Meeting Notes 2013-04-24

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https://sudoroom.org/wiki/Meeting_Minutes http://pad.riseup.net/p/sudoroommeeting

April 17th 2013

==Introductions== Co-Facilitator: Matt

   Intro to Sudo Room for all by all
   Icebreaker - Vision exercise by Matt
   Attendees:
   Patrick
   Vicky
   Ryan
   George
   Romy
   Phil (FreeGeek!)
   JC
   Tommy
   Edward
   Ari
   Tom
   Troy
   Ryan B
   Marina
   Max
   Matt
   Julio
   Len
   Bill
   Naomi
   Jehan
   Jenny
   Jordan
   Bernard
   Ryan
   Travia
   Andrew


5-Year Visions

  • Sudo room to own this building and possibly
  • Sustain our livelihoods through our projects and community
   maker business network? 
   and lockers
  • Overcoming divisions and bringing more folks into the space
  • Co-working/sharing environment
  • BACH and uniting the spaces!
  • Milestones: sustainability while dealing with inevitable turnover
  • Supporting livelihoods
  • Helping people cooperate
  • Increasing diversity and reaching out throughout Oakland
  • Making SR a gener

al hub (this building used to be a trolley stop!?)

  • Crystalline tree
  • Next-gen university / job creation space
  • Taps for sudomate
  • Always having people in the space
  • Epic 5-year anniversary party
  • Owning the building
  • Turning sudo room into an incubator
  • Next-gen public library
  • Transcending the limitations of 'space' - cultivating sudo culture
  • Ginger flower ice cream

==Announcements== Romy

   NoBAWC ♥ 
   http://nobawc.org/ - ~40 worker co-ops
   Looking for a venue for an all-member meeting - Saturday, May 18 from 10-2
   Qualifications: Democratically run, economic aspect, can be a non-profit - invites sudo room to apply! 
   Gar Oppowitz(sp) - April 25 at St. John's on College Ave
   Chez Hacker Retreat at Chez Hack in Marin (April 19-21 https://sudoroom.org/ai1ec_event/hacker-retreat-at-chez-hack/?instance_id=56197 ) JC
   Dinner get-together Friday night, hacking Saturday, hiking/chilling Sunday
   Talk to Matt about biking, and Romy if you need a ride!
   Coordinate/RSVP here: https://sudoroom.org/wiki/page/Chez_Hack/Hacker_Retreat/4-19-2012
   sudo radio: now taking shows! the field is wide open. Current slot claiming mechanism: https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0
   Streaming from https://radio.sudoroom.org
   Talk to Marina or Naomi if you'd like to learn more about the setup
   Free(pile) Party (Vicky)
   Sunday at 6pm
   Comment on Vicky's wiki page: https://sudoroom.org/wiki/page/User:Bleeblahblue
   Movie Nights: https://sudoroom.org/wiki/page/Fabulous_Friday_Films


Reports

   Movie night (japanimae!!!!!!!!!!!!!!!!!!!):https://sudoroom.org/wiki/page/Fabulous_Friday_Films
   Membership survey (comprehensive)
   Set up date for label-printing organizing of stuff event - Jenny!1
   Friday the 26th?
   craig post to discuss about holding agar plates for testing phase therapy gonorrhea
   write a script for soliciting donations that can easily be read to people using the space for meetups, workshops etc; - Vicky and Matt
   infographics - Ryan?
   Brand Revision - more versatile logo
   To participate in the process, let's start an email thread
   Library
   Troy has been taking down titles and will be putting them on the wiki!
   Music 
   http://space.sudo/music - music daemon bill set up! add music to the server!
   https://sudoroom.org/wiki/music


==Fiscal Solvency== Co-facilitator: Vicky

   Vision, goals, tasks, action items and action owners. 
   Sudo room is a community supported by its membership and donations
   Donation box near the sink for checks and cash
   Matt set up GitTip - weekly tip (individually up to $25) - https://www.gittip.com/sudoroom/
   We're currently exploring BalancedPayments - https://www.balancedpayments.com/
   First Wed - budget, 2nd & 3rd - collect dues, 4th - assess where we're at
   Pay your dues!
   Long-term vision: Integrated APIs and software, GitTip; funding initiatives (eg mate, stickers, magnets) to decrease cost of membership 
   GNUCash for transparent budgeting - FOSS accounting software @ http://www.gnucash.org/
   Review and consensus process:
   Fiscal Solvency Spreadsheet - https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12ZUhDUmx2N3hUZldyejlXdFE#gid=7
   Wishlist: non-money items on SudoRoom Wiki 
   https://sudoroom.org/wiki/page/Wishlist


==Amendments to the Articles of Association== Co-Facilitator: Marina

   Link  
   Could we make this more interactive to keep people engaged? get out a big pad of paper and huddle around it, draw new elements by hand in a diagram? :) let me guess...this is romy
   Table to next meeting: Amendment process to be amended - Marina
   Discussion
   Too much time, let people who are invested work on it
   Make process clear from the beginning, would eliminate confusion and save time
   Having it at the end of the meeting is a good idea
   Articles should be minimal, do it first
   Jordan proposes more deletions than additions as future amendments


==Conflict Resolution== Co-Facilitator: Marina

   New Diagram added - https://sudoroom.org/wiki/page/Articles_of_Association#Section_3.2_Conflict_Resolution
   Suggest: could we make this more interactive? get a big pad of paper and draw out the process by hand?


==Additional Items== Tommy

   Strategies for upgrading sudo through sharing space (with BioHackers?)
   meetings last fri every month (BioHackrz).
   Joint capital raising venture?
   Take the Floor!
   Considerations for space controls?
   Research available locations in Oakland and East Bay - Round II
   Update or replace https://hackerspaces.crowdmap.com/
   Oakland Nights Live: regular monthly usage of the common space
   related: what to do when groups contact us looking for meeting space?
   Public School wants to establish shared scheduling system
   list of expectations for events hosted by sudoroom
   complaints about the pallets left behind, chalk written on sidewalk, flyers posted on door
   CRM - New Members
   Suggest blanket new member email, guiding them to a wiki page, tastefully showing a big WePay / gittip donation button, showing them the calendar, and asking them to sign up for the next "Today I learned" class?
   Privacy
   Re: email thread about this topic (anonymizing emails?)
   Add Tommy to Bank Account
   Tommy steps down as co-facilitator for this item to avoid conflict of interest.



==Discussion overflow== Co-Facilitator: Romy

   Worker-owned cooperative structure / governance


==Action Items== Scribe: Jenny Follow-up:

   Work with Tommy to improve Fiscal Solvency Sheets and our fiscal process during meetings - Marina and Romy
   Membership survey - matt will ask rusty
   Set up date for label-printing organizing of stuff event - Jenny!1 -troy
   write a script for soliciting donations that can easily be read to people using the space for meetups, workshops etc; max tommy
   Laptop - from Yardena, Max and Matt will install Linux on it
   Talk to Danny O'Brien, intro from JC to Jordan, invite him to come to a future sudo meeting to share insight!
   Jordan asks you to be mindful of cookery and possible fire hazards, also to try to cook and bring more food here always.
   Follow up with Rusty on the survey (Andrew and/or Bill)

New Items:

   Add NoBAWC event to calendar
   Add Hacky Happer Hour to the calendar
   Jenny sync with Troy on library
   Vicky looking into syncing with Open Library
   Romy to lead diagram for Articles of Association amendment
   Facilitator at next meeting - icebreaker with light "idea" activity for working with articles better
   * I think this will be an ice-creator.
   Add articles to github (gitorious!!!!!!!?)
   Bill - follow up with public school about a shared scheduling system for the common space.
   Vicky & Marina - follow up with Public School about Oakland Nights Live.
   Eddan - Follow up with George about event and guest concerns :) 
   Ask for access to hose, cleanup materials, to cleanup after bigger events, etc
   Jenny - Set expectations for sudo events, make this available to outside and in


==Post-Meeting Teamups== Co-Facilitators: YOU! & ?