Difference between revisions of "Meeting Notes 2025-12-28"

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Meeting Notes 2025-12-28 (view source)

Revision as of 18:31, 28 December 2025

36 bytes removed ,  Sunday at 18:31
→‎= Meeting notes for MM discussion: fixing bulleted list
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* Jake: I come at this with a lot of history with hackerspaces. We're not a makerspace where we buy membership that pays for workers that takes care of the space for you. When someone becomes a member, I hope they understand this is a collaborative effort that requires them to do stuff in order to keep this thing going. It feels like the work-trade membership would be suggesting that we turn Sudo Room into an employer by saying we turn some comrades into "employees" rather than co-creating the space. I think if we become their boss/"manager" then that destroys the relationship. If someone wants to be a member and others want them to be a member then they should maybe pay for their membership
* Jake: I come at this with a lot of history with hackerspaces. We're not a makerspace where we buy membership that pays for workers that takes care of the space for you. When someone becomes a member, I hope they understand this is a collaborative effort that requires them to do stuff in order to keep this thing going. It feels like the work-trade membership would be suggesting that we turn Sudo Room into an employer by saying we turn some comrades into "employees" rather than co-creating the space. I think if we become their boss/"manager" then that destroys the relationship. If someone wants to be a member and others want them to be a member then they should maybe pay for their membership
* Michael: considering our current financial situation in which we cannot currently pay our rent from membership dues alone, having a work-trade agreement is out of discussion. 
* Michael: considering our current financial situation in which we cannot currently pay our rent from membership dues alone, having a work-trade agreement is out of discussion. 
* Ivan: the reason we added it was the webpage said no one is turned away from lack of funds. So we were trying to figure out how the membership form still remains open and friendly to everyone. 
* Ivan: the reason we added it was the webpage said no one is turned away from lack of funds. So we were trying to figure out how the membership form still remains open and friendly to everyone. It doesn't seem like work-trade membership was what was meant, and I'm fine taking that out. 
It doesn't seem like work-trade membership was what was meant, and I'm fine taking that out. 
* Michael: we are short on money and volunteer hours. Work-trade would be going between two things we're short on. If the problem fo money is a problem for anyone, then we can have an idea of finding an exissting sudo room member to "sponsor" their membership. What about a "community bounty" to reward people contributing to sudo room? 
* Michael: we are short on money and volunteer hours. Work-trade would be going between two things we're short on. If the problem fo money is a problem for anyone, then we can have an idea of finding an exissting sudo room member to "sponsor" their membership. What about a "community bounty" to reward people contributing to sudo room? 
* Paige: CCL does classes. If you generate money, you get a cut of it. We're not really in a place to give funds to people because we don't make rent. 
* Paige: CCL does classes. If you generate money, you get a cut of it. We're not really in a place to give funds to people because we don't make rent. 
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* Peter: If we contact 10 a day, we could get through that list. We shouldn't wait for MM to be done before contacting people.
* Peter: If we contact 10 a day, we could get through that list. We shouldn't wait for MM to be done before contacting people.
* Jake: the only problem is we're not sure if MM works, Judy tried changing her membership tier to $20 and it gave her an error. 
* Jake: the only problem is we're not sure if MM works, Judy tried changing her membership tier to $20 and it gave her an error. 
* Ivan: MM is pretty close to being ready. If we all do QA in the next 2 weeks it will be ready. One problem: if we all create new accounts now, we're listed as inactive and someone with admin power in MM has to go in and change you to active. it's basically ready, we need QA to touch up those things and we want it to be a frictionless experience.   
* Ivan: MM is pretty close to being ready. If we all do QA in the next 2 weeks it will be ready. One problem: if we all create new accounts now, we're listed as inactive and someone with admin power in MM has to go in and change you to active. it's basically ready, we need QA to touch up those things and we want it to be a frictionless experience.   
* Peter: we can start contacting people and say "try mm" then a few days later "did you try mm, did it work?" 
* Peter: we can start contacting people and say "try mm" then a few days later "did you try mm, did it work?" 
* Phae: let's set a date. within a month, everybody here should be signed up and paying with MM. After another month, unhook sudo humans. Chicken and egg problem, let's do both approaches to get everything ready. 
* Phae: let's set a date. within a month, everybody here should be signed up and paying with MM. After another month, unhook sudo humans. Chicken and egg problem, let's do both approaches to get everything ready. 
* Peter: let's say people miss December and January, that's revenue we've lost forever
* Peter: let's say people miss December and January, that's revenue we've lost forever
* Jake: can we make a Signal group right now to work on Member Matters? 
* Jake: can we make a Signal group right now to work on Member Matters? 
* Michael: existing sudo humans members, what are the steps to move them to MM? 
* Michael: existing sudo humans members, what are the steps to move them to MM? 
* Jake: it's on Stripe. they don't have to do anything.
* Jake: it's on Stripe. they don't have to do anything.
* Mick: I'm happy to help with this. I second that a Signal thread would be a good idea. Do we have a document written somewhere with order of operations, with contact info for each person, and assign us to reach out to certain groups of people, and then we'd be responsible for reaching out and getting a response from everybody on that list? 
* Mick: I'm happy to help with this. I second that a Signal thread would be a good idea. Do we have a document written somewhere with order of operations, with contact info for each person, and assign us to reach out to certain groups of people, and then we'd be responsible for reaching out and getting a response from everybody on that list? 
* Michael: how much should membership cost?
* Michael: how much should membership cost?
* Mick: is it possible to have a sliding scale with suggestion? e.g. electronic tips and gofundme have suggested donation but you can change it if you want to. I think we should suggest people donate $20/mo but there's a lot of value to keeping membership open to people who can't do that. 
* Mick: is it possible to have a sliding scale with suggestion? e.g. electronic tips and gofundme have suggested donation but you can change it if you want to. I think we should suggest people donate $20/mo but there's a lot of value to keeping membership open to people who can't do that. 
* Ivan: i didn't see a way to do that but maybe there's a way. That's why i had to enter the 16 options
* Ivan: i didn't see a way to do that but maybe there's a way. That's why i had to enter the 16 options
* Jake: you have to create tiers (aka "products") on stripe in order to get stripe and mm to work together the way that we want it. The products are "$10/mo" or "$20/mo" etc. No, we don't have ability to allow members to adjust the number themselves. 
* Jake: you have to create tiers (aka "products") on stripe in order to get stripe and mm to work together the way that we want it. The products are "$10/mo" or "$20/mo" etc. No, we don't have ability to allow members to adjust the number themselves. 
* Mick: I am a project manager
* Mick: I am a project manager
* Jake: can you make us do this? 
* Jake: can you make us do this? 
* Mick: yeah we need a spreadsheet and a workflow.
* Mick: yeah we need a spreadsheet and a workflow.
* Jake: Ivan, is there anything you need from this meeting before you can do whatever else is on your list? 
* Jake: Ivan, is there anything you need from this meeting before you can do whatever else is on your list? 
* ivan: everyone here, go through the account creation process and write down what's broken. Mick, create a spreadsheet to see where everything needs to be completed. One thing I can do right away is take the "work-trade" tier out. Log in and see that the tiers look janky, and someone go in and fix the CSS. The tiers range from $10 to $500. 
* ivan: everyone here, go through the account creation process and write down what's broken. Mick, create a spreadsheet to see where everything needs to be completed. One thing I can do right away is take the "work-trade" tier out. Log in and see that the tiers look janky, and someone go in and fix the CSS. The tiers range from $10 to $500. 
* Phae: just turn it into a dropdown
* Phae: just turn it into a dropdown
* Jake: we shouldn't let legacy html prevent us from showing the tiers 
* Jake: we shouldn't let legacy html prevent us from showing the tiers   
* Michael: question for this meeting: should we remove the $10 tier? One reason to remove it could be "if we have surplus money then we can have a fund to sponsor those who can't afford
* Michael: question for this meeting: should we remove the $10 tier? One reason to remove it could be "if we have surplus money then we can have a fund to sponsor those who can't afford
* Elaine is creating the Signal thread right now 
* Elaine is creating the Signal thread right now 
* Judy: what are the tiers? There are some duplicate tiers. Move this to the Signal thread.
* Judy: what are the tiers? There are some duplicate tiers. Move this to the Signal thread.
* Mick: do we have financial analysis? Michael: Paige's google spreadsheet. 
* Mick: do we have financial analysis? Michael: Paige's google spreadsheet. 
* Mick: so the monthly expenses are currently rent, and in the future, insurance and fiscal sponsorship? Yes.
* Mick: so the monthly expenses are currently rent, and in the future, insurance and fiscal sponsorship? Yes.
* Mick: how many paying members do we have right now? 
* Mick: how many paying members do we have right now? 
* Ivan: 115 paying members.
* Ivan: 115 paying members.
* Michael: avg donation is $27 on sudo humans. 40 people pay on other things.
* Michael: avg donation is $27 on sudo humans. 40 people pay on other things.
* Peter: it's the 28th. when's the rent due? 
* Peter: it's the 28th. when's the rent due? 
* Paige: it's due the 25th. We paid it. There is a 5-day grace period. 
* Paige: it's due the 25th. We paid it. There is a 5-day grace period. 
* Peter: what are the consequences of being in default? 
* Peter: what are the consequences of being in default? 
* Paige: they could evict us, but other groups have been late before. 
* Paige: they could evict us, but other groups have been late before. 
* Paige: we have it in our lease that it will be raised by the greater of 2% OR 1% + the CPI, so starting next month, we will probably have a raise in rent of around 3%. 
* Paige: we have it in our lease that it will be raised by the greater of 2% OR 1% + the CPI, so starting next month, we will probably have a raise in rent of around 3%. 
* Michael: let's not tie dues to CPI, because that would be confusing for everyone.  
* Michael: let's not tie dues to CPI, because that would be confusing for everyone.  
 


== 3.Communication mediums ==
== 3.Communication mediums ==
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