Mesh/Accounting/8 May 2018

Sudo Mesh Accounting WG Meeting #2 - 5/8/2018

Attendees

• Ben, Mai, Jenny, robb, Marc
• Facilitator: Mai

Last Meeting's Action Items

(From https://sudoroom.org/wiki/Mesh/Accounting/1_May_2018 )

• set up finance@sudomesh.org and add accounting wg members [jenny]
  • done! currently finance@sudomesh.org forwards to ben, robb, mai & jenny
• info on seller's permit / wholesale resale [jenny]
  • in the drive: https://drive.google.com/open?id=1asN70i64Eogc8cSy5gfhSVK3ezbD-Xae
• inventory of our equipment [mai + ben + everyone!]
  • date? 5-8pm on the Thurs May 17th?
• let's look for additional grant money [mai] / patreon campaign
  • jnny added some stuff: https://trello.com/b/4N4GSasC/fundraising
  • see also: https://sudoroom.org/wiki/Mesh/Funding
• Port existing purchasing spreadsheet to a Google Form, then work out some combination of the integrations below [mai]
  • Trello, Rocket.chat, email (Jenny can set up finance@peoplesopen.net)
  • The draft purchasing request form (uses jotform) is here: https://form.jotform.com/81277415196159
    • Added link to https://sudoroom.org/wiki/Mesh/Accounting
  • Requests are automatically added to the Trello: https://trello.com/b/Hz2DAmLW/accounting-finance
  • Would be nice to consolidate into a single rocket.chat channel.
    • jenny will set up teh webhook
• Bi-weekly finance meetings (this time?)
  • here we are!
• Locked petty cash box for discretionary funds; e.g. buying zip ties on the day of a node mount (robb/jenny)
  • ongoing, looking for a good box

Discussion: Fundraising

• Ben: Haven't had any new patreon patrons in about a month
  • Mai: Need to concretize our ask, requires fine-tuning our goals
  • Jenny: Can start making more regular posts on the Patreon page and tweet/post back linking to the patreon posts

• Marc: Would be good to set up a meeting with Mei Lin, very well-connected, to also potential corporate sponsors
  • others willing to join said meeting, get advice

• Mozilla Grant: need to schedule a meeting to see where we're at on that
  • Marc: should make a video. we have some stock footage
    • Sierk has been taking some footage
      • also the guy who filmed the last BYOI
        • would be nice to have a huge file server on the mesh to dump this kind of stuff
          • noemie has some footage, currently has jenny's hard drive. marc also has some, will give to robb
  • Draft of Round 2 written answers here: https://drive.google.com/open?id=1jaMwjvCEiNETpSZRHJlmGPBWgi6vErHHTNoXVBOi2ow
    • Make next week's meeting focused around the mozilla challenge?

Discussion: Purchasing Request Form

• Form lives here: https://form.jotform.com/81277415196159 then send to accounting/finance trello as well as finance@sudomesh.org
• Condensed description + cost + number of units
• Submitted forms will forward requests to finance@sudomesh.org
• Will be added to sudomesh account wiki: https://sudoroom.org/wiki/Mesh/Accounting

Future Steps

• Mai: Spinning off another entity eg worker coop or another nonprofit, for paid maintainers/staff?
  • consumer coop consisting of users, who pay maintainers
  • worker coop made up of maintainers
    • robb: definitely brings up liability issues
    • ben: and concretize accountability, what people receive and expect in return for $
      • jenny: we got another Directors & Officers insurance quote... for $7K :P (for context, Omni's annual premium is $2K)

Action Items

• Read seller's permit documents: https://drive.google.com/open?id=1asN70i64Eogc8cSy5gfhSVK3ezbD-Xae (ALL?)
• Ask group whether they can come to sudomesh cage inventory on Thurs May 17 5-8pm
  • ben - Added announcement to tonight's meeting notes
  • Note: https://sudoroom.org/wiki/Mesh/Inventory exists and really needs some love, or should be deprecated for a spreedsheat.
• Share sketch of mesh storage reorg (jenny)
• Look through Trello for grants/fundraising: https://trello.com/b/4N4GSasC/fundraising
• Integrate Incoming Purchases List to automatically be sent to Rocket.Chat [jenny]
• Locked petty cash box for discretionary funds; e.g. buying zip ties on the day of a node mount (robb/jenny)
• Arrange a fundraising consulting meeting with Mei Lin (juul)
• Open an account w/ Beneficial (jenny)
• Set up a redirect for budget request form - https://sudomesh.org/budgetrequest (jenny)

Last Meeting Notes

• https://sudoroom.org/wiki/Mesh/Accounting/1_May_2018

End of Meeting

• please archive these meeting notes by copying the entire pad contents onto the sudomesh wiki
• then please erase the contents of this pad
• then please cut & paste a blank template from here: https://sudoroom.org/mediawiki/index.php?title=Mesh/Accounting/Template&action=edit
• previous meeting notes are archived here: https://sudoroom.org/wiki/Mesh/Minutes

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