[sudo-discuss] Board Meeting Notes

A:"You're basically an executive" M:"I wish employers would see it that way" https://sudoroom.org/wiki/Meeting_Notes_2014-10-27 ==Attendees == * potential: Vicky, April, Yar, Whitney, Jenny, Anca, Matt, Hol, Julio, Scott * actual: julio, cere, anca, yar, hol, max, vicky, scott, brendan, april, matt, marc * official board members here: julio, hol, max, vicky, matt, anca, marc * quorum: 7. JUST BARELY. ==Next Meeting== * Next Year's Meeting will be on: 2015-10-20. October the twentieth in two thousand fifteen in the year of our lord, common era. * Max will schedule email $ date -d 'Tuesday, October 20, 2015 7:00 PM PDT' +%s 1445392800 ==501c3== * Create an action plan and deadline to complete our 501(c)(3) application. * Whitney, Vicky and April will bottom-line this. Julio is on stand-by. * Since our 501(c)(3) form has not been completed, we need to fill out state form 3500 to convince California not to levy state taxes for last year (2013). ==State Tax things== * Due Nov. 7. * Matt, Julio and Hol will bottom line it and working on it tonight. == CT1 == * did we file this last year? == New Treasurer == Find a new Treasurer to replace Max. General Responsibilities: # be responsible for filing yearly taxes, # deposit misc. funds into the bank account # give out misc money that sudo room approves # report to sudo room the state of finances. Also, Fundraising: * Additionally, since Sudo Room is once again receiving less income each month than expenditure, a good Treasurer would have some fundraising ideas, and/or want to execute other's ideas. Who wants to do it? * We're pretty sure treasurer is liable for all sudo's debts, and also omni's debts since we're a signatory on the omni lease. But not 100% sure. Also, people are saying if we get 501c3 that won't be an issue. * Do we have a transparent sheet listing where all the money goes? Not really but we can mine the meeting notes. It's pretty much just omni shared expenses + internet. * Anca's done stuff before. Mentions quickbooks. * Matt points out membership roles: exchequer. separate from the state-mandated role. they should be doing the work. * To be very clear, our values don't call for a powerful treasurer position. This is just something the state requires us to do. We will absolutely limit their power and responsibility to that and only that. * Vicky and Scott are both interested. * Vicky wonders whether she's even a member anymore. But you don't have to be a member to be on the board. * lots and lots of debate over sudoroom's debt and hypothetical disaster scenarios * yet another tangent about dvorak keyboards * shouldn't we figure out general board membership first? * lots of confusion over our bylaws. we need to read them in full again. they were just copied from noisebridge. * you have to go to one meeting a year. that's really the bare minimum. * apparently california also requires from a 501c3: president, secretary, CEO, Treasurer and/or CFO ** http://www.nonprofitlawblog.com/treasurer-duties/ * marc is willing to do it * unanimous vote of present board members, plus jenny remotely: Marc Juul is our new treasurer, replacing Max Klein. '''Voted 7-0 in favour of Making Marc Juul new Treasurer''' == New People == Discuss refreshing the Board with a new set of members. * Update Board page on the wiki: https://sudoroom.org/wiki/Board * who wants to be on the board this year? raise your hand: vicky, scott, anca, julio, matt * are we keeping the other folks? * einstein could be chairdog * last time everybody was nominated * april wants to do it * We'll put another round of nominations to the mailing list ==Address Change== We have to notify California that our address has changed. We're no longer at 2141 Broadway... ==Meeting Notes== discussion about board members and role of the members. Who should be a member? ==A third working group (Matt and Vicky and)== Write a description fro board memebers for treasurer, then blast the list and announce for a timeline for nominating new board members, and timeline for voting on them then april will make an announcement at the general meeting this week == outtake== what was your favorite thing about this meeting? * scott laughing at his jokes * seeing all of you here! * efficient. sudo meetings are getting shorter. * low-key. and fixing my IDE. * wine club. and everyone here. * they already did everything when i got here * chips & guac * that we don't know what the hell we're doing * the we accomplished our purpose - find a new treasurer * that we had quorum, and that our next meeting is on Tuesday October 20th 2015 Make a great day, Max Klein ‽ http://notconfusing.com/