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Difference between revisions of "Meeting Notes 2025-05-14"
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(Created page with "'''Sudo Room Non-Profit Organizing Meeting - 14 May 2025 7pm-9pm''' = Meeting Details = Jit.si Link? : https://meet.waag.org/turtlesturtlesturtles - nobody there, can't hear anything Next meeting: == Roles == * Facilitator/s: paige * Stacktaker: * Timekeeper: * Notetaker/s: Paige, Chrisantha == Attendees == * Chrisantha Perera * Ivan Silva * Leah * romy * Remote-Daniel (reading the pad, on ☎️ ) * Peter M * Paige * Kent Icebreaker question: _______ ? = Agenda...") |
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== Attendees == | == Attendees == | ||
* Chrisantha Perera | * Chrisantha Perera | ||
* | * Iwan | ||
* Leah | * Leah | ||
* romy | * romy | ||
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* Paige | * Paige | ||
* Kent | * Kent | ||
* Jake | |||
= Agenda = | = Agenda = | ||
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* Choose a date to start acting as the new nonprofit | * Choose a date to start acting as the new nonprofit | ||
* Ivan? - New member here. Lots of questions. Not sure if we have an anarchy vibe like noisebridge. For instance, as a nonprofit, difficulty in getting grants. In between time, could we get a fiscal sponsor | * Ivan? - New member here. Lots of questions. Not sure if we have an anarchy vibe like noisebridge. For instance, as a nonprofit, difficulty in getting grants. In between time, could we get a fiscal sponsor | ||
* Kent - radio museum has a board, treasurer, and executive director. | * Kent - radio museum has a board, treasurer, and executive director. I think it a good thing to have point people. I don't know if that's a hierarchy. Maybe get a board first of the core members of sudo room. | ||
* Paige - Someone who used to run meetings, Andy, had the idea of having different work groups, like fundraising, facilities, events, etc. The leads of those could be the board members. Would require a lot more people to get involved and want to organize themselves like that. Another idea I have is that the “designated individuals” (as described by our lease) could be the board. Then those people could be voted in. | * Paige - Someone who used to run meetings, Andy, had the idea of having different work groups, like fundraising, facilities, events, etc. The leads of those could be the board members. Would require a lot more people to get involved and want to organize themselves like that. Another idea I have is that the “designated individuals” (as described by our lease) could be the board. Then those people could be voted in. | ||
* Jake - Seems important to not have the board run the whole thing. designated individuals should be a whole separate thing from the board. Noisebridge has had a secretary, president, and treasurer, just as a requirement for the nonprofit. They were written in a way to make it controlled by members. Every member should be on the board | * Jake - Seems important to not have the board run the whole thing. designated individuals should be a whole separate thing from the board. Noisebridge has had a secretary, president, and treasurer, just as a requirement for the nonprofit. They were written in a way to make it controlled by members. Every member should be on the board | ||
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* Peter - I have the experience that the space is changing quickly. New members might be completely okay with a 3 person board who do everything | * Peter - I have the experience that the space is changing quickly. New members might be completely okay with a 3 person board who do everything | ||
* E - Paige had a good point, if we are interacting with outside institutions, they need some stability/single point of contact. instead of a mutating hydra | * E - Paige had a good point, if we are interacting with outside institutions, they need some stability/single point of contact. instead of a mutating hydra | ||
* | * Jake - they've never had that issue | ||
* | * Paige - yes we have, experienced when trying to fundraise during foreclosure time, and with insurance companies | ||
* Chrisantha - we need a face for the organization. | * Chrisantha - we need a face for the organization. | ||
== Access == | == Access == | ||
* Ivan - when can i be here? other hackerspaces i can come any | * Ivan - when can i be here? At other hackerspaces i can come any time | ||
* Paige - My hope is we can bargain to get 24/7 access (via side door) after they close off access to event spaces | * Paige - My hope is we can bargain to get 24/7 access (via side door) after they close off access to event spaces | ||
* Kent - could also have a 2 person rule for safety | * Kent - could also have a 2 person rule for safety | ||
* Kent - talked to Valerie about it, apparently a can of worms opened as they started renovations. So they have more construction work to do. | * Kent - talked to Valerie about it, apparently a can of worms opened as they started renovations. So they have more construction work to do. But the trash room is now all renovated. | ||
* Ivan - do you think we should have more access? Does 9a-9p makes sense? | |||
* Ivan - do you think we should have more access? 9a-9p makes sense? | |||
* E - spirit of hacking til exhaustion is still present during events | * E - spirit of hacking til exhaustion is still present during events | ||
* Chrisantha - we could make it so that the people who are designated individuals can drop on a digital board to show that other people can be here (after 9p). | * Chrisantha - we could make it so that the people who are designated individuals can drop on a digital board to show that other people can be here (after 9p). | ||
* E - at a well developed hackerspace in the netherlands, their access control is done with little tokens that they click in. Tied to their own distinct ids. Board tells you how many members are in the space. Can see that on the website. (C: What is the website?) | * E - at a well developed hackerspace in the netherlands, their access control is done with little tokens that they click in. Tied to their own distinct ids. Board tells you how many members are in the space. Can see that on the website. (C: What is the website?) | ||
* Remote-Daniel - nice, since omni has lots of places where folks can hide. It used to be problematic when folks refused to leave) | * Remote-Daniel - nice, since omni has lots of places where folks can hide. It used to be problematic when folks refused to leave) | ||
* Chrisantha - designated can be highlighted separately on that system | * Chrisantha - designated people can be highlighted separately on that system | ||
* Peter - I've been trying to solve this another way. When CALLI bought the building, there was a problem with people sleeping. So they put down strong rules. I think we are in this time where we are still dating, but we can build trust. If they are concerned about sleeping in the building, we could install something like sensors to sense if there was a warm body. We are sudo room so we should be able to give | * Peter - I've been trying to solve this another way. When CALLI bought the building, there was a problem with people sleeping. So they put down strong rules. I think we are in this time where we are still dating, but we can build trust. If they are concerned about sleeping in the building, we could install something like sensors to sense if there was a warm body. We are sudo room so we should be able to give them some solution | ||
* Leah - Kind of big brothery | * Leah - Kind of big brothery | ||
* Peter - I suggested an infrared system to track rodents, since one of Valerie's concerns is cleanliness. She said that would alleviate concerns. I know I'm triggering about surveillance state with that suggestion, but this problem is what got us in trouble in the first place. Sleeping is just not allowed in commercial places. Circuit Launch has rule about being awake at all times, but have 24/7 access. CALLI has to do that. But if that allows us to get it 24/7 access. I want spaces like Sudo Room to be the new definition of the night club. | * Peter - I suggested an infrared system to track rodents, since one of Valerie's concerns is cleanliness. She said that would alleviate concerns. I know I'm triggering about surveillance state with that suggestion, but this problem is what got us in trouble in the first place. Sleeping is just not allowed in commercial places. Circuit Launch has rule about being awake at all times, but have 24/7 access. CALLI has to do that. But if that allows us to get it 24/7 access. I want spaces like Sudo Room to be the new definition of the night club. | ||
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{| class="wikitable" | {| class="wikitable" | ||
|+ | |+ finances jan 2025 - may 14 | ||
|- | |- | ||
! month !! paypal donations !! sudohumans donations !! total donations/member fees !! rent and utilities | ! month !! paypal donations !! sudohumans donations !! total donations/member fees !! rent and utilities | ||
|- | |- | ||
| Jan || $814.69 || $ | | Jan || $814.69 || $1457.59 || $2272.28 || $2122.72 | ||
|- | |- | ||
| Feb || $1285.51 || $ | | Feb || $1285.51 || $1357.24 || $2642.74 || $2425.69 | ||
|- | |- | ||
| Mar || $374.31 || $1558.91 || $1933.22 || $2485.61 | | Mar || $374.31 || $1558.91 || $1933.22 || $2485.61 | ||
|- | |- | ||
| Apr || $277.67 || $ | | Apr || $277.67 || $1612.01 || $1889.68 || $2500.32 | ||
|- | |- | ||
| May (so far) || $176.71 || $ | | May (so far) || $176.71 || $715.55 || $892.26 || $2505.74 | ||
|} | |} | ||
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* E - notaflof is where I am idealistically, but I think a lot of people who can afford it are not paying. | * E - notaflof is where I am idealistically, but I think a lot of people who can afford it are not paying. | ||
* Kent - for another organization that collected dues, we would allocate part of the membership dues for low income. That was pretty structured. When I did sign up, figuring out how to become a member and start paying felt cumbersome. | * Kent - for another organization that collected dues, we would allocate part of the membership dues for low income. That was pretty structured. When I did sign up to be a member here, figuring out how to become a member and start paying felt cumbersome. At that other organization, we also would send reminders when people didn't pay, asked people to communicate with us. | ||
* Jake - we created a new system, got 90% there, but never completed it. If anyone wants to contribute. It's called membermatters. Similar to sudohumans but is used by a lot of different spaces and is actively maintained. It will alert if your card gets declined. Can also use it to assign a door card. I think it's written in Python. | * Jake - we created a new system, got 90% there, but never completed it. If anyone wants to contribute. It's called "membermatters". Similar to sudohumans but is used by a lot of different spaces and is actively maintained. It will alert if your card gets declined. Can also use it to assign a door card. I think it's written in Python. | ||
** Chrisantha and Paige willing to look into membermatters | ** Chrisantha and Paige willing to look into membermatters | ||
* Jake - a while ago, october, I went on stripe, the payment portal for sudohumans. Stripe saves card info and bills it. It has names and emails for everyone doing that. Difficult to login because I have to reach a former sudo room member for 2FA. Not been able to transfer the 2FA. Ubikey would be a possible way to get better 2FA (Jake) | * Jake - a while ago, october, I went on stripe, the payment portal for sudohumans. Stripe saves card info and bills it. It has names and emails for everyone doing that. Difficult to login because I have to reach a former sudo room member for 2FA. Not been able to transfer the 2FA. Ubikey would be a possible way to get better 2FA (Jake) | ||
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== What does Onboarding for new members look like? == | == What does Onboarding for new members look like? == | ||
* 9AM-9PM are the hours (aside from designated membs) | * 9AM-9PM are the hours (aside from designated membs) | ||
* Jake - we used to approve new members in a private membership meeting | * Jake - we need a process to get a hold of members better, and approve them more quickly. We used to approve new members in a private membership meeting | ||
* E - I am volunteering to make a census of who is a member and who is paying. | * E - I am volunteering to make a census of who is a member and who is paying. | ||
** Chrisantha would like to help. | ** Chrisantha would like to help. | ||
* Ivan - | * Ivan - I think there should be some sort of new member process and onboarding | ||
* E - we could build that up more. Used to be more that way. | * E - we could build that up more. Used to be more that way. | ||
* Jake - by getting more formal with membership, we can be formal about membership fees. | * Jake - by getting more formal with membership, we can be formal about membership fees. | ||
* Chrisantha | * Chrisantha - how do new members get access to contact forums such as wiki, there is a mastodon run by Romy? | ||
* Jake - I do think we should talk about member applicants one at a time. I think you shouldn't endorse someone unless you know them. I think we should go through the list of those who applied for membership, and see if we should endorse or anti-endorse them. Process I have been following is that people need 3 endorsements, no blocks, and filled out the questionnaire | |||
* Jake - | * Kent - A problem I have with the current system, is that when the application comes to the sudo-members email list, I have no clue who the person applying is | ||
* Kent - problem with | * Ivan -At Noisebridge, the person has to show up in person at a onboarding meeting. | ||
* Ivan - | * jake - once the applied member is endorsed, still need to: | ||
* jake - once endorsed, still need to: | |||
** respond to them | ** respond to them | ||
** ask if they are paying | ** ask if they are paying | ||
** set up the card | ** set up the card key access to get into the building | ||
* jake - i am okay still doing this, but not if I'm the only one | * jake - i am okay still doing this work, but not if I'm the only one | ||
* paige - would be nice to have onboarding after that - i.e. here's an email with the hours, and a link to the wiki, and the code of conduct | * paige - would be nice to have onboarding after that - i.e. here's an email with the hours, and a link to the wiki, and the code of conduct | ||
* leah - yea, basic information right off the bat to share. | * leah - yea, basic information right off the bat to share. | ||