.tumblr.com

`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`
"Technology is the campfire around which we tell our stories."
- -Laurie Anderson

"Storytelling reveals meaning without committing the error of defining
it."
 -Hannah Arendt

"To define is to kill. To suggest is to create."
- -Stéphane Mallarmé
~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`
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