Meeting Notes 2013-07-24

Check out the Meeting archives here: https://sudoroom.org/wiki/Meeting_Minutes https://pad.riseup.net/p/sudoroommaintenance July 24 2013

Attending

• Ed Biow, Nate, Kerrie, Jordan, Timon, Troy, Jenny, Marc, Ed, Matt, Matt, Deborah, Rachel

Introductions

Brief personal intros (< 20 sec per person)

Icebreaker: Sudo in one year from now:

• More space
• More somatic awareness
• Sudo triathalon crew!
• System for supporting individuals
• Fill up standing funds
• Lots of sweet hacks on our belt
• 3D printed visitor heads
• Being a host for international community of hackers
• More cryptoparties!
• Access for underserved communities
• More open and welcoming to new folks
• We help start another hackerspace in Oakland

Announcements (Consent Agenda)

• Every Monday 7pm: LOL / Oakland Makerspace Open Hack Night (1234 23rd Avenue)
• Every Thurs. at 7PM: Oakland Wiki meetup! http://www.oaklandwiki.org
  • ALSO: Take the 2014 Mayor Key Issues Survey: https://docs.google.com/forms/d/1cGV6N9pmpmJmHiKS8VmQAGlwJQ4mioShXyyxmrD-Kas/viewform
• Every Thurs. at 8:30pm: Mesh Networking meetup: http://sudoroom.org/wiki/Mesh
• RADIO!!!! https://sudoroom.org/wiki/Sudo_Radio
  • Sign-ups https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0
• Regular check-in between The Public School and Sudo Room - Thursday evening Supper Club potlucks starting at 6
• We now have a shared calendar for the common space! http://2141broadway.wordpress.com/calendar/
• Sudo Room Inventory / Cleanup weekend - take the poll to find the best date! http://www.doodle.com/e8vwvvs6e24wkwy4

Other announcements

• Troy has resources on giving gift as a living trust.
• Timon is interested in doing a coworking space of sorts in the front room [$70/day]
• Domain Awareness Center - Occupy Oakland organizing to protest, 6pm tomorrow - http://occupyoakland.org/2013/07/stop-the-oakland-dac-surveillance-city-speak-out-at-city-council-tuesday-july-30/
• Sign up to speak on Tuesday at Oakland City Hall: http://www2.oaklandnet.com/Government/o/CityClerk/s/SpeakerCard/SpeakerCard/OAK032373
• Open Knowledge Meetup tomorrow, here! 7pm - https://sudoroom.org/ai1ec_event/hackyourphd-open-knowledge-meetup/?instance_id=66327
• Mesh fundraising - 6 days left! Contribute and/or spread/share widely- https://www.wepay.com/donations/oakland-community-mesh-network

Notes

• Tax Status and Organizational Structure
  • Bill spoke with Danny (NB) about 501c3 umbrella-ing and Jenny spoke with James (SchoolFactory)om
  • Non-profit benefits include matching donations (employees &
  • Getting an LLC is cheap and easy to do, ~700/year for taxes in California
  • Liz Henry is doing a lot of research on 501c3 status for the feminist hackerspace starting in SF
• http://jeremychenlaw.com/what-is-a-california-benefit-corporation/

ACTION ITEMS

Old Action Items

• Ongoing: Add to the Sudo Room Neighborhood Outreach spreadsheet and take on a few to reach out to: https://docs.google.com/spreadsheet/ccc?key=0Ao_Q7DQvNFT-dEdhZUJaQ3dDY2plMjMxR3BNNmJuRlE#gid=0
• Done allow comments in tamale secrets file (jordan)

New Action Items

• Research tax structures [1] 2. [...] 3. Profit!
• Auto-reminder for weekly meetings [Bill]
• Make a flier, talking points [Jenny & Juul]
• Set up date for label-printing organizing of stuff event - Marina & Jenny
• Move more books inside Sudoroom
• Get rid of all the broken printers...
• "Who the fuck are we?" Assessing folks who've signed up to be members [in final tab on the fiscal solvency sheet]
• Talk to JC re: sudomate funds [Matt]

Postponed

• Add robots.txt for sudo room (open item for anyone to take on) MATT (out of town)
• [Postponed until necessary] Eddan - Reference letter from George
• git-ify & flow-diagram-ify our articles
• Add calendar 2141broadway.wordpress.com to Infobot's screensaver [Max]
• Library - until RPS
  • Catalog - Max
• Push Articles to Github

Fiscal Solvency

In this section we review our current financial situation and budget, approve monthly budgets, and discuss any other finance-related issues. Exchequer: Marina / Jenny Co-Facilitator:

• $1921.61 - way below our minimum!
• Pay your dues!!
• We now have lockers, part of fundraising

• Pay your dues :)
• Review and consensus process:
  • Fiscal Solvency Spreadsheet - https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7
  • Rent: $1500; Utilities: $220; Services: $50
  • Target membership contribution: $88 per member (based on approx. 30 people)

Amendments to the Articles of Association

https://sudoroom.org/wiki/Articles_of_Association

• Threshold to become a card-carrying member [symbolic and/or access]
  • RFID Access

Discussion Spillover

• hours/shifts to keep sudoroom open!
• access status:
  • door.sudoroom.org?
  • buzzer?
  • RFID?
  • is the elevator continuing to be locked?
• help with TIL: needs to be better promoted.
  • reach out to public school & free skool to post on calendars

Post-Meeting Groups

• help Rachel fix her laptop
• lockers / fundraising
• sudo room shifts / keeping space open
• access issues [door, rfid, elevator]