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Articles of Association

4,113 bytes added, 19:48, 27 March 2013
Conflict Steward + clarifications + minor churn -- OFFICIAL EDIT!
Please feel free to propose alterations to the Articles of Association by creating a new child page, such as was done with [[Articles of Association/Draft]]!
 
==Article 0. Name==
===Section 2.0 Definition===
'''sudo room''' is a deliberative collective, meaning there is horizontal democratic control and participatory management of the organization, which is composed of all individual members. However, the group actively strives to substantially incorporate interested community participants and beneficiaries who are non-members. Members agree to decisions made by '''sudo room''' as well the terms of these Articles of Association and all future ammendmentsamendments.
By using spaces or services operated by '''sudo room''', community participants and beneficiaries are obligated to respect all decisions by '''sudo room''' as well as the terms of these articles Articles of association Association and all future amendments.
===Section 2.1 Qualifications for Membership===
===Section 2.2 Sudo Functionaries===
As a collective, functionary positions are voluntary roles taken on by willing members and intended to change regularly. No person may hold more than one position simultaneously, unless permitted by '''sudo room'''. Any member of sudoroom may perform any of the functions of any of the Functionaries, but the Functionaries are expected to perform their duties regularly and must perform them if no one else can or will. Any Functionaries can voluntarily cede the role to another member any time, and is replaced if another member is voted into the function by a simple majority vote.The positions and respective duties are listed below: 
* Facilitator
** Facilitate meetings by maintaining Maintains the agenda and ensuring for meetings, ensures topics are dealt with, and recognizes speakers in a fair and inclusive way.** Can be replaced at any time by some other member through friendly resignation or a simple majority vote. This Ensures that all group business is a non-confrontational aspect handled and all group decisions are made in the way described in these Articles of the role Association, by bearing them in mind and referring to help facilitation proceed as fluidly as possiblethem whenever needed
* Scribe
** Takes notes during meetings, and collaborates with others to include their notes in final meeting minutes.** Posts notes publicly after each meeting.** Can be replaced at any time by some other member through friendly resignation or a simple majority vote. This is a non-confrontational aspect of the role to help note-taking proceed as fluidly as possible.
* Exchequer
** Presents the budget during meetings, as articulated in the budget process below.
** Coordinates with Scribe to ensure budget-related information is accurate and available to all members.** Co-facilitates (with respect to the Facilitator) the budget process below. *Conflict Steward* Can be replaced at any time by some other member through friendly resignation or * Facilitates the conflict resolution process according to the Articles of Association, but not necessarily a simple majority votemoderator. This is ** Stewards selection of a nonmoderator and schedules meetings among conflicting parties and moderator.** Documents meetings and communications relevant to the conflict resolution process.** Promotes good-confrontational aspect faith participation in the process by conflicting parties on a basis of mutual respect and growth towards better relationships and a stronger community.** If conflict resolution goes before the role whole group, co-facilitates with Facilitator, and handles points of information about conflict resolution with reference to help budget-reporting proceed as fluidly the documentation.** Does not act as possibleConflict Steward in conflicts involving self.
===Section 2.3 Benefits===
** Items are up to the discretion of '''sudo room''' to determine through its budgeting and decision-making processes.
* A ''safe space,'' which is defined as:
** "A place where anyone can relax and be fully self-expressed, without fear of being made to feel uncomfortable, unwelcome, or unsafe on account of biological sex, race/ethnicity, sexual orientation, gender identity or expression, cultural background, age, or physical or mental ability; a place where the rules guard each person's self-respect and dignity and strongly encourage everyone to respect others." [https://en.wikipedia.org/wiki/Safe-space on — Advocates for Youth via Wikipedia].
==Article 3. Decision-Making==
====Sub-Section 3.0.1 Agenda====
Agendas will be initiated with a default structure left open to addition until the beginning of the next meeting. Additions to the agenda during the meeting require a simple majority to be added, otherwise they are tabled to until the next meeting.
Agenda structure:
# Fiscal Solvency (Budget)
#* '''Decision Procedure:''' Automatically approve the budget formed using the procedure outlined below. All amendments to the automatic budget must be made using a consensus process.
# Enforcement / Conflict Resolution
#* '''Decision Procedure:''' ''Fair Process'' described below.
# Proposals for Amendment
#* Official '''sudo room''' endorsements of other events, activities, groups, or actions.
===Section 3.4 Enforcement2 Conflict Resolution=======Sub-Section 3.42.0 Process====The resolution of disputes and disagreements within '''sudo room''' is encouraged through informal process and the spirit of a collaborative environment. There is a process, however, by which issues that are not resolved informally and that arise within the scope of these articles of association, should be considered:# The party who seeks resolution finds someone to act as '''Conflict resolution is attempted through Steward''' in the facilitation of matter, and works with this '''Conflict Steward''' to find a consenting, neutral, mutually agreed-upon '''Mediator'''.## The '''Mediator''' is an impartial and uninvolved third-partywho consents to assist, and with whom all conflicting parties consent to work toward a solution.## The issue '''Conflict Steward''' organizes meetings for conflict resolution and maintains records of all meetings and relevant communications among the conflicting parties.## The '''Conflict Steward''', '''Mediator''', and the conflicting parties arrange to meet to work out a resolution to which all conflicting parties consent.# If at least one conflicting party does not consent to meet, or if at least one conflicting party is added unavailable to meet in a reasonable time, all relevant circumstances considered, or if the official '''sudo roomConflict Steward''' and '''Mediator''' wiki agree after at least one meeting that further meetings would not be likely to lead to be resolution, the issue is brought before the group in the following way:## The issue is added to the agenda of the next official meetingscheduled at least one week in the future, and documentation is gathered by the '''Conflict Steward''' and made available to the group at least one week beforehand (on wiki), and notice is broadcast to the group (on mailing list), but information that would compromise anyone's privacy or dignity is not made public. In the description of the issue, save any issues the form of remedy sought by the plaintiff(s) is included. Both the '''Conflict Steward''' and '''Mediator''' must give their approval of the factual content of the documentation before it is posted. Both the '''Conflict Steward''' and '''Mediator''' must expressly affirm that the form of remedy sought by the plaintiff(s) is consistent with significant privacy concerns'''sudo room's''' [[Articles of Association#Values | values]]. The request for remedy must include an implementation plan approved by the '''Conflict Steward''' and the '''Mediator''' if it is not obvious how to implement it.# At the beginning of # During each meeting's agenda item on Enforcement and Conflict Resolution, all unresolved issues on the wiki will be categorized into one are brought up for discussion followed by a vote.### First, the '''Conflict Steward''' presents all relevant documentation about the issue.### Then, a category of several types. They will be categorized using severity is established by '''consensus''' and reflecting according to '''sudo room''''s above [[Articles of Association#Values | values]] and the facts of the case. The category determines the voting threshold for sustaining a sanction against any party to the conflict. The categories are (in order of decreasing severity):## Membership ## Conflict calling for membership suspension or termination.####* '''Decision Procedure:''' 2/3 vote## Safe space.##* '''Decision Procedure:''' 2/3 voteConflict where only material compensation is sought.## Purely fiscal.##* '''Decision Procedure:''' 1/2 vote## Default## All other conflicts.####* '''Decision Procedure:''' Consensus## Positive feedback.##* '''Decision Procedure:''' Auto-approval# The Then, the opportunity to represent their perspective is granted to each relevant personconflicting party and to the '''Mediator''', and general discussion may be held about the issueif any member wishes.# A decision is made by The '''Conflict Steward''' co-facilitates with the '''sudo roomFacilitator''' in order to answer questions specific to the conflict and provides information about the history of the conflict by referring to the documentation.### Then, a brief period of deliberation of definite time is held, during which members are free to resolve consider the issue as best as possibleor discuss it directly with others.### Then, according members may propose alternative remedies to the values constituting these articles of associationconflict, along with any appropriate implementation plans.### Finally, a vote is held on the plaintiff(s)' proposed remedy, and then alternative remedies are voted upon in the order they were proposed, but only if at least one member indicates that the remedy under consideration is still relevant. After all remedies have been considered in this way, the matter is considered resolved. The '''Conflict Steward''' then ensures all relevant parties understand the remedy or remedies that passed and any corresponding implementation plans.### Any conflicting party unsatisfied with the decision may place an appeal on the agenda in the same way that conflicts are placed on the agenda, except that a majority of the group must vote to accept the appeal during a meeting, and the process begins anew. The appeal must propose an alternative remedy and refer to [[File:https://sudoroomArticles of Association#Values | values]] that were not served by the original decision.org/wiki/File:SudoRoom### If at the end of any step in the process more than an hour has passed during the current meeting in considering the conflict, any member may request that a majority vote be held on whether to table the conflict until the next meeting.png]]
====Sub-Section 3.42.1 FairnessPrinciples and Values Specific to Conflicts====Due In the pursuit of fairness, due process in the resolution of conflicts must include: # the right Presumption of innocence.# Right to an appeal and a fair tribunalprocess.# Respect for the presumption of innocence and the respect for privacy; anddignity of all members.# proportionality Proportional and effective remedies.## [https://en.wikipedia.org/wiki/Restorative_justice Restorative] remedies are strongly preferred over [https://en.wikipedia.org/wiki/Retributive_justice retributive] remedies.
===Section 3.5 3 Corporate and Tax Status===
The diversity of organizational structures shall be preserved, in order to maintain the opportunity for the most effective means of instituting incentives for creativity and innovation.
===Section 3.6 4 Fiscal Solvency===
[https://docs.google.com/spreadsheet/ccc?key=0At_6qzhQZBX8dHU0bWZaNkxpSkcyeG5WMVRwMVQ4aWc#gid=4 FYI, here are the fiscal solvency sheets ya'll]
====Sub-Section 3.64.0 Assets====
* '''sudo room''' assets are managed through member benefits above and the budgeting process below.
====Sub-Section 3.64.1 Budgeting====
'''sudo room''' employs a transparent, and collaborative budgeting process that attempts to reflect the shared values of all members as articulated by the group's purpose. The budget is located (insert link here). It is managed through the following procedure each month:
** Operations fund (for necessary, small operational expenditures)
====Sub-Section 3.64.2 Income====
'''sudo room''' accrues income through several sources, including events, crowd-funding initiatives, and membership dues.
====Sub-Section 3.64.3 Dues====
The recommended monthly dues for members is calculated as follows:
* dues = average over all members of ( 1 month's overhead + a % of any defecit in each standing fund + a risk premium (min. 5% of all other dues components)
** For instance, early on, overhead could be (rent + utilities + services), in which case dues = (500 + 100 + 20 + (10 + 5 + 0 + 10) + 64) / 23 = $30.83 per member
====Sub-Section 3.64.4 Expenditures====
* Internal Projects
** Infrastructure, maintenance and improvements.
* External Projects
** Not funded this way. Use alternative methods, such as through discounts or crowd-funding opportunities offered as Benefits above.
====Sub-Section 3.64.5 Surplus====
'''sudo room''' strives to maintain a zero-sum budget, in which there is no surplus.
* Definition: surplus = income - expenditures - standing funds
===Section 4.1 Process===
The process to amend these articles of association entailsAmendments shall be made by:# Announcing the proposed amendment, postedby posting:
#* On the official '''sudo room''' wiki.
#* On the '''sudo room''' ''discussion'' email list
#* On any '''sudo room''' email list.
# Adding an agenda item to an official meeting's agenda.
#* The agenda item includes time to review the feedback, recieve receive in-person feedback, and discuss.
#*'''Decision procedure:''' Consensus
===Section 4.2 Dissolution / Termination of Association===
Dissolution must be proposed in the same manner as all other amendments to these articles. For clarity, the decision procedure will use '''consensus'''.
==See also==
The [[Sudo_room/Compact|Compact]] was the ratifying document for the Articles of Association. It has been retained for historical purposes.

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