Meeting Notes 2013-05-29

How to use this agenda draft: Please substitute items in [ ] with text for this particular meeting

May 29, 2013

New Action Items

• Follow up with Andrew on keypad access system (documentation, outreach to other tenants) (Marina)
  • Cubby with the keypad system is marked in sudo
• Matt remind Tommy to write rent check for George
• Matt will call LMI to get the lowdown
• [Postponed] Discussion of new spaces and active searching
• EVERYBODY: Let's gear up for First Friday and outreach to folks on the streets - music on Broadway, gimmicks on Telegraph, etc;

Attending

• Jordan, Bill, Matt, Sam, Len, Eddan, Marina, Jenny, Tom, Romy

Introductions

Let's get to know each other! Co-Facilitator: [List Co-Facilitator]

• Introduction to purpose and format of this meeting

Brief personal intros (< 20 sec per person)

• [Go-around topic]

Icebreaker (10 min)

• [Pair/small group discussion on a topic. Ex: What are some ways that you resolve conflicts?]

What would you do in a zombie apocalypse?

Announcements (Consent Agenda)

Use this section to briefly announce and consent to items that need no more details or discussion Co-Facilitator: [List Co-Facilitator] (< 8 minutes)

• This Sat 6/1 at 2PM: Today I Learned: The Simple Computer!
  • See upcoming TIL's and sign up for one at https://sudoroom.org/wiki/Today_I_Learned
• Sunday June 2 @ 7pm - Cleaning of Natural Decay
• Use http://hackerspaces.crowdmap.com/ (ask Matt for admin access)
  • Tweet any space details @sudoroom
  • Email info@sudoroom.org
• Interested in more inter-hackerspaces collab? Join Open Hack Night every Monday at 7pm @LOL (1234 23rd Avenue, San Antonio (east Oakland)). LOL is a POC, Queer and Women-organized hackerspace. It is radically inclusive--EVERYONE is a desired member! Their organizers want us to do more stuff at each others' spaces. :] :]
• Next BACH event: June 15th @ Noisebridge - time?
  • BACH info: http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces
• Sudo Bike - ask Matt about borrowing it for a set period of time, or for donations to "Sudo Bike"
• New internet: Goodbye Sonic, hello LMI!
• June 22/23: Workshop Weekend! Help organize or teach DIY/makery/hackery/sciencey/arty workshops. - JD and Gil
  • Great way to reach out to kids and families
• RADIO!!!!
  • sign up for a slot at https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0
  • contact marina for training, or test out the documentation: https://sudoroom.org/wiki/Sudo_Radio
  • next steps: production
• Next Writers meeting this Sunday at 4p! Screenwriters' meetup at 5p!
• ReWrite Oakland this weekend (June 1)
• Tom's bachelor party July 7th! We're invited! contact Tom @ fitzsnaggle@gmail.com - Live music, beer, dominos!
• Hayward Hackerspace! - HayHackers! - talk to Matt or Jenny

ACTION ITEMS

Use this section to review old tasks and propose new tasks/topics for discussion. Keep topics brief - if topics are large, they can spillover into later discussion, after-meeting small group discussion, listserv discussion, or next meeting discussion Co-Facilitator: [List Co-Facilitator] (< 30 mins)

Old Business

• HACK THE ROOM!!!!
  • Debrief
  • It was awesome!
  • Mobile public computer terminal! (Infobot)
  • Membership management system
    • Some codez https://github.com/substack/sudo-members
    • Billz codez

https://sudoroom.org/wiki/Hack_The_Room

• • Door Access
    • Andrew set up the keypad system and reached out to the Public School (if it doesn't work he will fix it tonight :-) try code 31337)
  • Radio room
  • Meeting format
  • Next steps?
    • What kind of information to publicly display?
    • Buzzer access to other tenants in the building
• Bitcoin payment mechanism implementation (Romy)
• Matt will follow up with Tommy re: getting a bank account

Additional items for Sunday hackathon: list of expectations to discuss with landlords, membership management service

• Funding ideas
  • Current list here: https://sudoroom.org/wiki/Funding_Ideas
  • People were reminded to add their names next to projects they were interested in, unclear how many did so.
  • Next steps?
• Membership & Access Discussion: who is a member? what are the benefits of membership? how is membership related to access?
  • Articles of Association on member benefits: https://sudoroom.org/wiki/Articles_of_Association#Section_2.3_Benefits
    • Made staggered wepay system, seeking feedback/improvements: https://www.wepay.com/donations/sudo-room
  • Summary of possible membership benefits structures: https://sudoroom.org/wiki/Membership_Benefits_Discussion
  • Straw poll on membership and access: https://docs.google.com/forms/d/1zCaEAVVjLwMrWcoPlGb09-G6bvaaiewi33FTz3OBptE/viewform
• New space discussion
  • Priorities / values
  • Historical / Previous requirements for any potential space are listed here: https://sudoroom.org/wiki/Sudo_room/open_a_space
    • Please note that those are from last year and is in need of updates--let's do that now!
    • Exterior security - safety of the surrounding area
    • Lease vs month-to-month rent (latter preferred)
    • Kitchen / communal kitchen
    • Street-facing
    • No regressions from the current space
• Strategy
  • Use http://hackerspaces.crowdmap.com/ (ask Romy or Matt for admin access)
  • Tweet any space details @sudoroom
  • Email info@sudoroom.org
• Renew Craigslist posting looking for friends? http://sfbay.craigslist.org/eby/off/3789289305.html
  • were there any responses to the first posting?
• Logos!

Postponed

items here are not for discussion, only for reference for later meetings so that we don't forget about them :)

• [Postponed] Talk to Danny O'Brien, intro from JC to Jordan, invite him to come to a future sudo meeting to share insight!
  • Straight to the source--but out of the country :( Will be back later this month and Jordan will follow up then.
• [Postponed until necessary] Eddan - Reference letter from George
• [Postponed until necessary] Jenny sync with Troy on library - Not yet but they will
• Set up date for label-printing organizing of stuff event - Jenny!1 -troy
  • still need to set a date
• [Postponed until someone throws Romy a massive love bomb] Romy to lead diagram for Articles of Association amendment
• Romy to work with Troy to turn the articles into a flow diagram. Diagrams and drawings of sudo room members being passed around.
• [Postponed until ?] Add articles to github (gitorious!!!!!!!? - https://gitorious.org/+sudo-room) - Yardena is going to put these articles up

Fiscal Solvency

In this section we review our current financial situation and budget, approve monthly budgets, and discuss any other finance-related issues. Exchequer: Tommy Co-Facilitator: [List Co-Facilitator] (20 mins)

• LAST MEETING OF THE MONTH: Pay your dues :)
• Review and consensus process:
  • Fiscal Solvency Spreadsheet - https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7
  • Rent: $1500; Utilities: $220; Services: $50
  • Target membership contribution: $88 per member (based on approx. 30 people)

Amendments to the Articles of Association

In this section we discuss and review any proposed amendments to the articles of association: https://sudoroom.org/wiki/Articles_of_Association Co-Facilitator: [List Co-Facilitator]

Conflict Resolution

In this section we address any conflicts that have gone through the conflict resolution process as described here: https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution Co-Facilitator: [List Co-Facilitator]

Spillover!

Add any discussion or other agenda item spillover to this section Co-Facilitator: [List Co-Facilitator]

• Internet Discussion
  • LMI - same gateway, copper etc just paying LMI instead of Sonic
• Landlord situation
  • What to do about request to have elevator locked at night?
    • Well, how do we get in?
  • Thank them for all their help and how awesome they are
  • We would love to be better tenants!
  • Update them on the state of the access system
  • Trash/recycling - we need a key for access to the trash
    • George doesn't want to give the key to people because he doesn't trust us to properly sort the trash.
    • We need to be able to access the trash or
  • Suggest requests be made in writing, a little more formalized, because there are often folks in the space he addresses who are new to the community.
  • Suggest a monthly in-person check-in instead!
  • Immediately write down what George requests and forward it along to him and sudo-discuss for confirmation.
• Continue discussion around membership benefits
  • Probationary period for new members, upon which 24/7 access is granted
  • Let's ship something soon, and its imperfection will enrage those willing to hack on it
• Publicity Pipeline - how do we have better outreach strategies both for sudo room and for sudo room events?
  • Gwibber
• Instructables
  • Add 10 instructables, receive free stuff (eg 3D printer)
• The future of the ex-chequer
• New exchequer (tasks):
  • Get on bank account
  • Follow up on deposits made
  • Presents budget during meetings
  • Coordinates with scribe to make budget available to all members [transparency]
  • Determine if per-member dues can be reduced
  • Forecasting longer-term budget
• Exchequer tasks that could easily be done do-acraticly:
  • Coordinate new ways of paying
  • Investigate alternative sources of income
  • Encourage donations
  • Infographics? Coordinate with Romy :D
• 501(c)3 status and fiscal sponsors:
  • Could for example Noisebridge open up a bank account for us?

Post-Meeting Small Group Meetups and Discussion

Co-Facilitators: YOU! & ?

• Mapping potential spaces: citizen science spaces, pop-up hackerspaces, etc;

Scribe: Convert notes to wiki page and email the list with a link to the notes page and a succinct list of highlights (including action items).