Meeting Notes 2013-10-30
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Attendance / Icebreaker
- Icebreaker: Your favourite word that has a difference in technical and nontechnical meanings. (And use it in a punny sentence) E.g. Pixelated. Sprite. Logs. Mouse.
Present: Marc (sink), Shake, Kerrie, Hol, Matt, Vian, Vicky, Jordan (word), Chris, Timon (boink), Brendan (bash), Jenny, Max (circuitous), April (happily, "if you google 'is google evil, are the answers cursed or recursed"?
1. Announcements
New space proposal - 4799 Shattuck [see map, proposal]
Budget between Sudo, Bay Area Public School, Counter Culture Labs & Timeless, Infinite Light: $11,500/month
Building & fire insurance - $6k/yr
Models to look at: AS220 in Providence RI
Overwhelming majority of those present willing to put time into a collective crowdfunding campaign
Oakland Planning Code: http://www2.oaklandnet.com/Government/o/PBN/OurServices/CodesMapsDocuments/OAK042613
Nominations for Board of Directors:
Accepted: Max, Jenny, Naomi, Anca, Hol, Vicky [tentative], Marc, Matt
Declined: Jordan, Kerrie, Anthony
Nominated: Rhodey, Marina, Liberty, JC, Len, Romy, Ryan B, Julio, Vian, Shake, Mitch, Brendan, Troy, Eddan, Morten
We'll likely need D&O [Directors & Officers] insurance as well as General Liability Insurance
Officers needed: Treasurer/Exchequer, Secretary, Director(?)
Proposed regular turnover (every year or every 6 months)
Notes on Insurance: https://sudoroom.org/wiki/Insurance
SELC Free Legal Cafe - Wednesday, Nov. 6th from 4:30-7:30pm [1234 23rd Ave @ LOL] - send questions on incorporation and board membership to Vicky if you can't attend in person!
2. Articles of Incorporation
What's required of a board member?
http://www.nolo.com/legal-encyclopedia/nonprofit-directors-personal-liability-32357.html
London Hack Space uses http://www.oneclickorgs.com/ instead of board meetings.
Use terminology "Board of Trustees" http://wiki.london.hackspace.org.uk/view/Directors
"Although some trustees are also very active members of the community, it isn't the trustees' duty to handle day-to-day running of the space. This is handled by members themselves."
Trustees are responsible for:
Making sure that the organisation is operating in accordance with its goals.
Ensuring that the organisation is financially healthy.
Setting the constitution and rules of the space, in consultation with the members.
Formally warning and banning members in accordance with the Grievance Procedure.
relevant: https://en.wikipedia.org/wiki/Internal_Revenue_Code
Consensus on incorporating
1 week to consensus on the Board of Directors! Accept or block via the mailing list.
3. Finances
total in bank: $1021.37
total deposited by me today: $226.00
total deposited by you today: $320.0
Grand total for today: $1341.37
Owed to landlords: $1661.50
Need minimum: $500
Total need: 2121.50
Difference to raise: 820.13
options, (a)we may soon have two bitcoins we can cash
(b) we can have a party - leon can dj - who has equipment? JC has some things
(c) we have emailed the list
It's our birthday! One year since we voted to move into this space :D
Party
Oct 31:
*people likely already have plans *existing meetups in the space
Nov 1:
*Is First Friday, eet ees purrrfect * "Join sudo for a birthday /bin/BASH!" * "Halloween Monster /bin/BASH--it'll be a /dev/null smash!" * first friday | /bin/BASH
Ideas:
sudo birthday
max makes announcement
vian draws a picture
jenny will promote on fb / twitter / reddit [/r/Bitcoin, /r/Oakland, /r/hackerspaces] / mailing lists
Shake will MC ask for moneys :D
*Raffle:
**programming instruction
**time with sudo celebs
**4 hour microcontroller workshop with Brendan
**yurt-top yoga w/ max
**forge w/ morten in the metalshop
*Bake Sale
*leon dj cyberpunk
*Liquid Nitrogen ice cream? (max has emaild ray)
*Sudo Mate!
*prize for hackeriest costume
*readings w/ femalefaust
we will resist the temptation to call it a "bitmasquerade"
try to have promotional materials going viral by peak facebook thursday (afternoon)
print small flyers by friday night, have sudoers in costumes handing them out during art murmur
flyers should have:
directions ("behind the cars")
who we are
time/purpose of party
don't say the word fundraiser
5. After- Meeting Teamups
Party plannings!
6. Action Items
Banking / Credit Unions -- add research https://sudoroom.org/wiki/Banking
Brendan will research potential of loans from Credit Unions [eg; former People's Credit Union]
http://peoplesfederalcu.org/boardmembers.html (division of https://www.self-helpfcu.org/)
Get an account at Patelco or some other credit union; Set up a goal on Crowdtilt; Internet Credit Union ( http://IAFCU.org )
7. Additional Notes
this site is the housing/food co-op that brendan was a member of the board at: http://en.wikipedia.org/wiki/Brown_Association_for_Cooperative_Housing
this is a great organization that seems to sesonate with the structure of the shared space we spoke of. I think we could benefit by reaching out to organizations like this to get tips, or even just stories from more experienced folks. http://www.as220.org/