Meeting Notes 2026-01-25

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Sudo Room Meeting - Sun 25 January 4pm-6pm


Agenda

  1. Update on email campaign
  2. Update on member matters
  3. Alternate physical layout for the space
  4. Update on finance
  5. Review New Members
  6. Thursday's alternating events + party reportback
  7. Announcement on Matrix instance
  8. Stickers for people who donate (Imogen)
  9. Election of the Board?

Attendees

  • ivan, martin, judy, leaf, chris, michaelz, jamie, e, jake, imogen

Roles

  • Facilitator/s: Judy
  • Timekeeper: E
  • Notetaker/s: Ivan

Meeting Notes

Updates from emails?

  • 60-70 emails to send. split into 4 groups of 5, 6, 7 emails to people. Ivan got one bounceback but otherwise, didn't hear back from anyone. Martin didn't hear back from 5. Jake heard back from 1 but no donating.
  • We did make rent this month so that's cool! Rent went up, include utilities. ~$2,596/mo
  • Landlord can raise up to 1% per year.
  • Ivan: 2nd batch of emails to people who've been at 2 endorsements, heard back from one they aren't able to, another said they're interested to come back
  • Jamie: do we have an organizational email from which to send these?
  • E: there are merits to do it either way. Last meeting, we decided not to use a central email, and instead we'd engage the community using our personal emails. One was set up in Protonmail.

Update on member matters

  • Martin: nothing to report. Julio is also poking around.
  • Jake: Presently giving some errors, my be worth to erase and start from scratch. Meanwhile, still using SudoHumans, still can't reset password.
  • Main change is to make sure it works with our email system.
  • Reset, database wipe, will happen this week.

Alternate layout

  • E: Observing features of layout that are suboptimal. Too cluttered, dumping. Try different things in the next couple of months. E can be reached by email or signal.

Update on finance

  • We have a budget and income.
  • TODO: Look at how much we make a month just. Maybe look at spreadsheet and document to wiki~ E, Judy, Jamie

Review New Members

  • Send emails and guide new members to last steps of applications.

Thursday's alternating events

  • Judy: First and Third Thursdays: Wiki, LLM, Stitch N' Bitch
  • Second Thursday: Meetings
  • Fourth Thursday: Sudo Party

Sudo Party Report Back

  • Julio and partner are great at parties and great spread. Played games, light hardware hacking happened. Come to next one. Need volunteer host.
  • Whats being done about LLM, Jake, LF, Sara are leads. Michael is joining group.
  • CPU is also good resource for Linux Resources.

Matrix space for sudoroom

  • Email list, and Discord , suggest we use matrix. Built a bridge, waiting for admin permissions credentials test last steps. Matrix instance is being hosted by Michaels friend. Should we host our own server? It would allow us to use our own brand name.
  • Need to figure out abuse prevention, if link is made public on wiki, instance might be vulnerable.
  • Judy: Wants to work with Michael to onboard members.
  • E: Makes sense to host our own server, so we are not dependent from someone.
  • Who wants to volunteer to be admin/moderator

Stickers for donors

  • I: Made stickers from vinyl. Give to new members. Give to those who donate as thank you.
  • J: Who gets one.
  • Ja: Example of KALX: fundraiser drive, donate and get shirt, other swags.

Election of Board

  • MichaelZ: we have 3 members, 2 are dormant. Makes it difficult to do admin work. We are in an upward trend in terms of member, activity, and donation. But for our long term stewardship, it's important for us to figure out governance. Reminder that we are supposed to have annual election for board members, it is also an opportunity to reconsider/reconstitute our bylaws and operating guidlines.

To Dos

  • Martin ToDo: send email to create new account after the existing mm db gets wiped.
  • Judy: look into adding to the application - how did you find out about sudo room?

Add other sources of income to next meeting

  • Judy: prototype with sudoroom words + get list of people they will go to
  • Judy: check in with Romy and Imogen about welcome box (Sudo Box)
  • Michael Judy: figure out matrix space moderation.
  • Judy: find out how Noisebridge votes for board members
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