See attached statement: $1704.25
---------- Forwarded message ----------
From: Laurie Cooperman Rosen <Lscoop(a)comcast.net>
Date: Sun, Dec 1, 2013 at 10:11 PM
Subject: December Statement, 2141 Broadway
To: exchequer(a)sudoroom.org
Cc: eddan(a)eddan.com, mattsenate(a)gmail.com
Hi All-
Attached please find the December statement. Hope you had a great
Thanksgiving weekend!
Laurie
*Sudo Room Board Meeting Summary*
Please see https://sudoroom.org/wiki/Board for succinct summation :-)
Attendees (8/13): Marc, Jenny, Matt, Hol, Julio, Romy, Max, Vicky
Please do any independent Research for the a Non Profit California Benefit
Corporation beforehand to inform us.
If folks want to update our wiki page collaboratively -
https://sudoroom.org/mediawiki/index.php?title=Board&action=edit#&togetherj…
We are:
- a "Non-profit public benefit corporation" under the state of
California, organized for public and charitable purposes
- California corporations code 5110 (5300?)
- Incorporation Process followed to get us here "Nonprofit Public
Benefit Corporation"
http://www.sos.ca.gov/business/be/filing-tips-corp.htm#artsnp
- The specific purpose of this corporation is to promote and encourage
scientific, technical, engineering and artistic skills through individual
projects, social collaboration, and education. In the context of these
purposes, the corporation shall engage in scientific, charitable and
educational activities within the meaning of Section 501(c)(3) of the
Internal Revenue Code.
- but we are not Federally 501(c)(3) yet.
1. What are our responsibilities?
- Legally. What do we have to report?
- How are we going to ensure those reports?
- Pay taxes, or the treasurer is liable
2. How often should the board meet?
- 0 or more times per year?
- Announce only once a year?
- During regular weekly sudo meetings? [enthusiasm for this one]
- over email?
What are Articles of Incorporation?
- Proposed Articles of Incorporation (Marc copy pasted from NB's made
some edits with Matt): https://sudoroom.org/wiki/Bylaws
Marc's proposal is to break out the Articles to be the minimum of board
responsibilities and have a more fluid bylaws define how we operate... to
separate legal stuff from doing stuff.
It's all on the wiki, and on meeting minutes
Date of Incorporation: Nov 5 (auspicious!)
*=**=**O**ffi**cial requirements for board of directors**=**=*
*File a Statement of Information once every two years - $25
Form: Form SI-100 (Statement of Information)
*Due Date: Biennially before the end of the calendar month during
which the original Articles of Incorporation were filed, but no sooner than
the immediately preceding 5 calendar months.*
Information: (916) 657-5448
Web Site: www.ss.ca.gov
- https://businessfilings.sos.ca.gov/
- more info: http://www.hurwitassociates.com/l_s_annual_ca.php
*Renewal Registration
California Attorney General
Form: Form RRF-1
*Due Date: 4 ½ months after end of fiscal year*
Information: (916) 445-2021
Web Site: ag.ca.gov/charities
Filing Fee: $0-$300 (depending on revenues)
Note: If gross receipts or total assets over $25,000, include IRS Form
990, 990-EZ or 990-PF.
Charitable corporations organized and operated primarily as hospitals,
educational institutions, or religious organizations are exempt from
filing.
*File annually with the IRS
Form: Annual Return Form 990
*Due Date: 4 ½ months after end of fiscal year*
Internal Revenue Service
Information: (800) 829-1040
Forms: (800) 829-3676
Web Site: www.irs.gov/charities
Filing Fee: $0
Public Charities: Please note that, along with the new Form 990, the
IRS has instituted a "phase-in" period to allow organizations time to
adjust to the new form. For a detailed "phase-in" chart, please refer to
the IRS website to determine which form to file (Form 990, Form 990-EZ or
Form
990-N).
Private Foundations: Submit Form 990PF, regardless of revenues.
*File with the California Franchise Tax Board
Note: For a general discussion of the California Franchise Tax
Board's requirements for exempt organizations, please refer to their Exempt
Organizations publication.
a. Form: Form 199 or 199N (California e-Postcard)
*Due Date: 4 ½ months after end of fiscal year*
Phone: (916) 845-4171
Web Site: www.ftb.ca.gov
Filing Fee: $0-25 (Form 199 Only, form 199N is free)
Notes: Some organizations may be exempt from this filing depending
on the type of organization. Refer to the Franchise Tax Board's website
for details.
b. Form: Form 109 (Exempt Organization Business Income Tax Return)
*Due Date: 4 ½ months after end of fiscal year*
Phone: (916) 845-4171
Web Site: www.ftb.ca.gov
Filing Fee: $0
Note: This filing is required *only* if the organiztion derived more
than $1,000 in gross unrelated business
income.
http://www.<http://www.leginfo.ca.gov/cgi-bin/displaycode?section=corp&group=05001-0600…>
leginfo.ca.gov/cgi-bin/displaycode?section=corp&group=05001-06000&file=5210…<http://www.leginfo.ca.gov/cgi-bin/displaycode?section=corp&group=05001-0600…>
have to notify all members of meetings
quorum is majority
can make actions with out meeting if over email
- An action required or permitted to be taken by the board may
- be taken without a meeting if all directors individually or
- collectively consent in writing to that action and if, subject to
- subdivis
=May need to update these=
yearly benefit statement
http://www.benefitcorp.net/storage/documents/_California_Benefit_Corporatio…
- yearly california requirements
http://www.sos.ca.gov/business/be/faqs.htm#annual
*==Action Items==*
**DUE: Wed, Dec. 11 at next sudo meeting:*
*Add to our proposed bylaws / Articles of Incorporation:
https://sudoroom.org/wiki/Bylaws [Everyone]
*Do we need a business license? (Hol)
*Send paperwork (incorporation docs and EIN) to board members [Marc]
*Set up google calendar (or other) reminders for when we have to file. [who
wrote this? Romy? Max? Matt? Whoever wrote it just signed theirself up]
*Julio+Vicky: create FAQ doc for posterity
- Does a board member have legal duty to fundraise? Not unless it's
written in the articles of incorporation.
*Make sure online checkin happens if people can't make the Wed Dec 11th
meeting [Jenny]
One of the things that the expectations email got me thinking about is how
to make the interior (not common) space more functional. I want to come up
with a plan, and want your input.
I've started a wikipage that I hope you'll add to:
https://sudoroom.org/wiki/Room_Usability_Notepad
Here are my preliminary thoughts.
==A master map of where everything goes==
*If we had a map where everything went then we would know what is in- or
out-of place.
*Less "where is x?" type questions.
*The uninitiated could clean since they would know where to put something.
*Dedicate a wall to this map.
**Is it paper?
**Is it a floor plan view?
***Does it have numbered dots on the floor plan, and an index of the
numbered dots for lookup?
==De-[https://en.wikipedia.org/wiki/Cruft crufting]==
*One proposal for precepts: (add your own)
**Projects older than x months are trash.
**Components and unsorted material are trash. (Like misplaced books in a
library are lost).
**Err on the side of trash - that aggravation is better than cruft.
**It is OK for trash to go in the landfill.
==It's all about the desk==
*This is the main point of entry for a lot of our working.
*Discourage leaving things on the desk
**If only there were a way to hinge the surface, so that the entire
tabletop contents could slide off into a rubbish bin.
**Make a laminate that surface that insults/reminds you.
**Or a laminte suface that has visible squares so its always easily
countable what surface percentage can be seen.
==2:1 cleaning oath==
*As a member, you vow to clean in ratios of 2 times the mess you make.
Last night I installed "CollabOERate" on the Sudo Room wiki. This is a
feature that permits real-time collaboration on a wiki page! It's sort of
like having an Etherpad experience within a wiki page. I haven't yet made
it active by default, it's probably worth experimenting a bit first.
To try this feature, you will need (ideally) a recent version of Firefox or
Chrome, and a friend. On the Sudo wiki, you both need to:
- go to Preferences -> Gadgets
- check: <gadget-CollabOERate>
- click "save"
Now, as you browse around the wiki, you will see a button: [CollabOERate]
in the lower left of every screen. When you click that, you'll be assigned
a custom URL you can send to your friend.
Have fun, and please let you know what you think!
I am thinking I might offer a wiki training session some time this week to
try using this feature. Watch for an announcement -- and if you want to
participate, feel free to let me know what times work best for you!
Pete
[[User:Peteforsyth]]
p.s. Thanks to Mozilla for the enabling technology "TogetherJS",
WikiEducator for making the gadget that works on MediaWiki sites, and Matt
Senate and various Mesh folk for helping me test it out!
I'm giving another "Arduino For Total Newbies" workshop at San Francisco's newest hackerspace -- RockIT CoLabs, in Chinatown.
Thursday, 5-Decemeber, 7:00pm - 10:30pm
Learn Arduino. It's fun, it's easy. Anyone can learn! All welcome!
Limited to 25 people.
Still some seats available!
Registration and Details:
https://www.eventbrite.com/e/arduino-for-total-newbies-workshop-tickets-935…
Mitch.
