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Difference between revisions of "Meeting Notes 2025-12-28"
Meeting Notes 2025-12-28 (view source)
Revision as of 17:27, 29 December 2025
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* How much is our income, and where is it coming from? | * How much is our income, and where is it coming from? | ||
** Income is solely from membership dues, 115 members, generate ~$1700/mo | |||
** 2025 sudo finance(in progress) https://docs.google.com/spreadsheets/d/1wACIGBvBytdvL2eqh5MlLRCg1fpzSaA7SrQIw88OVZg/edit?usp=sharing | |||
** Jake: sometimes I sell things from here. Sometimes people hand me cash. Sometimes I look in the donation bucket. | |||
** Paige: for example, last month I did a spiel about needing to fundraise, and someone handed me $400 cash. | |||
* How many accounts do we have, and who has access to them? | * How many accounts do we have, and who has access to them? | ||
** Now we have a single bank account, which is Provident Credit Union. Paige and Jake have access to it. | |||
** People whose names are on the bank account who can write checks are the 3 officers: Paige is President, William (moved away) is Secretary, and Ajay is Treasurer | |||
** Paypal: Paige, Marc Juul, Jake | |||
** We used to store money in Paypal, because we used to share a bank account. Now that we don't share the bank account with others, Paige has set up automatic transfers from Paypal to the bank account | |||
* Can we diversify income sources? Grants? Cisco possibility? Selling things? | * Can we diversify income sources? Grants? Cisco possibility? Selling things? | ||
** Cisco has work volunteer program. Cisco will donate to nonprofits that their employees volunteer with. | |||
** To access Cisco's grant money, we would first have to register Sudo at, https://causes.benevity.org/causes/840-994999638 - Paige can register us for this | |||
** Peter: there exist several "vetting" sites for nonprofits that entities want us to be registered with before they donate money to us. | |||
** Peter: someone is volunteering at the Temescal fixit clinic and Cisco is contributing $10/hr, so if she volunteers for 2 hrs a month, it'd be $20/month? Wants to see how it works. | |||
** The idea is maybe someone who comes to volunteer on Tuesdays would want to contribute their work's donation. | |||
* eBay has a nonprofit option, sell items to benefit Sudo: https://www.ebayforcharity.org/get-involved/selling-for-a-charity/ | * eBay has a nonprofit option, sell items to benefit Sudo: https://www.ebayforcharity.org/get-involved/selling-for-a-charity/ | ||
* Michael: EBS internet for members | * Michael: EBS internet for members | ||
** There are programs that provide affordable internet to educational and non-profit institutions | |||
** [https://mobilecitizen.org/service/affordable-wireless-internet/ $120/yr 5G with unlimited data]. Ask members to contribute $30-$60/mo in exchange for this member benefit? | |||
** example: Calyx Foundation has an "internet membership", we can copy what they are doing. | |||
*** https://calyxinstitute.org/membership/internet | |||
** Judy et. al: this needs to be further discussed (7 members voting yes is the quorum) | |||
** Michael: This is new, will send out email to clarify the details and for the community to decide | |||
* Next month, see how much money we bring in through normal contributions. Can we get to our rent of $2500? | * Next month, see how much money we bring in through normal contributions. Can we get to our rent of $2500? | ||
** $2500 rent, but at some point we'll have to get our own insurance (we're riding off of Omni's insurance) | |||
* Paige: help me with insurance. You can get it cheap, but I wanna make sure we're covered well. | * Paige: help me with insurance. You can get it cheap, but I wanna make sure we're covered well. | ||
* Mick: How is Sudo Room registered as an entity? Paige: nonprofit, 501c3. Mick: what kind of insurance are we gonna need? Paige: we're required by our landlord to have general liability insurance, that's it. There's a million and two million aggregate thing, but it's pretty standard. Mick volunteers to help Paige look at insurance | * Mick: How is Sudo Room registered as an entity? Paige: nonprofit, 501c3. Mick: what kind of insurance are we gonna need? Paige: we're required by our landlord to have general liability insurance, that's it. There's a million and two million aggregate thing, but it's pretty standard. Mick volunteers to help Paige look at insurance | ||
* Jake Proposal: Increase our minimum membership contribution to $20. | * Jake Proposal: Increase our minimum membership contribution to $20. | ||
== 2.MemberMatters upgrade == | == 2.MemberMatters upgrade == | ||
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* Jake: this contribution can look like "ssh into the server and make it use a docker from disk" to "log in to MM and take notes on 'this was confusing' or 'this didn't work'" because that's where we're stuck right now. Leah has written up a list of people who have their credit cards expired. But the hold up is that we don't know whether to ask them to login to sudohumans or to create a membermatters account. | * Jake: this contribution can look like "ssh into the server and make it use a docker from disk" to "log in to MM and take notes on 'this was confusing' or 'this didn't work'" because that's where we're stuck right now. Leah has written up a list of people who have their credit cards expired. But the hold up is that we don't know whether to ask them to login to sudohumans or to create a membermatters account. | ||
* Ivan: I've been working with Anca on the front end of MM. When you first create an account, what is the path for a new member? We've worked on membership levels. We were able to add "work-trade membership," "monthly membership," and "annual memberships." But there were 16 tiers of monthly membership and the CSS makes them all look combined. That's a technical problem, but it's connected to the question of "should we have 16 tiers??" or "should we have people enter their own amount?" or "do we even want to offer work-trade membership?" or "how does annual payment work?" | * Ivan: I've been working with Anca on the front end of MM. When you first create an account, what is the path for a new member? We've worked on membership levels. We were able to add "work-trade membership," "monthly membership," and "annual memberships." But there were 16 tiers of monthly membership and the CSS makes them all look combined. That's a technical problem, but it's connected to the question of "should we have 16 tiers??" or "should we have people enter their own amount?" or "do we even want to offer work-trade membership?" or "how does annual payment work?" | ||
* Michael: what | * Michael: what do people think about work-trade? | ||
* Jake: I come at this with a lot of history with hackerspaces. We're not a makerspace where we buy membership that pays for workers that takes care of the space for you. When someone becomes a member, I hope they understand this is a collaborative effort that requires them to do stuff in order to keep this thing going. It feels like the work-trade membership would be suggesting that we turn Sudo Room into an employer by saying we turn some comrades into "employees" rather than co-creating the space. I think if we become their boss/"manager" then that destroys the relationship. If someone wants to be a member and others want them to be a member then they should maybe pay for their membership | * Jake: I come at this with a lot of history with hackerspaces. We're not a makerspace where we buy membership that pays for workers that takes care of the space for you. When someone becomes a member, I hope they understand this is a collaborative effort that requires them to do stuff in order to keep this thing going. It feels like the work-trade membership would be suggesting that we turn Sudo Room into an employer by saying we turn some comrades into "employees" rather than co-creating the space. I think if we become their boss/"manager" then that destroys the relationship. If someone wants to be a member and others want them to be a member then they should maybe pay for their membership | ||
* Michael: considering our current financial situation in which we cannot currently pay our rent from membership dues alone, having a work-trade agreement is out of discussion. | * Michael: considering our current financial situation in which we cannot currently pay our rent from membership dues alone, having a work-trade agreement is out of discussion. | ||
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* Paige: they could evict us, but other groups have been late before. | * Paige: they could evict us, but other groups have been late before. | ||
* Paige: we have it in our lease that it will be raised by the greater of 2% OR 1% + the CPI, so starting next month, we will probably have a raise in rent of around 3%. | * Paige: we have it in our lease that it will be raised by the greater of 2% OR 1% + the CPI, so starting next month, we will probably have a raise in rent of around 3%. | ||
* Michael: let's not tie dues to CPI, because that would be confusing for everyone. | * Michael: We probably need to increase membership dues in the future due to rising rent. but let's not tie dues to CPI, because that would be confusing for everyone. | ||
== 3.Communication mediums == | == 3.Communication mediums == | ||
* discourse forum? (judy). Discourse is completely different than discord. It's something you host yourself, and is a forum | * discourse forum? (judy). Discourse is completely different than discord. It's something you host yourself, and is a forum | ||
** Michael: a forum is too similar to email list, so we should choose one or the other. It's not a good idea to have two mediums that do the same thing. General saying for hackerspace, you want a wiki, a listserv, and an IRC/realtime chat. A Discoure forum would fall in the middle as a discussion medium. | |||
** Judy: Discourse is open source forum software that I like a lot, but I won't set one up if everyone is like "nooooo Judy no one wants to sign up for a new account, don't do it" | |||
** Michael: there is a possibilty MM could be single sign-on | |||
** Jake: we have very little buy-in on the email list and the Discord, but we have more on the Discord and I'd like to see that grow. If we were an open source software project group and everyone was at a high level of technical willingness and ability, then moving to Discourse woul make sense, but it's just practical that we have a wide spread of willingness and expeirence, and Discord is a sweet spot of "easy to use" | |||
** Michael: it's not only about opensource, but Discourse is a forum which is a different medium people might find better for quality discussion | |||
** Jake: we have a forum in Discord! | |||
** Michael: I'm not in the Discord lol | |||
** Martin: do we know MM has a forum that we could use? | |||
** Michael: i think a better way is use MM as single sign on for Discourse login | |||
** Michael: Judy I think you should do it. Just let us know from technial aspect what kind of stuff do we need. Servers, domain names, any of that. | |||
** Peter: if we do this, can we have an overarching guide to communication mechanisms of Sudo Room? We have sooooo many. I'm of two minds on this. On one hand, it's good to reach people On the other hand, I can't track everything! Judy: me too | |||
** Michael: I have a write-up on community communciation methods that I can fix up and send to the mailing list. | |||
** Judy: yes Michael do that. | |||
** Peter: what problem does this solve? | |||
** Judy: I worry that Discord the company will delete their free tier, like Slack did. I would want to stop using Discord entirely and use Discourse instead, beause Discourse includes realtime chat!!!!!!! | |||
** Elaine: it's already happening! I can't change my name on different servers anymore, that's now a paid feature!!!! | |||
** Mick: Tamarack, for example, has multiple Signal threads. One is just for announcements that only admins can post to. The other is backroom organizing chat where most of the activity happens. There are ways you can organize community communications. | |||
** Peter: it's consistent with Sudo Room's mission that we need to be reclaiming the internet. I'm thinking for Michael and Judy there's an experimental group and part of it is promoting it where whatever is happening there is so cool that everyone wants to join it. | |||
** Michael: we should have ONE of each of these categories | |||
*** Slow: Document store: wiki (which we have) | |||
*** Medium: Forum but only one forum (and if we had Discourse, then we would NOT have email list, in Michael's estimation) | |||
*** Fast: Realtime communication. This one actually can be fragmented like on Signal, Discord, whatever because there are many groupchats for different purposes | |||
* Creating a matrix space and bridge it with our discord (Michael) | * Creating a matrix space and bridge it with our discord (Michael) | ||
** Matrix is open source and federated | |||
** I tested the bridging using the service below, seem to work well | |||
** https://t2bot.io | |||
** https://github.com/matrix-org/matrix-appservice-discord | |||
== 4.Recurring member meeting in the future? == | == 4.Recurring member meeting in the future? == | ||
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== 7.Review New Members == | == 7.Review New Members == | ||
Ivan's Report: | |||
* There are 22 live applications right now. | |||
** We have 2 applicants paying but don't have enough endorsements | |||
*** Ivan will send them emails to say "hey come meet people and get them to endorse you" | |||
** We have 3 that have everything but have not signed up to pay | |||
*** Ivan will send them reminder emails | |||
** We have one applicant that is ready to be a member, vote? | |||
*** Ivan will send the member welcome email | |||
* Update process: | * Update process: | ||
** https://sudoroom.org/wiki/Membership | |||
** https://sudoroom.org/membership | |||
** https://sudoroom.org/wiki/Membership/Brainstorm | |||
= Todo items = | = Todo items = | ||