Mesh/Accounting/8 May 2018
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Sudo Mesh Accounting WG Meeting #2 - 5/8/2018
Attendees
- Ben, Mai, Jenny, robb, Marc
- Facilitator: Mai
Last Meeting's Action Items
(From https://sudoroom.org/wiki/Mesh/Accounting/1_May_2018 )
- set up finance@sudomesh.org and add accounting wg members [jenny]
- done! currently finance@sudomesh.org forwards to ben, robb, mai & jenny
- info on seller's permit / wholesale resale [jenny]
- inventory of our equipment [mai + ben + everyone!]
- date? 5-8pm on the Thurs May 17th?
- let's look for additional grant money [mai] / patreon campaign
- jnny added some stuff: https://trello.com/b/4N4GSasC/fundraising
- see also: https://sudoroom.org/wiki/Mesh/Funding
- Port existing purchasing spreadsheet to a Google Form, then work out some combination of the integrations below [mai]
- Trello, Rocket.chat, email (Jenny can set up finance@peoplesopen.net)
- The draft purchasing request form (uses jotform) is here: https://form.jotform.com/81277415196159
- Added link to https://sudoroom.org/wiki/Mesh/Accounting
- Requests are automatically added to the Trello: https://trello.com/b/Hz2DAmLW/accounting-finance
- Would be nice to consolidate into a single rocket.chat channel.
- jenny will set up teh webhook
- Bi-weekly finance meetings (this time?)
- here we are!
- Locked petty cash box for discretionary funds; e.g. buying zip ties on the day of a node mount (robb/jenny)
- ongoing, looking for a good box
Discussion: Fundraising
- Ben: Haven't had any new patreon patrons in about a month
- Mai: Need to concretize our ask, requires fine-tuning our goals
- Jenny: Can start making more regular posts on the Patreon page and tweet/post back linking to the patreon posts
- jnny: Bounties for those who solve bugs, eg Signal's implementation of BitHub: https://signal.org/blog/bithub/
- Marc: Would be good to set up a meeting with Mei Lin, very well-connected, to also potential corporate sponsors
- others willing to join said meeting, get advice
- Mozilla Grant: need to schedule a meeting to see where we're at on that
- Marc: should make a video. we have some stock footage
- Sierk has been taking some footage
- also the guy who filmed the last BYOI
- would be nice to have a huge file server on the mesh to dump this kind of stuff
- noemie has some footage, currently has jenny's hard drive. marc also has some, will give to robb
- would be nice to have a huge file server on the mesh to dump this kind of stuff
- also the guy who filmed the last BYOI
- Sierk has been taking some footage
- Draft of Round 2 written answers here: https://drive.google.com/open?id=1jaMwjvCEiNETpSZRHJlmGPBWgi6vErHHTNoXVBOi2ow
- Make next week's meeting focused around the mozilla challenge?
- Marc: should make a video. we have some stock footage
Discussion: Purchasing Request Form
- Form lives here: https://form.jotform.com/81277415196159 then send to accounting/finance trello as well as finance@sudomesh.org
- Condensed description + cost + number of units
- Submitted forms will forward requests to finance@sudomesh.org
- Will be added to sudomesh account wiki: https://sudoroom.org/wiki/Mesh/Accounting
Future Steps
- Mai: Spinning off another entity eg worker coop or another nonprofit, for paid maintainers/staff?
- consumer coop consisting of users, who pay maintainers
- worker coop made up of maintainers
- robb: definitely brings up liability issues
- ben: and concretize accountability, what people receive and expect in return for $
- jenny: we got another Directors & Officers insurance quote... for $7K :P (for context, Omni's annual premium is $2K)
Action Items
- Read seller's permit documents: https://drive.google.com/open?id=1asN70i64Eogc8cSy5gfhSVK3ezbD-Xae (ALL?)
- Ask group whether they can come to sudomesh cage inventory on Thurs May 17 5-8pm
- ben - Added announcement to tonight's meeting notes
- Note: https://sudoroom.org/wiki/Mesh/Inventory exists and really needs some love, or should be deprecated for a spreedsheat.
- Share sketch of mesh storage reorg (jenny)
- Look through Trello for grants/fundraising: https://trello.com/b/4N4GSasC/fundraising
- Integrate Incoming Purchases List to automatically be sent to Rocket.Chat [jenny]
- Locked petty cash box for discretionary funds; e.g. buying zip ties on the day of a node mount (robb/jenny)
- Arrange a fundraising consulting meeting with Mei Lin (juul)
- Open an account w/ Beneficial (jenny)
- Set up a redirect for budget request form - https://sudomesh.org/budgetrequest (jenny)
Last Meeting Notes
End of Meeting
- please archive these meeting notes by copying the entire pad contents onto the sudomesh wiki
- then please erase the contents of this pad
- then please cut & paste a blank template from here: https://sudoroom.org/mediawiki/index.php?title=Mesh/Accounting/Template&action=edit
- previous meeting notes are archived here: https://sudoroom.org/wiki/Mesh/Minutes