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Difference between revisions of "Sudo room/Agenda template"
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This is a template for Sudo Room meeting agendas. It's a useful framework to keep a basic structure together for Sudo Room related meetings. Like all things, nothing is universal or lasts forever, this is only built to be remixed, tweaked, and improved. | This is a template for Sudo Room meeting agendas. It's a useful framework to keep a basic structure together for Sudo Room related meetings. Like all things, nothing is universal or lasts forever, this is only built to be remixed, tweaked, and improved. | ||
'''''How to use this agenda draft:'' | '''''How to use this agenda draft:'' Copy the version that displays the formatting to https://pad.riseup.net/p/sudoroommeeting. During the meeting, substitute items in [ ] with text for this particular meeting''' | ||
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<pre> | |||
Check out the Meeting archives here: https://sudoroom.org/wiki/Meeting_Minutes | |||
[DATE] | |||
Attending: [List Attendees] | |||
==Introductions== | |||
''Let's get to know each other!'' | |||
Co-Facilitator: [List Co-Facilitator] | |||
* Introduction to purpose and format of this meeting | |||
Brief personal intros (< 20 sec per person) | |||
* [Go-around topic] | |||
Icebreaker (10 min) | |||
* [Pair/small group discussion on a topic. Ex: What are some ways that you resolve conflicts?] | |||
==Announcements (Consent Agenda)== | |||
''Use this section to briefly announce and consent to items that need no more details or discussion'' | |||
Co-Facilitator: [List Co-Facilitator] | |||
(< 8 minutes) | |||
* May 25th: Showing of Judi Bari film in the entire space. | |||
==Action Items== | |||
''Use this section to review old tasks and propose new tasks/topics for discussion. Keep topics brief - if topics are large, they can spillover into later discussion, after-meeting small group discussion, listserv discussion, or next meeting discussion'' | |||
Co-Facilitator: [List Co-Facilitator] | |||
(< 30 mins) | |||
Old Business: | |||
* [EX: DONE: Eat cake.] | |||
* FUNDING ideas | |||
**Put your name next to specific projects that you are interested in | |||
**Membership management system - Bill and Tommy - POSTPONED TO HACKATHON sunday | |||
New Business: | |||
* Topics for discussion | |||
** | |||
* Action Items | |||
** | |||
Postponed: | |||
''items here are not for discussion, only for reference for later meetings so that we don't forget about them :)'' | |||
* [Postponed until necessary] Eddan - Reference letter from George | |||
==Fiscal Solvency== | |||
''In this section we review our current financial situation and budget, approve monthly budgets, and discuss any other finance-related issues.'' | |||
Exchequer: Tommy | |||
Co-Facilitator: [List Co-Facilitator] | |||
(20 mins) | |||
* Third Wed - collect dues! (2nd & 3rd - collect dues, 4th - assess where we're at) pay your dues! | |||
* Review and consensus process: | |||
** Fiscal Solvency Spreadsheet - https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2N3hUZldyejlXdFE#gid=7 | |||
** Rent: $1500; Utilities: $220; Services: $50 | |||
**Target membership contribution: $88 per member (based on approx. 30 people) | |||
* Financial Planning | |||
==Amendments to the Articles of Association== | |||
''In this section we discuss and review any proposed amendments to the articles of association: https://sudoroom.org/wiki/Articles_of_Association'' | |||
Co-Facilitator: [List Co-Facilitator] | |||
==Conflict Resolution== | |||
''In this section we address any conflicts that have gone through the conflict resolution process as described here: https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution'' | |||
Co-Facilitator: [List Co-Facilitator] | |||
==Spillover!== | |||
''Add any discussion or other agenda item spillover to this section'' | |||
Co-Facilitator: [List Co-Facilitator] | |||
* Communication with landlord: how do we communicate with the landlord? | |||
* Membership & Access Discussion: who is a member? what are the benefits of membership? how is membership related to access? | |||
==Post-Meeting Small Group Meetups and Discussion== | |||
Co-Facilitators: YOU! & ? | |||
* Recap on IRC | |||
* meet after the meeting to move stuff downstairs | |||
Scribe: Convert notes to wiki page [HOW?] and email the list with a link to the notes page and a succinct list of highlights (including action items). | |||
</pre> | |||
---- | |||
'''''This is what the agenda will look like once you copy it back to the wiki:''''' | |||
Check out the Meeting archives here: https://sudoroom.org/wiki/Meeting_Minutes | Check out the Meeting archives here: https://sudoroom.org/wiki/Meeting_Minutes | ||
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== | ==Action Items== | ||
''Use this section to review old tasks and propose new tasks/topics for discussion. Keep topics brief - if topics are large, they can spillover into later discussion, after-meeting small group discussion, listserv discussion, or next meeting discussion'' | ''Use this section to review old tasks and propose new tasks/topics for discussion. Keep topics brief - if topics are large, they can spillover into later discussion, after-meeting small group discussion, listserv discussion, or next meeting discussion'' | ||