[sudo-discuss] Board Meeting Notes

[Julio Rios]

Thanks for the notes Max.

With regard to "Address Change" ...  someone who is familiar with nonprofit
process (sorry forgot his name, but is part of CCL I think) advised us that
since the "Agent" name and address is still valid (Matt Senate), that we
don't have to worry about changing the address until the end of the year
when we're supposed to renew our intent to be a public-benefit nonprofit
corporation with the state, where we can specify an address change.   By
the way, is this something someone is working on?  is this actually
paperwork we have to file every year (in addition to tax paperwork)?
Anyone a sudo-expert on this matter or should we consult the Nolo book now
residing on our book case?

On Mon, Oct 27, 2014 at 9:42 PM, Maximilian Klein <isalix at gmail.com> wrote:

> A:"You're basically an executive"
> M:"I wish employers would see it that way"
>
> https://sudoroom.org/wiki/Meeting_Notes_2014-10-27
>
> ==Attendees ==
> * potential: Vicky, April, Yar, Whitney, Jenny, Anca, Matt, Hol, Julio,
> Scott
> * actual: julio, cere, anca, yar, hol, max, vicky, scott, brendan, april,
> matt, marc
> * official board members here: julio, hol, max, vicky, matt, anca, marc
> * quorum: 7. JUST BARELY.
>
> ==Next Meeting==
> * Next Year's Meeting will be on: 2015-10-20. October the twentieth in two
> thousand fifteen in the year of our lord, common era.
> * Max will schedule email
>
>  $ date -d 'Tuesday, October 20, 2015 7:00 PM PDT' +%s
>  1445392800
>
> ==501c3==
> * Create an action plan and deadline to complete our 501(c)(3) application.
> * Whitney, Vicky and April will bottom-line this. Julio is on stand-by.
> * Since  our 501(c)(3) form has not been completed, we need to fill out
> state form 3500 to convince California not to levy state taxes for last
> year  (2013).
>
> ==State Tax things==
> * Due Nov. 7.
> * Matt, Julio and Hol will bottom line it and working on it tonight.
>
> == CT1 ==
> * did we file this last year?
>
> == New Treasurer ==
>
> Find a new Treasurer to replace Max.
> General Responsibilities:
> # be responsible for filing yearly taxes,
> # deposit misc. funds into the bank account
> # give out misc money that sudo room approves
> # report to sudo room the state of finances.
>
> Also, Fundraising:
> * Additionally, since Sudo Room is once again receiving less income each
> month than expenditure, a good Treasurer would have some fundraising ideas,
> and/or want to execute other's ideas.
>
> Who wants to do it?
> * We're pretty sure treasurer is liable for all sudo's debts, and also
> omni's debts since we're a signatory on the omni lease. But not 100% sure.
> Also, people are saying if we get 501c3 that won't be an issue.
> * Do we have a transparent sheet listing where all the money goes? Not
> really but we can mine the meeting notes. It's pretty much just omni shared
> expenses + internet.
> * Anca's done stuff before. Mentions quickbooks.
> * Matt points out membership roles: exchequer. separate from the
> state-mandated role. they should be doing the work.
> * To be very clear, our values don't call for a powerful treasurer
> position. This is just something the state requires us to do. We will
> absolutely limit their power and responsibility to that and only that.
> * Vicky and Scott are both interested.
> * Vicky wonders whether she's even a member anymore. But you don't have to
> be a member to be on the board.
> * lots and lots of debate over sudoroom's debt and hypothetical disaster
> scenarios
> * yet another tangent about dvorak keyboards
> * shouldn't we figure out general board membership first?
> * lots of confusion over our bylaws. we need to read them in full again.
> they were just copied from noisebridge.
> * you have to go to one meeting a year. that's really the bare minimum.
> * apparently california also requires from a 501c3: president, secretary,
> CEO, Treasurer and/or CFO
> ** http://www.nonprofitlawblog.com/treasurer-duties/
> * marc is willing to do it
> * unanimous vote of present board members, plus jenny remotely: Marc Juul
> is our new treasurer, replacing Max Klein.
>
> '''Voted 7-0 in favour of Making Marc Juul new Treasurer'''
>
> == New People ==
> Discuss refreshing the Board with a new set of members.
> * Update Board page on the wiki: https://sudoroom.org/wiki/Board
> * who wants to be on the board this year? raise your hand: vicky, scott,
> anca, julio, matt
> * are we keeping the other folks?
> * einstein could be chairdog
> * last time everybody was nominated
> * april wants to do it
> * We'll put another round of nominations to the mailing list
>
> ==Address Change==
> We have to notify California that our address has changed. We're no longer
> at 2141 Broadway...
>
> ==Meeting Notes==
>
>
> discussion about board members and role of the members. Who should be a
> member?
>
>
> ==A third working group (Matt and Vicky and)==
> Write a description fro board memebers
> for treasurer,
> then blast the list and announce for a timeline for nominating new board
> members, and timeline for voting on them
> then april will make an announcement at the general meeting this week
>
> == outtake==
>
> what was your favorite thing about this meeting?
> * scott laughing at his jokes
> * seeing all of you here!
> * efficient. sudo meetings are getting shorter.
> * low-key. and fixing my IDE.
> * wine club. and everyone here.
> * they already did everything when i got here
> * chips & guac
> * that we don't know what the hell we're doing
> * the we accomplished our purpose - find a new treasurer
> * that we had quorum, and that our next meeting is on Tuesday October 20th
> 2015
>
>
> Make a great day,
> Max Klein ‽ http://notconfusing.com/
>
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