View source for Meeting Notes 2024-12-11

12/11/2024

* Attendees: Jake, Paige, William, Cere, Kent
* notetaker: Paige/Jake 

= Agenda =

== Nonprofit incorporation ==
=== bylaws ===
* need board in bylaws. 
* William - dont know that our members want a direct democracy. I dont think operating needs to be attached to bylaws, I think we should go with what works for other groups like CCL and Noisebridge.
** Paige - ...which is boilerplate member voting bylaws. But how we actually operate / decision make can be spelled out in different internal docs that we put on the wiki. At least thats how I think Sudo Room operated before Omni? I dont actually know.
** Cere - agree to this representative democracy with wiki stuff about how we operate
** William - We should have someone paid to do administrative work, rather than volunteers. If anyone wants to volunteer, I dont think it should be through doing paperwork/managing nonprofit stuff, unless that's what they really want to do. We should pend time running projects and events. I think we create a rule around quorum, and offload admin work to people who are hired to handle nonprofit details.
* Paige - quorum by california corp code is 1/3 by default. i asked Jesse who said "you can specify a quorum lower than 1/3 but you have to give a notice of the nature of the meeting" which i think is better than keeping track of who's active and inactive.  The Notice method is good because we avoid surprising people
** William - maybe board members have a veto on things, i.e. solve some conflict where immediate action is warranted. i think we could come up with a list of short decisions
** Jake - I think we should do inactive vs active. we exist on donations of people who havent showed up in years
** Paige - inactive members then cant vote. Seems better to have any member showing up able to vote.
** Jake - Yes, so then inactive members only used to quorum just whether or not theres enough of membership to make a decision. but agree people should be able to vote every time they are present.  Confusing because Omni was configured that Quorum was 2/3 of the number of ACTIVE collectives.  And inactive ones couldn't vote.
** Paige - also problem with inactive vs active, is if you have only small number of people showing up normally, i.e. 2 people, then quorum is set to be way too low. 
* decided on doing 7 person quorum via the bylaws. 

== finances ==
*monthly dues
** Paige - Patrik from CCL keeps bringing up how our app (sudohumans) doesn't notify people if their payment doesn't go through. He expects we are losing a lot of money this way 
** Jake - The software written by an early member. Im just starting to understand Javascript so Im not able to get into it much to make changes 
** William - need more project management for the project
** Jake - Stripe can be programmed to do notifications too, just have to rtfm. or we can modify our own program. 
** Kent - Ive been saying sliding scale of $10-$60 to new people. Seems like a good deal to me

* Paige - we need a bank account for sudo eventually. Right now we are on Omni's.

== lighting ==
* we should make lighting over the table so that it's possible to hack and have a good time without the other lights on at all.
* We need a ladder to access the bad ones

== Roof ==
* roof seems to be done?! Yay
* we can take tarps down. 
* lots of cleaning needed from roof debris
* Jake is buying hepa filters for the vacuums 

== doors == 
* Kent - look at ADA for doors, dont need to be motorized. Requires 5lbs or less of force. Also needs to be a lever, not a handle.
* Jake - I think regardless of ADA they need to be motorized. 

== hallway ==
* Kent - would be nice to make it less institutional like hallway. 
* William - anything prohibiting it? As long as it doesn't block egress.
* Kent - I can ask Valerie

== discord ==
William is setting one up

== Other ==
* might move Monday WNB to Saturdays 1-3 because its cold now
* Anyone want to run workshops with kits? We have a lot of arduino curie boards