Meeting Notes 2024-12-11

12/11/2024

• Attendees: Jake, Paige, William, Cere, Kent
• notetaker: Paige/Jake

Agenda

Nonprofit incorporation

bylaws

• need board in bylaws.
• William - dont know that our members want a direct democracy. I dont think operating needs to be attached to bylaws, I think we should go with what works for other groups like CCL and Noisebridge.
  • Paige - ...which is boilerplate member voting bylaws. But how we actually operate / decision make can be spelled out in different internal docs that we put on the wiki. At least thats how I think Sudo Room operated before Omni? I dont actually know.
  • Cere - agree to this representative democracy with wiki stuff about how we operate
  • William - We should have someone paid to do administrative work, rather than volunteers. If anyone wants to volunteer, I dont think it should be through doing paperwork/managing nonprofit stuff, unless that's what they really want to do. We should pend time running projects and events. I think we create a rule around quorum, and offload admin work to people who are hired to handle nonprofit details.
• Paige - quorum by california corp code is 1/3 by default. i asked Jesse who said "you can specify a quorum lower than 1/3 but you have to give a notice of the nature of the meeting" which i think is better than keeping track of who's active and inactive. The Notice method is good because we avoid surprising people
  • William - maybe board members have a veto on things, i.e. solve some conflict where immediate action is warranted. i think we could come up with a list of short decisions
  • Jake - I think we should do inactive vs active. we exist on donations of people who havent showed up in years
  • Paige - inactive members then cant vote. Seems better to have any member showing up able to vote.
  • Jake - Yes, so then inactive members only used to quorum just whether or not theres enough of membership to make a decision. but agree people should be able to vote every time they are present. Confusing because Omni was configured that Quorum was 2/3 of the number of ACTIVE collectives. And inactive ones couldn't vote.
  • Paige - also problem with inactive vs active, is if you have only small number of people showing up normally, i.e. 2 people, then quorum is set to be way too low.
• decided on doing 7 person quorum via the bylaws.

finances

• monthly dues
  • Paige - Patrik from CCL keeps bringing up how our app (sudohumans) doesn't notify people if their payment doesn't go through. He expects we are losing a lot of money this way
  • Jake - The software written by an early member. Im just starting to understand Javascript so Im not able to get into it much to make changes
  • William - need more project management for the project
  • Jake - Stripe can be programmed to do notifications too, just have to rtfm. or we can modify our own program.
  • Kent - Ive been saying sliding scale of $10-$60 to new people. Seems like a good deal to me

• Paige - we need a bank account for sudo eventually. Right now we are on Omni's.

lighting

• we should make lighting over the table so that it's possible to hack and have a good time without the other lights on at all.
• We need a ladder to access the bad ones

Roof

• roof seems to be done?! Yay
• we can take tarps down.
• lots of cleaning needed from roof debris
• Jake is buying hepa filters for the vacuums

doors

• Kent - look at ADA for doors, dont need to be motorized. Requires 5lbs or less of force. Also needs to be a lever, not a handle.
• Jake - I think regardless of ADA they need to be motorized.

hallway

• Kent - would be nice to make it less institutional like hallway.
• William - anything prohibiting it? As long as it doesn't block egress.
• Kent - I can ask Valerie

discord

William is setting one up

Other

• might move Monday WNB to Saturdays 1-3 because its cold now
• Anyone want to run workshops with kits? We have a lot of arduino curie boards