Mesh/Accounting/28 August 2018
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Sudo Mesh Accounting WG Meeting #5 - 08/28/2018
Agenda
- Intros & Intention-setting
- Overview of income, expenses & assets as well as current/draft policies
- Discussion: Buying (a) ladder(s)
- Action Items
Attendees
- jenny
- benny
- ben e.
- mai
Overview Current Moneypaths & Policies
- Sudo Mesh Projected Budget: https://docs.google.com/spreadsheets/d/1QJetruKfHrO5bpaLDk_smXYpLSvGlzytda_6koMjlCc/edit#gid=0
- Budget/Fundraising
- Sudo Mesh Fiscal Policies & Procedures (DRAFT): https://docs.google.com/document/d/1PeFoJUe4X3ww4mFKUMvbC4A-Yc_6sh5qbYdEgTdJpYQ/edit#
- Internal Logistics & Bureaucracy Trello Board: https://trello.com/b/LzVQlW3X/internal-logistics-bureaucracy-brainstorms
Discussion: Buying (a) ladder(s)
- Grant's suggestion - https://www.homedepot.com/p/Cosco-16-ft-Reach-Telescopic-Aluminum-Pinch-Free-Extension-Ladder-with-300-lb-Load-Capacity-Type-IA-Duty-Rating-20313T1ASE/303335494?MERCH=REC-_-PIPHorizontal2_rr-_-303496400-_-303335494-_-N - highly portable, ~$200
- Omni needs a taller ladder (last one was stolen) - Jenny will talk with Robb about best options and potential shared use with Sudo Mesh
- ben - I'm in favor of any ladder purchases, up to (somewhat arbitrarily) 4 ladders
- benny - me too
- jenny buys stuff for now because we don't have cards yet
- mai is in favor of buying up to 2 ladders
- mai submits ladder purchace request via our incredible web form peoplesopen.net/buystuff
Discussion: Travel and Conference Reg Fees Reimbursements
- jenny: Maybe we can have some limit for domestic travel vs. international travel for conference (eg up to $200, up to $500)
- this summer for instance - dweb summit registration fees, ournetworks travel
- mai: Ideally we'd approve it before the event. What if anyone who wants to be reimbursed for something puts in a request into peoplesopen.net/buystuff?
- Proposal to present at the general meeting tonight —
- For expenses spent on attending conferences to represent Sudo Mesh, they must request beforehand to get approval
- Anyone who wants to be reimbursed for their discounted DWeb summit reg fees is approved
- Anyone who traveled to represent Sudo Mesh at conferences during Summer 2018 can request a stipend/reimbursement of up to $200 for domestic trips and $500 for international trips while still subject to approval from Accounting WG and submission of receipts
Reviewing accounting wg procedure
- From June 5th proposal https://sudoroom.org/wiki/Mesh/5_June_2018:
- Up to $500 each Accounting WG member can spend on the card without approval, with their discretion. Above $500, you need pre-approval from Accounting WG, above $2000 we need approval from 5 signatures/email consent from board members
- Ben: need to go through this procedure for the air fibers
- Jenny: both are under 2k actually
- Benny: nice
- Benny updated https://sudoroom.org/wiki/Mesh/Accounting
Action Items
- Discuss with Robb about best options for a taller 20+ ft ladder and potential shared use with Sudo Mesh - jenny
- Follow up on Beneficial account - jenny
- Follow up on insurance quote - contingent on updating budget & business plan
Last Meeting Notes
https://sudoroom.org/wiki/Mesh/Accounting/12_June_2018
End of Meeting
- please archive these meeting notes by copying the entire pad contents onto the sudomesh wiki
- then please erase the contents of this pad
- then please cut & paste a blank template from here: https://sudoroom.org/mediawiki/index.php?title=Mesh/Accounting/Template&action=edit
- previous meeting notes are archived here: https://sudoroom.org/wiki/Mesh/Accounting