Meeting Notes 2013-04-24
April 17th 2013
==Introductions== Co-Facilitator: Matt
Intro to Sudo Room for all by all
Icebreaker - Vision exercise by Matt
- Sudo room to own this building and possibly
- Sustain our livelihoods through our projects and community
maker business network?
- Overcoming divisions and bringing more folks into the space
- Co-working/sharing environment
- BACH and uniting the spaces!
- Milestones: sustainability while dealing with inevitable turnover
- Supporting livelihoods
- Helping people cooperate
- Increasing diversity and reaching out throughout Oakland
- Making SR a gener
al hub (this building used to be a trolley stop!?)
- Crystalline tree
- Next-gen university / job creation space
- Taps for sudomate
- Always having people in the space
- Epic 5-year anniversary party
- Owning the building
- Turning sudo room into an incubator
- Next-gen public library
- Transcending the limitations of 'space' - cultivating sudo culture
- Ginger flower ice cream
http://nobawc.org/ - ~40 worker co-ops
Looking for a venue for an all-member meeting - Saturday, May 18 from 10-2
Qualifications: Democratically run, economic aspect, can be a non-profit - invites sudo room to apply!
Gar Oppowitz(sp) - April 25 at St. John's on College Ave
Chez Hacker Retreat at Chez Hack in Marin (April 19-21 https://sudoroom.org/ai1ec_event/hacker-retreat-at-chez-hack/?instance_id=56197 ) JC
Dinner get-together Friday night, hacking Saturday, hiking/chilling Sunday
Talk to Matt about biking, and Romy if you need a ride!
Coordinate/RSVP here: https://sudoroom.org/wiki/page/Chez_Hack/Hacker_Retreat/4-19-2012
sudo radio: now taking shows! the field is wide open. Current slot claiming mechanism: https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0
Streaming from https://radio.sudoroom.org
Talk to Marina or Naomi if you'd like to learn more about the setup
Free(pile) Party (Vicky)
Sunday at 6pm
Comment on Vicky's wiki page: https://sudoroom.org/wiki/page/User:Bleeblahblue
Movie Nights: https://sudoroom.org/wiki/page/Fabulous_Friday_Films
Movie night (japanimae!!!!!!!!!!!!!!!!!!!):https://sudoroom.org/wiki/page/Fabulous_Friday_Films
Membership survey (comprehensive)
Set up date for label-printing organizing of stuff event - Jenny!1
Friday the 26th?
craig post to discuss about holding agar plates for testing phase therapy gonorrhea
write a script for soliciting donations that can easily be read to people using the space for meetups, workshops etc; - Vicky and Matt
infographics - Ryan?
Brand Revision - more versatile logo
To participate in the process, let's start an email thread
Troy has been taking down titles and will be putting them on the wiki!
http://space.sudo/music - music daemon bill set up! add music to the server!
==Fiscal Solvency== Co-facilitator: Vicky
Vision, goals, tasks, action items and action owners.
Sudo room is a community supported by its membership and donations
Donation box near the sink for checks and cash
Matt set up GitTip - weekly tip (individually up to $25) - https://www.gittip.com/sudoroom/
We're currently exploring BalancedPayments - https://www.balancedpayments.com/
First Wed - budget, 2nd & 3rd - collect dues, 4th - assess where we're at
Pay your dues!
Long-term vision: Integrated APIs and software, GitTip; funding initiatives (eg mate, stickers, magnets) to decrease cost of membership
GNUCash for transparent budgeting - FOSS accounting software @ http://www.gnucash.org/
Review and consensus process:
Fiscal Solvency Spreadsheet - https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12ZUhDUmx2N3hUZldyejlXdFE#gid=7
Wishlist: non-money items on SudoRoom Wiki
==Amendments to the Articles of Association== Co-Facilitator: Marina
Could we make this more interactive to keep people engaged? get out a big pad of paper and huddle around it, draw new elements by hand in a diagram? :) let me guess...this is romy
Table to next meeting: Amendment process to be amended - Marina
Too much time, let people who are invested work on it
Make process clear from the beginning, would eliminate confusion and save time
Having it at the end of the meeting is a good idea
Articles should be minimal, do it first
Jordan proposes more deletions than additions as future amendments
==Conflict Resolution== Co-Facilitator: Marina
New Diagram added - https://sudoroom.org/wiki/page/Articles_of_Association#Section_3.2_Conflict_Resolution
Suggest: could we make this more interactive? get a big pad of paper and draw out the process by hand?
==Additional Items== Tommy
Strategies for upgrading sudo through sharing space (with BioHackers?)
meetings last fri every month (BioHackrz).
Joint capital raising venture?
Take the Floor!
Considerations for space controls?
Research available locations in Oakland and East Bay - Round II
Update or replace https://hackerspaces.crowdmap.com/
Oakland Nights Live: regular monthly usage of the common space
related: what to do when groups contact us looking for meeting space?
Public School wants to establish shared scheduling system
list of expectations for events hosted by sudoroom
complaints about the pallets left behind, chalk written on sidewalk, flyers posted on door
CRM - New Members
Suggest blanket new member email, guiding them to a wiki page, tastefully showing a big WePay / gittip donation button, showing them the calendar, and asking them to sign up for the next "Today I learned" class?
Re: email thread about this topic (anonymizing emails?)
Add Tommy to Bank Account
Tommy steps down as co-facilitator for this item to avoid conflict of interest.
==Discussion overflow== Co-Facilitator: Romy
Worker-owned cooperative structure / governance
==Action Items== Scribe: Jenny Follow-up:
Work with Tommy to improve Fiscal Solvency Sheets and our fiscal process during meetings - Marina and Romy
Membership survey - matt will ask rusty
Set up date for label-printing organizing of stuff event - Jenny!1 -troy
write a script for soliciting donations that can easily be read to people using the space for meetups, workshops etc; max tommy
Laptop - from Yardena, Max and Matt will install Linux on it
Talk to Danny O'Brien, intro from JC to Jordan, invite him to come to a future sudo meeting to share insight!
Jordan asks you to be mindful of cookery and possible fire hazards, also to try to cook and bring more food here always.
Follow up with Rusty on the survey (Andrew and/or Bill)
Add NoBAWC event to calendar
Add Hacky Happer Hour to the calendar
Jenny sync with Troy on library
Vicky looking into syncing with Open Library
Romy to lead diagram for Articles of Association amendment
Facilitator at next meeting - icebreaker with light "idea" activity for working with articles better
* I think this will be an ice-creator.
Add articles to github (gitorious!!!!!!!?)
Bill - follow up with public school about a shared scheduling system for the common space.
Vicky & Marina - follow up with Public School about Oakland Nights Live.
Eddan - Follow up with George about event and guest concerns :)
Ask for access to hose, cleanup materials, to cleanup after bigger events, etc
Jenny - Set expectations for sudo events, make this available to outside and in
==Post-Meeting Teamups== Co-Facilitators: YOU! & ?