Meeting Notes 2013-07-17

July 17 2013

Attending

• Bill, Jordan, Max, Jenny, Marc, Rock, Timon(photos), Anthony R, Benji (stars),Antho (pipes), Tyler(no screen saver).
• Question favourite screen saver from history?

Introductions

• Brief personal intros (< 20 sec per person)
• Icebreaker

Announcements (Consent Agenda)

• Every Monday 7pm: LOL / Oakland Makerspace Open Hack Night (1234 23rd Avenue)
• Every Thurs. at 7PM: Oakland Wiki meetup! http://www.oaklandwiki.org
  • ALSO: Take the 2014 Mayor Key Issues Survey: https://docs.google.com/forms/d/1cGV6N9pmpmJmHiKS8VmQAGlwJQ4mioShXyyxmrD-Kas/viewform
• Every Thurs. at 8:30pm: Mesh Networking meetup: http://sudoroom.org/wiki/Mesh
• Next BACH Event: Third Saturdays, next is 7/20, 6pm at Hacker Dojo - http://ba.chgrp.org
  • Register here: http://bach-roundtable-4.eventbrite.com/
  • Talk to Jenny about carpooling!
• RADIO!!!! https://sudoroom.org/wiki/Sudo_Radio
  • sign-ups https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0
• Regular check-in between The Public School and Sudo Room - Thursday evening Supper Club potlucks starting at 6
• POSSE [Potluck Orientation Skill-share Swap-meet Event] this Friday - first in a monthly series, hosted by the Bay Area Community Exchange Timebank - https://sudoroom.org/ai1ec_event/bace-timebank-posse-party/?instance_id=66314
• Rusty and Andrew are having a Jurassic Park-themed housewarming party this Friday, party-o-clock (contact Andrew or Rusty for details)
• We now have a shared calendar for the common space! http://2141broadway.wordpress.com/calendar/
• Sudo Room Inventory / Cleanup weekend - take the poll to find the best date! http://www.doodle.com/e8vwvvs6e24wkwy4

Notes

• Tax Status and Organizational Structure
  • Bill spoke with Danny (NB) about 501c3 umbrella-ing and Jenny spoke with James (SchoolFactory)om
  • Non-profit benefits include matching donations (employees &
  • Getting an LLC is cheap and easy to do, ~700/year for taxes in California
  • Liz Henry is doing a lot of research on 501c3 status for the feminist hackerspace starting in SF
  • http://jeremychenlaw.com/what-is-a-california-benefit-corporation/

ACTION ITEMS

Old Action Items

• Add to the Sudo Room Neighborhood Outreach spreadsheet and take on a few to reach out to: https://docs.google.com/spreadsheet/ccc?key=0Ao_Q7DQvNFT-dEdhZUJaQ3dDY2plMjMxR3BNNmJuRlE#gid=0
• allow comments in tamale secrets file (jordan)

New Action Items

• 1. Research tax structures [1] 2. [...] 3. Profit!
• Shelf -

Postponed

• Add robots.txt for sudo room (open item for anyone to take on) MATT (out of town)
• [Postponed until necessary] Eddan - Reference letter from George
• Set up date for label-printing organizing of stuff event - Jenny!1 -troy
• git-ify & flow-diagram-ify our articles
• POSTPONED - Jenny to call bank to find out about online access
• Add calendar 2141broadway.wordpress.com to Infobot's screensaver [Max]
• Library - until RPS
• Catalog - Max
  • Move more books inside Sudoroom
• push Articles to Github
• Set up a Google Voice number that transcribes and forwards to an email address, which then forwards to a list of us (Tom)

Fiscal Solvency

In this section we review our current financial situation and budget, approve monthly budgets, and discuss any other finance-related issues. Exchequer: Marina Co-Facilitator:

• +300 to be deposited from the lockbox
• Marina received an email setup thing from the bank, but it didn't work. Bill never got one. *Marina will call the bank to GET SOME ANSWERS.

• Pay your dues :)
• Review and consensus process:
  • Fiscal Solvency Spreadsheet - https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7
  • Rent: $1500; Utilities: $220; Services: $50
  • Target membership contribution: $88 per member (based on approx. 30 people)

Post-Meeting Groups

• clean up electronic crap downstairs