Difference between revisions of "Meeting Notes 2013-06-19"

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Meeting Notes 2013-06-19 (view source)

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Cleaned up meeting minutes
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(Cleaned up meeting minutes)
 
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Check out the Meeting archives here: https://sudoroom.org/wiki/Meeting_Minutes
=Attending=
''How to use this agenda draft:'' Please substitute items in [ ] with text for this particular meeting
* Len, Jenny, Max, Jordan, Bill, Ray, Timon, Marina, Jamie, Alex, Morten, Troy, Sarah, Sam
June 19 2013
 
Attending: [List Attendees]
Len, Jenny, Max, Jordan, Bill, Ray, Timon, Marina, Jamie, Alex, Morten, Troy, Sarah, Sam
==Introductions==
==Introductions==
''Let's get to know each other!''
''Let's get to know each other!''
Co-Facilitator: [List Co-Facilitator]
* Introduction to purpose and format of this meeting
* Introduction to purpose and format of this meeting
Brief personal intros (< 20 sec per person)
Brief personal intros (< 20 sec per person)
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Icebreaker (10 min)
Icebreaker (10 min)
* [Pair/small group discussion on a topic.]
* [Pair/small group discussion on a topic.]
==Announcements (Consent Agenda)==
==Announcements (Consent Agenda)==
''Use this section to briefly announce and consent to items that need no more details or discussion''
''Use this section to briefly announce and consent to items that need no more details or discussion''
Co-Facilitator: [List Co-Facilitator]
*This Sat/Sun: Workshop Weekend! workshopweekend.net
(< 8 minutes)
**Patrick - clay. Marina and Hilary - computer in a box.
 
**They still need volunteers! Volunteers get to attend workshops for free.
    This Sat/Sun: Workshop Weekend! workshopweekend.net
*Cryptoparty debrief
 
**30-35 people!
    Patrick - clay. Marina and Hilary - computer in a box.
**lots of stuff installed!
 
**good teacher to learner ratio.
    They still need volunteers! Volunteers get to attend workshops for free.
**two sections: email security (pgp keys) and mobile security (apps to secure phone messages etc.). also presentations about tor and anonymity vs encryption.
 
**what was the advertising strategy?
    Cryptoparty debrief
***DM on twitter to OO and they retweeted
 
***physical flyers all around
    30-35 people!
**for future events:
 
***more advanced planning would bring more people
    lots of stuff installed!
***better pitch asking for donations for sudo
 
*Sudo Kids: Any interest in coordinating further on Tues. nights?
    good teacher to learner ratio.
*Sudo-POSSE Party in cooperation with BACE Timebank.  3rd Fridays avalable? , first one in July.
 
**(Potluck Orientation Skillshare Swapmeet Event)- Lets invite public school, democracy project, oakland-wiki,... for a Meta Networking Event?
    two sections: email security (pgp keys) and mobile security (apps to secure phone messages etc.). also presentations about tor and anonymity vs encryption.
*Sunday June 9 @ 7pm - Cleaning of Natural Decay  
 
*Use  http://hackerspaces.crowdmap.com/ (ask Matt for admin access)  
    what was the advertising strategy?
**Tweet any space details @sudoroom  
 
**Email info@sudoroom.org  
    DM on twitter to OO and they retweeted
*Interested  in more inter-hackerspaces collab? Join Open Hack  Night every Monday  at 7pm @LOL (1234 23rd Avenue, San Antonio (east  Oakland)).  LOL is a  POC, Queer and Women-organized hackerspace. It is  radically    inclusive--EVERYONE is a desired member! Their organizers  want us to  do  more stuff at each others' spaces. :] :]   
 
*BACH event debrief: June 15th @ Noisebridge
    physical flyers all around
**BACH info: http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces
 
*Sudo Bike - ask Matt about borrowing it for a set period of time, or for donations to "Sudo Bike"  
    for future events:
*Every Thurs. at 7PM: Oakland Wiki meetup! http://www.oaklandwiki.org
 
**Editathon at MLK Cafe
    more advanced planning would bring more people
*RADIO!!!!  
 
**sign up for a slot at https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0
    better pitch asking for donations for sudo
**contact marina for training, or test out the documentation: https://sudoroom.org/wiki/Sudo_Radio
 
*Counter Culture Labs (formerly known as East Bay BioHackers) - planning  meeting last Friday, updates?
    Sudo Kids: Any interest in coordinating further on Tues. nights?
 
    Sudo-POSSE Party in cooperation with BACE Timebank.  3rd Fridays avalable? , first one in July.
 
  (Potluck Orientation Skillshare Swapmeet Event)- Lets invite public school, democracy project, oakland-wiki,... for a Meta Networking Event?
 
    Sunday June 9 @ 7pm - Cleaning of Natural Decay  
 
    Use  http://hackerspaces.crowdmap.com/ (ask Matt for admin access)  
 
    Tweet any space details @sudoroom  
 
    Email info@sudoroom.org  
 
    Interested  in more inter-hackerspaces collab? Join Open Hack  Night every Monday  at 7pm @LOL (1234 23rd Avenue, San Antonio (east  Oakland)).  LOL is a  POC, Queer and Women-organized hackerspace. It is  radically    inclusive--EVERYONE is a desired member! Their organizers  want us to  do  more stuff at each others' spaces. :] :]   
 
    BACH event debrief: June 15th @ Noisebridge
 
    BACH info: http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces
 
    Sudo Bike - ask Matt about borrowing it for a set period of time, or for donations to "Sudo Bike"  
 
    Every Thurs. at 7PM: Oakland Wiki meetup! http://www.oaklandwiki.org
 
    Editathon at MLK Cafe
 
    RADIO!!!!  
 
    sign up for a slot at https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1ZYejFhUmRoWXc#gid=0
 
    contact marina for training, or test out the documentation: https://sudoroom.org/wiki/Sudo_Radio
 
    Counter Culture Labs (formerly known as East Bay BioHackers) - planning  meeting last Friday, updates?


=== ACTION ITEMS ===
== ACTION ITEMS ==
''Use  this section to review old tasks and propose new tasks. Keep topics  brief - if topics are large, they can spillover into later discussion,  after-meeting small group discussion, listserv discussion, or next  meeting discussion''
''Use  this section to review old tasks and propose new tasks. Keep topics  brief - if topics are large, they can spillover into later discussion,  after-meeting small group discussion, listserv discussion, or next  meeting discussion''
Co-Facilitator: [List Co-Facilitator]
Co-Facilitator: [List Co-Facilitator]
(< 30 mins)  
(< 30 mins)  


Old Action Items:
===Old Action Items===
 
*Door Access: Current status and next steps
    Door Access: Current status and next steps
**Document  process for editing access codes & whether it's possible to have  temporary access codes (Andrew) - Marina will follow up with Andrew
*Add robots.txt for sudo room (open item for anyone to take on) MATT
*Not done - Find out who has the key to the cash box :) (Marina)
*Ray will spearhead putting together curriculum for youth in the community - Bill suggests a workshop on security
*Jenny  will start a spreadsheet for churches, schools, and other community  groups that we can do outreach to for people to sign up to meet with  specific organizations.
*Tim will share the map of potential properties available for purchase.
*Jenny will write to School Factory about sponsorship opportunities.


    Document  process for editing access codes & whether it's possible to have  temporary access codes (Andrew) - Marina will follow up with Andrew
===New Action Items===
 
    Add robots.txt for sudo room (open item for anyone to take on) MATT
 
    Not done - Find out who has the key to the cash box :) (Marina)
 
    Ray will spearhead putting together curriculum for youth in the community - Bill suggests a workshop on security
 
    Jenny  will start a spreadsheet for churches, schools, and other community  groups that we can do outreach to for people to sign up to meet with  specific organizations.
 
    Tim will share the map of potential properties available for purchase.
 
    Jenny will write to School Factory about sponsorship opportunities.
 
New Action Items:
* Jenny to call bank to find out about online access
* Jenny to call bank to find out about online access
* Max to coordinate further with RPS
* Max to coordinate further with RPS
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*Romy  to work with Troy to turn the articles into a flow diagram. Diagrams  and drawings of sudo room members being passed around.
*Romy  to work with Troy to turn the articles into a flow diagram. Diagrams  and drawings of sudo room members being passed around.
*[Postponed until ?] Add articles to github (gitorious!!!!!!!? - https://gitorious.org/+sudo-room) - Yardena is going to put these articles up
*[Postponed until ?] Add articles to github (gitorious!!!!!!!? - https://gitorious.org/+sudo-room) - Yardena is going to put these articles up
==Fiscal Solvency==
==Fiscal Solvency==
''In  this section we review our current financial situation and budget,  approve monthly budgets, and discuss any other finance-related issues.''
''In  this section we review our current financial situation and budget,  approve monthly budgets, and discuss any other finance-related issues.''
Exchequer: We need a new exchequer
Exchequer: We need a new exchequer
Co-Facilitator: [List Co-Facilitator]
Co-Facilitator: [List Co-Facilitator]
 
*Setting up co-exchequers
    Setting up co-exchequers
*The future of the ex-chequer (items suggested from 5/29 meeting):
 
*New exchequer (tasks):  
    The future of the ex-chequer (items suggested from 5/29 meeting):
**Get on bank account  
 
**Follow up on deposits made  
    New exchequer (tasks):  
**Presents budget during meetings  
 
**Coordinates with scribe to make budget available to all members [transparency]  
    Get on bank account  
**Determine if per-member dues can be reduced  
 
**Forecasting longer-term budget  
    Follow up on deposits made  
*Exchequer tasks that could easily be done do-acraticly:  
 
**Coordinate new ways of paying  
    Presents budget during meetings  
**Investigate alternative sources of income  
 
**Encourage donations  
    Coordinates with scribe to make budget available to all members [transparency]  
**Infographics? Coordinate with Romy :D
 
*Bank  Links
    Determine if per-member dues can be reduced  
**Documentation: https://sudoroom.org/wiki/Sudo_room/banking (out of date?)
 
**Update information about login to bank (might make this private)
    Forecasting longer-term budget  
 
    Exchequer tasks that could easily be done do-acraticly:  
 
    Coordinate new ways of paying  
 
    Investigate alternative sources of income  
 
    Encourage donations  
 
    Infographics? Coordinate with Romy :D
 
    Bank  Links
 
    Documentation: https://sudoroom.org/wiki/Sudo_room/banking (out of date?)
 
    Update information about login to bank (might make this private)


(20 mins)  
(20 mins)  
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''In this section we discuss and review any proposed amendments to the articles of association: https://sudoroom.org/wiki/Articles_of_Association''
''In this section we discuss and review any proposed amendments to the articles of association: https://sudoroom.org/wiki/Articles_of_Association''
Co-Facilitator: [List Co-Facilitator]
Co-Facilitator: [List Co-Facilitator]
==Conflict Resolution==
==Conflict Resolution==
''In this section we address any conflicts that have gone through the conflict resolution process as described here: https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution''
''In this section we address any conflicts that have gone through the conflict resolution process as described here: https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Resolution''
Co-Facilitator: [List Co-Facilitator]
Co-Facilitator: [List Co-Facilitator]
Test Driven Governance: https://sudoroom.org/wiki/Governance_tests
Test Driven Governance: https://sudoroom.org/wiki/Governance_tests
==Discussion==
==Discussion==
''Add any discussion or other agenda item spillover to this section''
''Add any discussion or other agenda item spillover to this section''
Co-Facilitator: [List Co-Facilitator]
Co-Facilitator: [List Co-Facilitator]
 
*Friends, Jamie and Alex, from Rock Paper Scissors interested in cataloguing and digitizing their zine library.
    Friends, Jamie and Alex, from Rock Paper Scissors interested in cataloguing and digitizing their zine library.
*We discussed best practices and ideas and agreed that we would like to share a single cataloguing system if there is a good open solution.
 
*Bill showed off the holdout's zine cataloguing tool on drupal. Its called Permazine and will be launching soon.
    We discussed best practices and ideas and agreed that we would like to share a single cataloguing system if there is a good open solution.
*RPS is happy to have it hosted on our servers. They want to do more stuff together!
 
*Their top requirements are:
    Bill showed off the holdout's zine cataloguing tool on drupal. Its called Permazine and will be launching soon.
**End user experience for catalog entry and search
 
**Multi concurrent entry
    RPS is happy to have it hosted on our servers. They want to do more stuff together!
**Folksonomy support
 
*Sudo would ideally want an open source solution, but understand that's tough for cataloging software.
    Their top requirements are:
*Jamie will: Contact the creator of permazine to see if that will suit their needs.
 
*Max will: see if oclc will still give us wssl for free, and otherwise look at whether  
    End user experience for catalog entry and search
*SELC was interested in potentially renting space. SELC is moving into LOLspace 2-3 days a week and are subsidizing all of LOLspace's rent!
 
*JC suggested idea of startup incubator in the office behind the reception area. He is looking for partners. He has a business and is discussing with his employees.
    Multi concurrent entry
*Jenny happened to meet a massuese from Santa Cruz who may be interested in an office.
 
    Folksonomy support
 
    Sudo would ideally want an open source solution, but understand that's tough for cataloging software.
 
    Jamie will: Contact the creator of permazine to see if that will suit their needs.
 
    Max will: see if oclc will still give us wssl for free, and otherwise look at whether  
 
    SELC was interested in potentially renting space. SELC is moving into LOLspace 2-3 days a week and are subsidizing all of LOLspace's rent!
 
    JC suggested idea of startup incubator in the office behind the reception area. He is looking for partners. He has a business and is discussing with his employees.
 
    Jenny happened to meet a massuese from Santa Cruz who may be interested in an office.


==== Real Estate / Alternative Real Estate ======
==== Real Estate / Alternative Real Estate ======
 
*New space discussion (with Tim)
    New space discussion (with Tim)
*Logos! Ryan
 
**Could we make a wiki page on this?  
    Logos! Ryan
 
    Could we make a wiki page on this?  


==== Landlord Situation ====
==== Landlord Situation ====
*[Possibly postponed] Landlord situation
*What to do about request to have elevator locked at night?
**Well, how do we get in?
**Is this still an issue?
*Thank them for all their help and how awesome they are
**We would love to be better tenants!
*Update them on the state of the access system
*Trash/recycling - we need a key for access to the trash
**George doesn't want to give the key to people because he doesn't trust us to properly sort the trash.
**We need to be able to access the trash or 
*Suggest  requests be made in writing, a little more formalized,  because there  are often folks in the space he addresses who are new to  the  community.
*Suggest a monthly in-person check-in instead!
*Immediately write down what George requests and forward it along to him and sudo-discuss for confirmation.


    [Possibly postponed] Landlord situation
== Membership Benefits ==
 
*[possibly postponed] discussion around membership benefits https://sudoroom.org/wiki/Membership_Benefits_Discussion (has infographic)
    What to do about request to have elevator locked at night?
*Probationary period for new members, upon which 24/7 access is granted  
 
*Let's ship something soon, and its imperfection will enrage those willing to hack on it =)
    Well, how do we get in?
*[[possibly postponed]Publicity Pipeline - how do we have better outreach strategies both for sudo room and for sudo room events?  
 
*Gwibber  
    Is this still an issue?
*501(c)3 status and fiscal sponsors:  
 
**Could for example Noisebridge open up a bank account for us?  https://www.noisebridge.net/wiki/501c3app
    Thank them for all their help and how awesome they are
*Membership management system   
 
**Some codez https://github.com/substack/sudo-members
    We would love to be better tenants!
**Billz codez  https://gitorious.org/sudowho
 
*Andrew    set up the keypad system and reached out to the Public  School (if it  doesn't work he will fix it tonight :-) try code 31337)  
    Update them on the state of the access system
*What kind of information to publicly display?  
 
*Buzzer access to other tenants in the building  
    Trash/recycling - we need a key for access to the trash
*Bitcoin payment mechanism implementation (Romy)  
 
*Funding ideas  
    George doesn't want to give the key to people because he doesn't trust us to properly sort the trash.
**Current list here: https://sudoroom.org/wiki/Funding_Ideas
 
**People were reminded to add their names next to projects they were interested in, unclear how many did so.  
    We need to be able to access the trash or 
*Next steps?  
 
**Membership & Access Discussion: who is a member? what are the benefits of membership? how is membership related to access?  
    Suggest  requests be made in writing, a little more formalized,  because there  are often folks in the space he addresses who are new to  the  community.
**Articles of Association on member benefits: https://sudoroom.org/wiki/Articles_of_Association#Section_2.3_Benefits
 
*Made staggered wepay system, seeking feedback/improvements: https://www.wepay.com/donations/sudo-room
    Suggest a monthly in-person check-in instead!
*Summary of possible membership benefits structures: https://sudoroom.org/wiki/Membership_Benefits_Discussion
 
*Straw poll on membership and access: https://docs.google.com/forms/d/1zCaEAVVjLwMrWcoPlGb09-G6bvaaiewi33FTz3OBptE/viewform
    Immediately write down what George requests and forward it along to him and sudo-discuss for confirmation.
 
======= Membership Benefits =================
 
    [possibly postponed] discussion around membership benefits https://sudoroom.org/wiki/Membership_Benefits_Discussion (has infographic)
 
    Probationary period for new members, upon which 24/7 access is granted  
 
    Let's ship something soon, and its imperfection will enrage those willing to hack on it =)
 
    [[possibly postponed]Publicity Pipeline - how do we have better outreach strategies both for sudo room and for sudo room events?  
 
    Gwibber  
 
    501(c)3 status and fiscal sponsors:  
 
    Could for example Noisebridge open up a bank account for us?  https://www.noisebridge.net/wiki/501c3app
 
    Membership management system   
 
    Some codez https://github.com/substack/sudo-members
 
    Billz codez  https://gitorious.org/sudowho
 
    Andrew    set up the keypad system and reached out to the Public  School (if it  doesn't work he will fix it tonight :-) try code 31337)  
 
    What kind of information to publicly display?  
 
    Buzzer access to other tenants in the building  
 
    Bitcoin payment mechanism implementation (Romy)  
 
    Funding ideas  
 
    Current list here: https://sudoroom.org/wiki/Funding_Ideas
 
    People were reminded to add their names next to projects they were interested in, unclear how many did so.  
 
    Next steps?  
 
    Membership & Access Discussion: who is a member? what are the benefits of membership? how is membership related to access?  
 
    Articles of Association on member benefits: https://sudoroom.org/wiki/Articles_of_Association#Section_2.3_Benefits
 
    Made staggered wepay system, seeking feedback/improvements: https://www.wepay.com/donations/sudo-room
 
    Summary of possible membership benefits structures: https://sudoroom.org/wiki/Membership_Benefits_Discussion
 
    Straw poll on membership and access: https://docs.google.com/forms/d/1zCaEAVVjLwMrWcoPlGb09-G6bvaaiewi33FTz3OBptE/viewform


==Post-Meeting Small Group Meetups and Discussion==
==Post-Meeting Small Group Meetups and Discussion==
Tunabananas
Bureaucrats, oversight, Administrators
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