Meeting Notes 2013-04-24

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https://sudoroom.org/wiki/Meeting_Minutes http://pad.riseup.net/p/sudoroommeeting

April 17th 2013

==Introductions== Co-Facilitator: Matt 

   Intro to Sudo Room for all by all

   Icebreaker - Vision exercise by Matt

   Attendees:

   Patrick

   Vicky

   Ryan

   George

   Romy

   Phil (FreeGeek!)

   JC

   Tommy

   Edward

   Ari

   Tom

   Troy

   Ryan B

   Marina

   Max

   Matt

   Julio

   Len

   Bill

   Naomi

   Jehan

   Jenny

   Jordan

   Bernard

   Ryan

   Travia

   Andrew


5-Year Visions

  • Sudo room to own this building and possibly
  • Sustain our livelihoods through our projects and community
   maker business network? 

   and lockers
  • Overcoming divisions and bringing more folks into the space
  • Co-working/sharing environment
  • BACH and uniting the spaces!
  • Milestones: sustainability while dealing with inevitable turnover
  • Supporting livelihoods
  • Helping people cooperate
  • Increasing diversity and reaching out throughout Oakland
  • Making SR a gener

al hub (this building used to be a trolley stop!?)

  • Crystalline tree
  • Next-gen university / job creation space
  • Taps for sudomate
  • Always having people in the space
  • Epic 5-year anniversary party
  • Owning the building
  • Turning sudo room into an incubator
  • Next-gen public library
  • Transcending the limitations of 'space' - cultivating sudo culture
  • Ginger flower ice cream

==Announcements== Romy 

   NoBAWC ♥ 

   http://nobawc.org/ - ~40 worker co-ops

   Looking for a venue for an all-member meeting - Saturday, May 18 from 10-2

   Qualifications: Democratically run, economic aspect, can be a non-profit - invites sudo room to apply! 

   Gar Oppowitz(sp) - April 25 at St. John's on College Ave

   Chez Hacker Retreat at Chez Hack in Marin (April 19-21 https://sudoroom.org/ai1ec_event/hacker-retreat-at-chez-hack/?instance_id=56197 ) JC

   Dinner get-together Friday night, hacking Saturday, hiking/chilling Sunday

   Talk to Matt about biking, and Romy if you need a ride!

   Coordinate/RSVP here: https://sudoroom.org/wiki/page/Chez_Hack/Hacker_Retreat/4-19-2012

   sudo radio: now taking shows! the field is wide open. Current slot claiming mechanism: https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0

   Streaming from https://radio.sudoroom.org

   Talk to Marina or Naomi if you'd like to learn more about the setup

   Free(pile) Party (Vicky)

   Sunday at 6pm

   Comment on Vicky's wiki page: https://sudoroom.org/wiki/page/User:Bleeblahblue

   Movie Nights: https://sudoroom.org/wiki/page/Fabulous_Friday_Films


Reports

   Movie night (japanimae!!!!!!!!!!!!!!!!!!!):https://sudoroom.org/wiki/page/Fabulous_Friday_Films

   Membership survey (comprehensive)

   Set up date for label-printing organizing of stuff event - Jenny!1

   Friday the 26th?

   craig post to discuss about holding agar plates for testing phase therapy gonorrhea

   write a script for soliciting donations that can easily be read to people using the space for meetups, workshops etc; - Vicky and Matt

   infographics - Ryan?

   Brand Revision - more versatile logo

   To participate in the process, let's start an email thread

   Library

   Troy has been taking down titles and will be putting them on the wiki!

   Music 

   http://space.sudo/music - music daemon bill set up! add music to the server!

   https://sudoroom.org/wiki/music


==Fiscal Solvency== Co-facilitator: Vicky 

   Vision, goals, tasks, action items and action owners. 

   Sudo room is a community supported by its membership and donations

   Donation box near the sink for checks and cash

   Matt set up GitTip - weekly tip (individually up to $25) - https://www.gittip.com/sudoroom/

   We're currently exploring BalancedPayments - https://www.balancedpayments.com/

   First Wed - budget, 2nd & 3rd - collect dues, 4th - assess where we're at

   Pay your dues!

   Long-term vision: Integrated APIs and software, GitTip; funding initiatives (eg mate, stickers, magnets) to decrease cost of membership 

   GNUCash for transparent budgeting - FOSS accounting software @ http://www.gnucash.org/

   Review and consensus process:

   Fiscal Solvency Spreadsheet - https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12ZUhDUmx2N3hUZldyejlXdFE#gid=7

   Wishlist: non-money items on SudoRoom Wiki 

   https://sudoroom.org/wiki/page/Wishlist


==Amendments to the Articles of Association== Co-Facilitator: Marina 

   Link  

   Could we make this more interactive to keep people engaged? get out a big pad of paper and huddle around it, draw new elements by hand in a diagram? :) let me guess...this is romy

   Table to next meeting: Amendment process to be amended - Marina

   Discussion

   Too much time, let people who are invested work on it

   Make process clear from the beginning, would eliminate confusion and save time

   Having it at the end of the meeting is a good idea

   Articles should be minimal, do it first

   Jordan proposes more deletions than additions as future amendments


==Conflict Resolution== Co-Facilitator: Marina 

   New Diagram added - https://sudoroom.org/wiki/page/Articles_of_Association#Section_3.2_Conflict_Resolution

   Suggest: could we make this more interactive? get a big pad of paper and draw out the process by hand?


==Additional Items== Tommy 

   Strategies for upgrading sudo through sharing space (with BioHackers?)

   meetings last fri every month (BioHackrz).

   Joint capital raising venture?

   Take the Floor!

   Considerations for space controls?

   Research available locations in Oakland and East Bay - Round II

   Update or replace https://hackerspaces.crowdmap.com/

   Oakland Nights Live: regular monthly usage of the common space

   related: what to do when groups contact us looking for meeting space?

   Public School wants to establish shared scheduling system

   list of expectations for events hosted by sudoroom

   complaints about the pallets left behind, chalk written on sidewalk, flyers posted on door

   CRM - New Members

   Suggest blanket new member email, guiding them to a wiki page, tastefully showing a big WePay / gittip donation button, showing them the calendar, and asking them to sign up for the next "Today I learned" class?

   Privacy

   Re: email thread about this topic (anonymizing emails?)

   Add Tommy to Bank Account

   Tommy steps down as co-facilitator for this item to avoid conflict of interest.



==Discussion overflow== Co-Facilitator: Romy 

   Worker-owned cooperative structure / governance


==Action Items== Scribe: Jenny Follow-up: 

   Work with Tommy to improve Fiscal Solvency Sheets and our fiscal process during meetings - Marina and Romy

   Membership survey - matt will ask rusty

   Set up date for label-printing organizing of stuff event - Jenny!1 -troy

   write a script for soliciting donations that can easily be read to people using the space for meetups, workshops etc; max tommy

   Laptop - from Yardena, Max and Matt will install Linux on it

   Talk to Danny O'Brien, intro from JC to Jordan, invite him to come to a future sudo meeting to share insight!

   Jordan asks you to be mindful of cookery and possible fire hazards, also to try to cook and bring more food here always.

   Follow up with Rusty on the survey (Andrew and/or Bill)

New Items: 

   Add NoBAWC event to calendar

   Add Hacky Happer Hour to the calendar

   Jenny sync with Troy on library

   Vicky looking into syncing with Open Library

   Romy to lead diagram for Articles of Association amendment

   Facilitator at next meeting - icebreaker with light "idea" activity for working with articles better

   * I think this will be an ice-creator.

   Add articles to github (gitorious!!!!!!!?)

   Bill - follow up with public school about a shared scheduling system for the common space.

   Vicky & Marina - follow up with Public School about Oakland Nights Live.

   Eddan - Follow up with George about event and guest concerns :) 

   Ask for access to hose, cleanup materials, to cleanup after bigger events, etc

   Jenny - Set expectations for sudo events, make this available to outside and in


==Post-Meeting Teamups== Co-Facilitators: YOU! & ?

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