Difference between revisions of "Sudo room/Agenda template"

Sudo room/Agenda template (view source)

Revision as of 18:53, 26 May 2013

3,126 bytes added , 18:53, 26 May 2013

no edit summary

Mk30

92

edits

@@ Line 1: / Line 1: @@
 This is a template for Sudo Room meeting agendas. It's a useful framework to keep a basic structure together for Sudo Room related meetings. Like all things, nothing is universal or lasts forever, this is only built to be remixed, tweaked, and improved.
-==Agenda==
+=Template=
-* Introduction
-* Agenda-setting
+Check out the Meeting archives here: https://sudoroom.org/wiki/Meeting_Minutes
-** Review of Old Business
+''How to use this agenda draft:'' Please substitute items in [ ] with text for this particular meeting
-** Call for New Business
-* Old Business
+[DATE]
-** Report-backs
+Attending: [List Attendees]
-* New Business
-** Possibly some discussions
+==Introductions==
-* Re-cap concrete '''Action Items'''
+''Let's get to know each other!''
-* Conclusion, group hug
+Co-Facilitator: [List Co-Facilitator]
+* Introduction to purpose and format of this meeting
+Brief personal intros (< 20 sec per person)
+* [Go-around topic]
+Icebreaker (10 min)
+* [Pair/small group discussion on a topic. Ex: What are some ways that you resolve conflicts?]
+==Announcements (Consent Agenda)==
+''Use this section to briefly announce and consent to items that need no more details or discussion''
+Co-Facilitator: [List Co-Facilitator]
+(< 8 minutes)
+* May 25th: Showing of Judi Bari film in the entire space.
+=== ACTION ITEMS ===
+''Use this section to review old tasks and propose new tasks/topics for discussion. Keep topics brief - if topics are large, they can spillover into later discussion, after-meeting small group discussion, listserv discussion, or next meeting discussion''
+Co-Facilitator: [List Co-Facilitator]
+(< 30 mins)
+Old Business:
+* [EX: DONE: Eat cake.]
+* FUNDING ideas
+**Put your name next to specific projects that you are interested in
+**Membership management system - Bill and Tommy - POSTPONED TO HACKATHON sunday
+New Business:
+* Topics for discussion
+**
+* Action Items
+**
+Postponed:
+''items here are not for discussion, only for reference for later meetings so that we don't forget about them :)''
+* [Postponed until necessary] Eddan - Reference letter from George
+==Fiscal Solvency==
+''In this section we review our current financial situation and budget, approve monthly budgets, and discuss any other finance-related issues.''
+Exchequer: Tommy
+Co-Facilitator: [List Co-Facilitator]
+(20 mins)
+* Third Wed - collect dues! (2nd & 3rd - collect dues, 4th - assess where we're at) pay your dues!
+* Review and consensus process:
+** Fiscal Solvency Spreadsheet - https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7
+** Rent: $1500; Utilities: $220; Services: $50
+**Target membership contribution: $88 per member (based on approx. 30 people)
+* Financial Planning
+==Amendments to the Articles of Association==
+''In this section we discuss and review any proposed amendments to the articles of association: https://sudoroom.org/wiki/Articles_of_Association''
+Co-Facilitator: [List Co-Facilitator]
+==Conflict Resolution==
+''In this section we address any conflicts that have gone through the conflict resolution process as described here: https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution''
+Co-Facilitator: [List Co-Facilitator]
+==Spillover!==
+''Add any discussion or other agenda item spillover to this section''
+Co-Facilitator: [List Co-Facilitator]
+* Communication with landlord: how do we communicate with the landlord?
+* Membership & Access Discussion: who is a member? what are the benefits of membership? how is membership related to access?
+==Post-Meeting Small Group Meetups and Discussion==
+Co-Facilitators: YOU! & ?
+* Recap on IRC
+* meet after the meeting to move stuff downstairs
+Scribe: Convert notes to wiki page [HOW?] and email the list with a link to the notes page and a succinct list of highlights (including action items).