Mesh/Accounting/28 August 2018

Sudo Mesh Accounting WG Meeting #5 - 08/28/2018

Agenda

• Intros & Intention-setting
• Overview of income, expenses & assets as well as current/draft policies
• Discussion: Buying (a) ladder(s)
• Action Items

Attendees

• jenny
• benny
• ben e.
• mai

Overview Current Moneypaths & Policies

• Sudo Mesh Projected Budget: https://docs.google.com/spreadsheets/d/1QJetruKfHrO5bpaLDk_smXYpLSvGlzytda_6koMjlCc/edit#gid=0
• Budget/Fundraising
• Sudo Mesh Fiscal Policies & Procedures (DRAFT): https://docs.google.com/document/d/1PeFoJUe4X3ww4mFKUMvbC4A-Yc_6sh5qbYdEgTdJpYQ/edit#
• Internal Logistics & Bureaucracy Trello Board: https://trello.com/b/LzVQlW3X/internal-logistics-bureaucracy-brainstorms

Discussion: Buying (a) ladder(s)

• Grant's suggestion - https://www.homedepot.com/p/Cosco-16-ft-Reach-Telescopic-Aluminum-Pinch-Free-Extension-Ladder-with-300-lb-Load-Capacity-Type-IA-Duty-Rating-20313T1ASE/303335494?MERCH=REC-_-PIPHorizontal2_rr-_-303496400-_-303335494-_-N - highly portable, ~$200
• Omni needs a taller ladder (last one was stolen) - Jenny will talk with Robb about best options and potential shared use with Sudo Mesh
• ben - I'm in favor of any ladder purchases, up to (somewhat arbitrarily) 4 ladders
• benny - me too
• jenny buys stuff for now because we don't have cards yet
• mai is in favor of buying up to 2 ladders
• mai submits ladder purchace request via our incredible web form peoplesopen.net/buystuff

Discussion: Travel and Conference Reg Fees Reimbursements

• jenny: Maybe we can have some limit for domestic travel vs. international travel for conference (eg up to $200, up to $500)
  • this summer for instance - dweb summit registration fees, ournetworks travel
• mai: Ideally we'd approve it before the event. What if anyone who wants to be reimbursed for something puts in a request into peoplesopen.net/buystuff?
• Proposal to present at the general meeting tonight —
  • For expenses spent on attending conferences to represent Sudo Mesh, they must request beforehand to get approval
  • Anyone who wants to be reimbursed for their discounted DWeb summit reg fees is approved
  • Anyone who traveled to represent Sudo Mesh at conferences during Summer 2018 can request a stipend/reimbursement of up to $200 for domestic trips and $500 for international trips while still subject to approval from Accounting WG and submission of receipts

Reviewing accounting wg procedure

• From June 5th proposal https://sudoroom.org/wiki/Mesh/5_June_2018:
  • Up to $500 each Accounting WG member can spend on the card without approval, with their discretion. Above $500, you need pre-approval from Accounting WG, above $2000 we need approval from 5 signatures/email consent from board members
  • Ben: need to go through this procedure for the air fibers
  • Jenny: both are under 2k actually
  • Benny: nice
• Benny updated https://sudoroom.org/wiki/Mesh/Accounting

Action Items

• Discuss with Robb about best options for a taller 20+ ft ladder and potential shared use with Sudo Mesh - jenny
• Follow up on Beneficial account - jenny
• Follow up on insurance quote - contingent on updating budget & business plan

Last Meeting Notes

https://sudoroom.org/wiki/Mesh/Accounting/12_June_2018

End of Meeting

• please archive these meeting notes by copying the entire pad contents onto the sudomesh wiki
• then please erase the contents of this pad
• then please cut & paste a blank template from here: https://sudoroom.org/mediawiki/index.php?title=Mesh/Accounting/Template&action=edit
• previous meeting notes are archived here: https://sudoroom.org/wiki/Mesh/Accounting

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