Meeting Notes 2013-05-15
May 15 2013 Attending: Matt, Ryan, Marina, Jenny, Sam, Carmen, Africa, Will, Len, Tommy, Bill, Jordan, Vicky, Rev. Phil, Naomi, Max, Pete
Introductions
Co-Facilitator: Matt Brief personal intros (< 20 sec per person)
What is one thing you like to share with others? Food, wine, ideas, files, internet, connections :D
Icebreaker (10 min)
Sudo Room Goals - next 6 months
More people! Mo' space! Mo' money!
Sustainable funding
More representation of Oakland
Finding cool neighbors
Being receptive to hobbyists
Community / education / diversity
Summer fundraiser, summer stuff generally (field trips, retreats!)
Biggifying
Access & membership services sorted
More cross-collaboration between the Bay Area hackerspaces
Share food / sudo mate if available.
Announcements
Co-Facilitator: Ryan (< 8 minutes)
Consent Agenda
(Let's use this time to briefly review and consent to items that need no more details or discussion) ====> We're trying this out!
May 25th: Showing of Judi Bari film in the entire space. Rusty would love help organizing it.
Fabulous Friday Films: If you have access to a sound system, please contact Vicky. Vicky can take full responsibility of the sound system and can pick up and drop it off, etc.
Bring ALL Dolby Surround Sound speakers to sudo room please
Contact Matt and Sam about existing sound system
Sundays @ 7pm - Cleaning of Natural Decay
Who is available to lead this week? ___________
Craigslist posting looking for friends: http://sfbay.craigslist.org/eby/off/3789289305.html
Use http://hackerspaces.crowdmap.com/ (ask Romy or Matt for admin access)
Tweet any space details @sudoroom
Email info@sudoroom.org
Other Announcements
This Sat TIL: Fix It Day! (yaaaaayyy!!!): https://sudoroom.org/wiki/Today_I_Learned#May_18_Fix-It_Day.21_.28PLUS_Linux_Install_Day.21.29
Sign up for TIL's (no one is scheduled after this week): https://sudoroom.org/wiki/Today_I_Learned
BIKE SMUT: This Friday, doors open 8:22, show starts 9:07. (Vicky, who will be a little late)
Signs will be put up advertising adultiness of the event
Vicky and Phil take full responsibility fr cleaning. (Vicky is anal-retentive and this will not be a problem)
GLOW WORMS: We need 2 more! Please contact Vicky via email/gchat if you would like to join in helping facilitate a safe space on Friday.
SECURITY/GREETERS: Would anyone like to volunteer in shifts to hang out and greet people as they enter? Anthony expressed interest. Anyone else?
VOLUNTEER MOVERS: Vicky needs a person or 2 persons to help move speakers onto a truck (6pmish), into the space and out of the space (end of show, midnightish). Any volunteers?
If you have any concerns/questions/comments/suggestions please contact Vicky via direct email (best way to reach her), not listserv.
Presentation: beautiful DIY cloth menstrual pad (Vicky)
Interested in more inter-hackerspaces collab? Join Open Hack Night every Monday at 7pm @LOL (1234 23rd Avenue, San Antonio (east Oakland)). LOL is a POC, Queer and Women-organized hackerspace. It is radically inclusive--EVERYONE is a desired member! Their organizers want us to do more stuff at each others' spaces. :] :] (Vicky)
Next BACH planning meeting: Fri May 24 @ 8pm at West Gate San Leandro, 1933 Davis St, San Leandro
BACH info: http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces
Sudo Bike
ACTION ITEMS
Co-Facilitatory: Marina (< 5 min)
Follow-up on previous items--keeping it brief, okay to table if necessary to next meeting:
New Business:
Africa and Carmen can sign up for east bay diybio with eastbaydiybio@googlegroups.com <go to there
Max is researching alternative ISPs and recommends LMI, will continue this discussion on the sudo-sys list.
Old Business:
[postponed until next week] WHO WANTS TO RUN AN ETHERNET CABLE to rock paper scissors collective? - Matt will help
Add Hacky Happer Hour to the calendar - Romy hosted Hacker Happy Hour
Oakland Nights Live - what to do?
[postponed until next week] Bill will talk with them about this regardless on Friday for "Capital and Crisis" putting on thinking caps
... and "theorizing"
[Sharing Sketch Tomorrow for Supper w/ Public School] Jenny - Set expectations for sudo events, make this available to internal & external
-Ensure doors are closed
-Trash and recycling
-Running the dishwasher
-Putting furniture back where it belongs
-Vacuum!
Jenny will discuss with Public School this Thurs.
https://docs.google.com/document/d/1fyHwH-O_tMEW3c01HvHbmAHDqj6aD2DSDmpdtM_DfKg/edit?usp=sharing
Postponed (not for discussion, only for reference):
[Postponed] Talk to Danny O'Brien, intro from JC to Jordan, invite him to come to a future sudo meeting to share insight!
Straight to the source--but out of the country :( Will be back later this month and Jordan will follow up then.
[Postponed until necessary] Eddan - Reference letter from George
[Postponed until necessary] Jenny sync with Troy on library - Not yet but they will
Set up date for label-printing organizing of stuff event - Jenny!1 -troy
still need to set a date
[Postponed until someone throws Romy a massive love bomb] Romy to lead diagram for Articles of Association amendment
Romy to work with Troy to turn the articles into a flow diagram. Diagrams and drawings of sudo room members being passed around.
[Postponed until ?] Add articles to github (gitorious!!!!!!!? - https://gitorious.org/+sudo-room) - Yardena is going to put these articles up
Fiscal Solvency
(20 min) Exchequer: Tommy && Co-facilitator: Sam
Third Wed - collect dues! (2nd & 3rd - collect dues, 4th - assess where we're at) pay your dues!
Review and consensus process:
Fiscal Solvency Spreadsheet - https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12ZUhDUmx2N3hUZldyejlXdFE#gid=7
Rent: $1500; Utilities: $220; Services: $50
Target membership contribution: $88 per member (based on approx. 30 people)
now we're collecting target of $60
some give more
sense of urgency: Still working on month-to-month
Financial Planning
Fund-raising efforts?
Leverage existing resources and infrastructure
E.g. events, fund-raisers
Recurring income
sustainable for a long time
Long-term sustainability and viability
e.g. meetups, institutional stability, etc.
Creating items at low-cost for considerable mark-up donation
T-shirts
other swag
Electronic kits
workshops?
Ethersheet Spreadsheet to track revenues? Automated form (Google Forms)?
https://sudoroom.org/wiki/page/Funding_Ideas
Food
Cottage Food Law
Shared Kitchens/Gardens
Sudo Mate - Max & Ray
Iced, carbonated, DELICIOUS mate soda beverage (exquisite, yum!)
Sudo Beer (Subiir) - Morten & Marc
Sudo Gravy (marinara sauce) - Ray - Last week's $40 went to Sudo Room rent. Sold all 4 pints (all that was left after dinner) Yay!
Sudo Lunch / Grab-n-go option - ? [DOES NOT YET EXIST]
suggestion by Marc
Rusty's "Savior Bars"!
Some exchange model that is advantageous for some reason
Eddie's "Dope" Popcorn
"Just do it"
Schwag
3D printed stuff
magnets - Jordan
bike mounting accessories (easy to print, can adapt to any device mounting!) -hol
jewelry
on-demand
other objects
other 3D printers
3d printed exoskeleton
DIY handheld 3D printer pen based on a hot glue gun Cheap as hell
"Captain crunch whistles" - Le Oficial Ray (Rey?)
Bike bevereage holders
T-shirts - Dan Finlay (already an action item)
Buttons (moar)
Dependent upon logo
LED cubes - hol??????????
Membership dues
sliding-scale, voluntary (current)
better advertisement
--> Scrounging for MOAR
Flyers, put things around the area, galleries, cafes, etc.
Could be extremely effective
Could do a bike-about
better price-]points (concrete options beyond general $60 discussion)
will be informed by member survey (already an action item)
Do we accept BITCOIN????????????
Automatic reminders
Repair Services
Fix-it clinic style (especially electronics, etc)?
Could also do custom bike stuff, bike repair!
Specifically could get $ from burners
Not necessarily easy while in our current, less-developed state
Donated equipment
Repair and sell, e.g. on Ebay - suggestion by Eddan
Re-use and sell or sell as services
Similar potential to http://spokeland.org/
DIY ISP ++
a la http://ranchwifi.com/
Laci Videmsky has offered to host a workshop on how to do this, like he and his business partner did with Ranch Wifi
Kits
electronics - (i won't be at the meeting tonight but if we come up with a few and order the components in bulk and package individually together, we can sell at events - Hol)
Home PCs for cheapz
Art kits
Writing kits
Kits of kits :D ^.^ ^.^
Kits of 3D printers that create other kits
Non-profit status
Tax-deductable Donations as a 501(c)3
Noisebridge and School Factory have offered to provide fiscal sponsorship
School Factory has a lot more experience than NB in fiscal sponsorship
Grants
Regular events
Raves
Speaker events - of particular relevance to our projects
Covers? No covers?
NOTES
Len - from a business standpoint there are two different funding mechanisms at play here
One is internal funding, the other is coming from external sources
You can also look at things as "products" or "not products" the technology may or may not be there.
Examine the who / what / where / when / why, and the time / effort involved -- you can cross most of it out
Jenny
Added speaker events section
In particular, UC Berkeley wifi groups are excited about sudo, would possibly be interested in speaking here
Tommy
We would want to do some of these things regardless of whether or not they brought in income
Sam
Art Murmur membership could provide us space to sell things. Bill
Eddie
Internet security, in NY times two days ago - information security as a service we could offer.
Amendments to the Articles of Association
Co-Facilitator: ?
Conflict Resolution
Co-Facilitator: ?
Additional Items
(per item) Co-Facilitator: Tommy
Space / New Space / The Search Continues (15 min)
Priorities / values
Historical / Previous requirements for any potential space are listed here: https://sudoroom.org/wiki/page/Sudo_room/open_a_space
Please note that those are from last year and is in need of updates--let's do that now!
Exterior security - safety of the surrounding area
Lease vs month-to-month rent (latter preferred)
Kitchen / communal kitchen
Street-facing
No regressions from the current space
Strategy
Use http://hackerspaces.crowdmap.com/ (ask Romy or Matt for admin access)
Tweet any space details @sudoroom
Email info@sudoroom.org
Craigslist posting looking for friends: http://sfbay.craigslist.org/eby/off/3789289305.html
New Logos - Ryan
Oakland Nights Live
Cleaning up after events
Max has volunteered to be liason between Public School and Oakland Nights Live
Action Items
Scribe: Jenny
Bill will set up automatic reminders
Sarah is willing to host a rave, perhaps weekly
FUNDING
Review existing funding options, re-categorize, organize - Len, Matt, Marina, Jordan, Romy, Jenny
Put your name next to specific projects that you are interested in
Max, Jordan and sudo-sys will brainstorm on alternative ISPs
Tommy will update fiscal solvency spreadsheet
Membership management system - Bill and Tommy
Meeting Brief for Announce List
Scribe: Make a succinct highlights message based on the meeting minutes
==Post-Meeting Teamups / Discussion== Co-Facilitators: YOU! & ?
Recap on IRC