Sudo Room

Difference between pages "Meeting Notes 2014-10-27" and "Board"

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Marc Juul is at this very moment our one and only treasurer, no ifs ands or butts
(formatting, blah)
 
(Marc Juul is at this very moment our one and only treasurer, no ifs ands or butts)
 
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==Attendees ==
We're required as a California corporation to have a Board, but it's not REALLY a Board. It's an anti-board. '''''WE FLIPPED THE BOARD!'''''
* potential: Vicky, April, Yar, Whitney, Jenny, Anca, Matt, Hol, Julio, Scott
* actual: julio, cere, anca, yar, hol, max, vicky, scott, brendan, april, matt, marc
* official board members here: julio, hol, max, vicky, matt, anca, marc
* quorum: 7. JUST BARELY.


==Next Meeting==
==Members==
* Next Year's Meeting will be on: 2015-10-20. October the twentieth in two thousand fifteen in the year of our lord, common era.
* Max will schedule email


$ date -d 'Tuesday, October 20, 2015 7:00 PM PDT' +%s
[[User:anca|Anca M]], [[User:hol|Hol G]], [[User:tunabananas|Jenny R]], Julio R, Liberty M, [[User:juul|Marc J]] [treasurer], [[User:mk30|Marina K]], [[User:matt|Matt S]], [[User:Maximilianklein|Max K]], Naomi M, Romy I, Troy M, [[User:ykciV|Vicky K]].
1445392800


==501c3==
Total: 13 (odd)
* Create an action plan and deadline to complete our 501(c)(3) application.
* Whitney, Vicky and April will bottom-line this. Julio is on stand-by.
* Since  our 501(c)(3) form has not been completed, we need to fill out state form 3500 to convince California not to levy state taxes for last year  (2013).


==State Tax things==
[[File:Hands Working Together Make the Craft Light.jpg|thumb|light crafting]]
* Due Nov. 7.
* Matt, Julio and Hol will bottom line it and working on it tonight.


== CT1 ==
==Responsibilities==
* did we file this last year?
This section is still under construction! ''See what we're working on at [[Board/FAQs|Board/FAQs]]''


== New Treasurer ==
Generally, the board members carry certain responsibilities, including:


Find a new Treasurer to replace Max.
===Tasks===
General Responsibilities:
In particular, there are several tasks that require regular attention:
# be responsible for filing yearly taxes,  
# deposit misc. funds into the bank account
# give out misc money that sudo room approves
# report to sudo room the state of finances.


Also, Fundraising:
* File a Statement of Information once every two years - $25
* Additionally, since Sudo Room is once again receiving less income each month than expenditure, a good Treasurer would have some fundraising ideas, and/or want to execute other's ideas.
*: Form: Form SI-100 (Statement of Information)
*: Due Date: Biennially before the end of the calendar month during which the original Articles of Incorporation were filed, but no sooner than the immediately preceding 5 calendar months.
*: Information: (916) 657-5448
*: Web Site: www.ss.ca.gov                             
** https://businessfilings.sos.ca.gov/
** more info: http://www.hurwitassociates.com/l_s_annual_ca.php


Who wants to do it?
* Renewal Registration
* We're pretty sure treasurer is liable for all sudo's debts, and also omni's debts since we're a signatory on the omni lease. But not 100% sure. Also, people are saying if we get 501c3 that won't be an issue.
*: California Attorney General                               
* Do we have a transparent sheet listing where all the money goes? Not really but we can mine the meeting notes. It's pretty much just omni shared expenses + internet.
*: Form: Form RRF-1
* Anca's done stuff before. Mentions quickbooks.
*: Due Date: 4 ½ months after end of fiscal year
* Matt points out membership roles: exchequer. separate from the state-mandated role. they should be doing the work.
*: Information: (916) 445-2021
* To be very clear, our values don't call for a powerful treasurer position. This is just something the state requires us to do. We will absolutely limit their power and responsibility to that and only that.
*: Web Site: ag.ca.gov/charities
* Vicky and Scott are both interested.
*: Filing Fee: $0-$300 (depending on revenues)   
* Vicky wonders whether she's even a member anymore. But you don't have to be a member to be on the board.
*: Note: If gross receipts or total assets over $25,000, include IRS Form 990, 990-EZ or 990-PF.
* lots and lots of debate over sudoroom's debt and hypothetical disaster scenarios
** Charitable corporations organized and operated primarily as hospitals, educational institutions, or religious organizations are exempt from filing.                                                
* yet another tangent about dvorak keyboards
* shouldn't we figure out general board membership first?
* lots of confusion over our bylaws. we need to read them in full again. they were just copied from noisebridge.
* you have to go to one meeting a year. that's really the bare minimum.
* apparently california also requires from a 501c3: president, secretary, CEO, Treasurer and/or CFO
** http://www.nonprofitlawblog.com/treasurer-duties/
* marc is willing to do it
* unanimous vote of present board members, plus jenny remotely: Marc Juul is our new treasurer, replacing Max Klein.


'''Voted 7-0 in favour of Making Marc Juul new Treasurer'''
[[File:Board of Directors.jpg|thumb|may the Board never get bored...]]


== New People ==
* File annually with the IRS
Discuss refreshing the Board with a new set of members.
*: Form: Annual Return Form 990
* Update Board page on the wiki: https://sudoroom.org/wiki/Board
*: Due Date: 4 ½ months after end of fiscal year
* who wants to be on the board this year? raise your hand: vicky, scott, anca, julio, matt
*: Internal Revenue Service 
* are we keeping the other folks?
*: Information: (800) 829-1040
* einstein could be chairdog
*: Forms: (800) 829-3676
* last time everybody was nominated
*: Web Site: www.irs.gov/charities
* april wants to do it
*: Filing Fee: $0                                     
* We'll put another round of nominations to the mailing list
** Public Charities: Please note that, along with the new Form 990, the IRS has instituted a "phase-in" period to allow organizations time to adjust to  the new form. For a detailed "phase-in" chart, please refer to the IRS website to determine which form to file (Form 990, Form 990-EZ or Form 990-N).                                                                                                              Private Foundations: Submit Form 990PF, regardless of revenues.   


==Address Change==
* File with the California Franchise Tax Board                             
We have to notify California that our address has changed. We're no longer at 2141 Broadway...
*: Note: For a general discussion of the California Franchise Tax  Board's requirements for exempt organizations, please refer to their Exempt Organizations publication.
*# Form: Form 199 or 199N (California e-Postcard)
*#: Due Date: 4 ½ months after end of fiscal year
*#: Phone: (916) 845-4171
*#: Web Site: www.ftb.ca.gov
*#: Filing Fee: $0-25 (Form 199 Only, form 199N is free)   
*#: Notes: Some organizations may be exempt from this filing depending on  the type of organization. Refer to the Franchise Tax Board's website  for details.
*# Form: Form 109 (Exempt Organization Business Income Tax Return)
*#: Due Date: 4 ½ months after end of fiscal year
*#: Phone: (916) 845-4171
*#: Web Site: www.ftb.ca.gov
*#: Filing Fee: $0                                                       
*#: Note: This filing is required only if the organiztion derived more than $1,000 in gross unrelated business income.    


==Meeting Notes==
* http://www.hurwitassociates.com/l_s_annual_ca.php


==Protocol==
* Plan is to only meet during official sudo room meetings, simply requiring that we have board members show up (enough for quorum).
* No need to meet separately, unless a particular circumstance requires it.
* Get things done but keep things interesting through movement, art and entertainment like meeting nude at Korean bathhouses in San Leandro


discussion about board members and role of the members. Who should be a member?
==History==
* Sudo Room has incorporated with the state of California as a Nonprofit Public Benefit Corporation organized for public and charitable purposes
** Followed these instructions http://www.sos.ca.gov/business/be/filing-tips-corp.htm#artsnp
** The specific purpose of this corporation is to promote and encourage scientific, technical, engineering and artistic skills through individual projects, social collaboration, and education. In the context of these purposes, the corporation shall engage in scientific, charitable and educational activities within the meaning of Section 501(c)(3) of the Internal Revenue Code.


==Dissolution Strategies==


==A third working group (Matt and Vicky and)==
* https://encrypted.google.com/url?sa=t&rct=j&q=california%20state%20non-profit%20corporation%20board%20of%20directors&source=web&cd=5&cad=rja&ved=0CFUQFjAE&url=http%3A%2F%2Fag.ca.gov%2Fcharities%2Fpublications%2Fdissolving.pdf&ei=DgScUo66FNHloAScxIDAAQ&usg=AFQjCNHYcR3rzCECMDGg5nkXGSeMsixQpQ&sig2=llAvzkUzWx688pZitZzULA&bvm=bv.57155469,d.cGU
Write a description fro board memebers
for treasurer,
then blast the list and announce for a timeline for nominating new board members, and timeline for voting on them
then april will make an announcement at the general meeting this week


== outtake==
==Links==
 
* Relevant section of California Corporate Code http://www.leginfo.ca.gov/cgi-bin/displaycode?section=corp&group=05001-06000&file=5210-5215
what was your favorite thing about this meeting?
[[Category:SudoRoom Organization]]
* scott laughing at his jokes
* seeing all of you here!
* efficient. sudo meetings are getting shorter.
* low-key. and fixing my IDE.
* wine club. and everyone here.
* they already did everything when i got here
* chips & guac
* that we don't know what the hell we're doing
* the we accomplished our purpose - find a new treasurer
* that we had quorum, and that our next meeting is on Tuesday October 20th 2015
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