View source for Mesh/20 10 2020

Sudo Mesh Annual Board Meeting 2020

* Quorum is 2/3 of active directors, and decisions are made by consensus of that quorum unless otherwise stipulated in the bylaws (
* 2019 Annual Board Meeting Minutes are here: https://sudoroom.org/wiki/Mesh/23_April_2019

= Attendees =
* Jenny, Mai, Ben, Hilary (left during intros), Marc, Max (left during intros), Benny, Seth, Lesley, Null, Eve
Facilitator: Mai
Notes: Ben

= Agenda =
* Introductions/Checkins
* Approve new directors and remove inactive
* Approve 2020/2021 Officers
* Review and approve annual budget
* Discussion Item: Continue as Omni Commons Collective?

== Links ==
* Previous Annual Meeting Minutes - 2019: https://sudoroom.org/wiki/Mesh/23_April_2019

== 1. Intros/Checkins ==
* hillary she/her - bounced, came because I thought it would be nice to see y'all and thought you might need a quorum. cure hickups by dropping a cold key on your neck.
* juul/marc he/him - cure hiccups by holding your breath for so long that you start to panic. Then your mammalian reflexes override all other things going on.
* mai she/they - if you go to the doctor, they give you a paper lunch bag. Breath in slowly in and out. Slowly suffocating yourself is a good way to relax.
* ben he/they - oakland
* benny he/him - santa feeee - I don't know how to cure hiccups, but you can give yourself hiccups by eating too much bread too quickly. Works every time.
* jenny she/her - el paso - hold your noise while drinking a glass of water in one breath. ickkyybriyocker. I have a pillow, but I sent it home from here.
* daniel - he/him - san rafael - in guatemala, you have to scare them 
* jared null - he/they - omni commons basement - holding my breath cures the hiccups, which i get from eating chinese food
* lesley - was more excited about headaches than hiccups - covid security item: daft punk-esque face shield. My hiccups have been cured by geting scared.
* seth he/they - aiiiyyyysuhhbreaaakuhhrrrererer. At a tree sit in Virginia
* max - I'm on mobile and driving a manual, going to listen for a while
* eve (popped in later)

== 2. Directors ==

=== Current members ===
* Marc Juul  - attending  - staying on board
* Mai Sutton - attending - will be stepping down from board and presidency
* Ben Elam - attending - would like to step down unless needed to form the board
* Benny Lichter - attending - staying on board
* Sierk Beij (?) -  N/H 
* Tyler Conant-Martin - N/H 
* Jenny Ryan - attending - staying on board and can be an officer if needed
* John-Mark Gurney - N/H 
* Jared Null - attending - stepping down unless needed to form board - nvm not stepping down - not stepping down
* Seth Carolina - attending - down to remain a board member
* a wild eve appears!

Total Directors: Marc, Benny, Jenny, Seth, Null, Tyler
** Reaching out to: Sierk, JM, Tyler

Current agreement:
* Approve Marc, Benny, Jenny, Seth.
* If we don't get a positive response from (Sierk, JM, or Tyler), Null fills the fifth spot.
* Everyone says aye.

Benny, the secretary, will make sure this is resolved.

Null is a board member. New board is:

Marc, Benny, Jenny, Seth, Null, JMG, Sierk, Tyler
0 new members
2 resignations (mai and ben)

=== Resignations ===
* Mai Sutton
* Ben Elam

=== Nominations ===
Lesley - willing to be if it's helpful, but prefer minimizing the number of people on it "will serve if useful"

== 3. Officers ==

=== Current Officers ===
* Mai Sutton - President
* Jenny - Treasurer (minutes from last meeting are wrong)
* Benny Lichtner - Secretary

=== Nominations ===
* Jenny - President (unless Seth can rejoin the meeting and wants it)
* Marc - Treasurer
* Benny - Secretary

== 4. Budget == 
* jenny will send along docs shortly

== 5. Discussion: Continue as Omni Commons Collective? ==
*
* benny - if we need to continue, we need to set some people
* juul - we can have multiple people in that role. If we miss two meetings in a row, we become "inactive" and can't just come in to the next meeting and weigh in hard on a decision. We need to attend again for two consecutive sessions before becoming active again. With at least two people, it's only one meeting a month.

== Official Meeting Minutes ==
https://docs.google.com/document/d/1wsw1db0QaGy5AjUiy9LfOs03RbGjQn80eM--Z7oTeOw/edit

MINUTES OF THE ANNUAL MEETING OF THE DIRECTORS OF SUDO MESH A CALIFORNIA PUBLIC BENEFIT CORPORATION 
The Annual Meeting of the Board of Directors of Sudo Mesh, a California Public Benefit Corporation, (the "Corporation") was held at Oakland, California at 7:30 p.m. on October 20th, 2020, pursuant the Bylaws of the Corporation. A quorum of the Directors of the Corporation were present including _____________, _____________, and ______________. ______________ called the meeting to order. 
The following items were discussed: 
0. The Board approved the following new Directors: _______________, ________________, and _____________ and removed the following previous Directors: _____________________. 
1. The Board reviewed the income and expenses of the corporation for the past fiscal period and the projected income and expenses for the next fiscal period, and found that the existing budget will adequately protect the interests of the corporation. 
2. As permitted by the bylaws of the corporation, the board of directors hereby establishes an advisory committee consisting of at least ___ or more directors. Members of the advisory committee shall serve at the pleasure of, and may be removed with or without cause at any time by, the board of directors. If a vacancy occurs on the advisory committee, the vacancy may be filled only by the board of directors. The advisory committee shall have the authority and may exercise the powers of the board of directors, but shall not take any of the actions set forth in A.R.S. Section 10-3825.E or any successor or amended statute. The board of directors may further restrict the power and authority of the advisory committee. All members of the committee must be given at least ____ hours/days notice of meetings either by mail or by personal communication, either by telephone, facsimile, email, text or other electronic communication. A majority of the members of the committee shall constitute a quorum, and action may be taken by the advisory committee upon the approval of a majority of the members present at any meeting at which a quorum is present. 
The following directors are hereby appointed to the advisory committee: ______________, ________________, and, ____________________ 

    ____________ is appointed as Chair of the committee;

    ____________ is appointed as Vice-Chair.

3. As permitted by the bylaws of the corporation, the board of directors hereby establishes a finance committee consisting of at least ___ or more directors. Members of the finance committee shall serve at the pleasure of, and may be removed with or without cause at any time by, the board of directors. If a vacancy occurs on the finance committee, the vacancy may be filled only by the board of directors. The finance committee shall have the authority and may exercise the powers of the board of directors, but shall not take any of the actions set forth in A.R.S. Section 10-3825.E or any successor or amended statute. The board of directors may further restrict the power and authority of the finance committee. All members of the committee must be given at least ____ hours/days notice of meetings either by mail or by personal communication, either by telephone, facsimile, email, text or other electronic communication. A majority of the members of the committee shall constitute a quorum, and action may be taken by the finance committee upon the approval of a majority of the members present at any meeting at which a quorum is present. 
The following directors are hereby appointed to the finance committee: ______________, ________________, and, ____________________ 

    ____________ is appointed as Chair of the committee;

    ____________ is appointed as Vice-Chair.

4. The Board appointed the following officers to serve during the next calendar year: 

    President:  _____________

    Secretary: _____________

    Treasurer: ______________.

Said officers shall take office beginning on ______ and shall serve until ______. 
There being no further business to come before the meeting, on motion duly made, seconded and unanimously carried, the meeting was adjourned. 

______(sig)___________ ____________, Secretary 


== Wrap-up Meeting ==
* please archive these meeting notes by copying the entire pad contents onto the sudomesh wiki with the correct date format: https://sudoroom.org/wiki/Mesh/DD_MONTH_YYYY
* then please erase the contents of this pad
* then please cut & paste a blank template from here: https://sudoroom.org/mediawiki/index.php?title=Mesh/Mesh_Meeting_Notes_Template&action=edit
* previous meeting notes are archived here: https://sudoroom.org/wiki/Mesh/Minutes