Meeting Notes 2013-10-30

• https://pad.riseup.net/p/sudoroommaintenance

Attendance / Icebreaker

• Icebreaker: Your favourite word that has a difference in technical and nontechnical meanings. (And use it in a punny sentence) E.g. Pixelated. Sprite. Logs. Mouse.

Present: Marc (sink), Shake, Kerrie, Hol, Matt, Vian, Vicky, Jordan (word), Chris, Timon (boink), Brendan (bash), Jenny, Max (circuitous), April (happily, "if you google 'is google evil, are the answers cursed or recursed"?

1. Announcements

   New space proposal - 4799 Shattuck [see map, proposal]

   Budget between Sudo, Bay Area Public School, Counter Culture Labs & Timeless, Infinite Light: $11,500/month

   Building & fire insurance - $6k/yr

   Models to look at: AS220 in Providence RI

   Overwhelming majority of those present willing to put time into a collective crowdfunding campaign

   Oakland Planning Code: http://www2.oaklandnet.com/Government/o/PBN/OurServices/CodesMapsDocuments/OAK042613

   Nominations for Board of Directors:

   Accepted: Max, Jenny, Naomi, Anca, Hol, Vicky [tentative], Marc, Matt

   Declined: Jordan, Kerrie, Anthony

   Nominated: Rhodey, Marina, Liberty, JC, Len, Romy, Ryan B, Julio, Vian, Shake, Mitch, Brendan, Troy, Eddan, Morten

   We'll likely need D&O [Directors & Officers] insurance as well as General Liability Insurance

   Officers needed: Treasurer/Exchequer, Secretary, Director(?)

   Proposed regular turnover (every year or every 6 months)

   Notes on Insurance: https://sudoroom.org/wiki/Insurance

   SELC Free Legal Cafe - Wednesday, Nov. 6th from 4:30-7:30pm [1234 23rd Ave @ LOL] - send questions on incorporation and board membership to Vicky if you can't attend in person!

2. Articles of Incorporation

   What's required of a board member?

   http://www.nolo.com/legal-encyclopedia/nonprofit-directors-personal-liability-32357.html

   London Hack Space uses http://www.oneclickorgs.com/ instead of board meetings.

   Use terminology "Board of Trustees" http://wiki.london.hackspace.org.uk/view/Directors

   "Although some trustees are also very active members of the community, it isn't the trustees' duty to handle day-to-day running of the space. This is handled by members themselves."

   Trustees are responsible for:

   Making sure that the organisation is operating in accordance with its goals.

   Ensuring that the organisation is financially healthy.

   Setting the constitution and rules of the space, in consultation with the members.

   Formally warning and banning members in accordance with the Grievance Procedure.

   relevant: https://en.wikipedia.org/wiki/Internal_Revenue_Code

   Consensus on incorporating

   1 week to consensus on the Board of Directors! Accept or block via the mailing list.

3. Finances

   total in bank: $1021.37

   total deposited by me today: $226.00

   total deposited by you today: $320.0

   Grand total for today: $1341.37

   Owed to landlords: $1661.50 

   Need minimum: $500

   Total need: 2121.50

   Difference to raise: 820.13

   options, (a)we may soon have two bitcoins we can  cash

   (b) we can have a party - leon can dj - who has equipment? JC has some things

   (c) we have emailed the list

   It's our birthday! One year since we voted to move into this space :D

Party

Oct 31:

   *people likely already have plans
   *existing meetups in the space
   

Nov 1:

   *Is First Friday, eet ees purrrfect
   * "Join sudo for a birthday /bin/BASH!"
   * "Halloween Monster /bin/BASH--it'll be a /dev/null smash!"
   * first friday | /bin/BASH
   

Ideas:

   sudo birthday

   max makes announcement 

   vian draws a picture

   jenny will promote on fb / twitter / reddit [/r/Bitcoin, /r/Oakland, /r/hackerspaces] / mailing lists

   Shake will MC ask for moneys :D

    *Raffle:

   **programming instruction

   **time with sudo celebs

   **4 hour microcontroller workshop with Brendan

   **yurt-top yoga w/ max

   **forge w/ morten in the metalshop

   *Bake Sale

   *leon dj cyberpunk 

   *Liquid Nitrogen ice cream? (max has emaild ray)

   *Sudo Mate!

   *prize for hackeriest costume

   *readings w/ femalefaust

   we will resist the temptation to call it a "bitmasquerade"

   try to have promotional materials going viral by peak facebook thursday (afternoon)

   print small flyers by friday night, have sudoers in costumes handing them out during art murmur

   flyers should have:

   directions ("behind the cars")

   who we are

   time/purpose of party

   don't say the word fundraiser

5. After- Meeting Teamups

   Party plannings!

6. Action Items

   Banking / Credit Unions -- add research https://sudoroom.org/wiki/Banking

   Brendan will research potential of loans from Credit Unions [eg; former People's Credit Union]

   http://peoplesfederalcu.org/boardmembers.html (division of https://www.self-helpfcu.org/)

   Get an account at Patelco or some other credit union; Set up a goal on Crowdtilt; Internet Credit Union ( http://IAFCU.org )

7. Additional Notes

   this site is the housing/food co-op that brendan was a member of the board at: http://en.wikipedia.org/wiki/Brown_Association_for_Cooperative_Housing

   this is a great organization that seems to sesonate with the  structure of the shared space we spoke of. I think we could benefit by reaching out to organizations like this to get tips, or even just stories from more experienced folks. http://www.as220.org/