[sudo-discuss] Action Items + Meeting Minutes 5/29

And a reminder to pay your dues! https://www.wepay.com/donations/sudo-room These notes are archived here: https://sudoroom.org/wiki/Meeting_Notes_2013-05-29 *May 29, 2013* =New Action Items= *Follow up with Andrew on keypad access system (documentation, outreach to other tenants) (Marina) **Cubby with the keypad system is marked in sudo **UPDATE: Andrew finished the keypad access system! https://sudoroom.org/wiki/Keypad_Door_Access *Matt remind Tommy to write rent check for George *Matt will call LMI to get the lowdown *[Postponed] Discussion of new spaces and active searching *EVERYBODY: Let's gear up for First Friday [June 7 Demo Night!] and outreach to folks on the streets - music on Broadway, gimmicks on Telegraph, etc; =Attending= *Jordan, Bill, Matt, Sam, Len, Eddan, Marina, Jenny, Tom, Romy =Introductions= ''Let's get to know each other!'' Co-Facilitator: [List Co-Facilitator] * Introduction to purpose and format of this meeting Brief personal intros (< 20 sec per person) * [Go-around topic] Icebreaker (10 min) * [Pair/small group discussion on a topic. Ex: What are some ways that you resolve conflicts?] What would you do in a zombie apocalypse? =Announcements (Consent Agenda)= ''Use this section to briefly announce and consent to items that need no more details or discussion'' Co-Facilitator: [List Co-Facilitator] (< 8 minutes) * This Sat 6/1 at 2PM: Today I Learned: The Simple Computer! ** See upcoming TIL's and sign up for one at https://sudoroom.org/wiki/Today_I_Learned * Sunday June 2 @ 7pm - Cleaning of Natural Decay * Use http://hackerspaces.crowdmap.com/ (ask Matt for admin access) ** Tweet any space details @sudoroom ** Email info(a)sudoroom.org * Interested in more inter-hackerspaces collab? Join Open Hack Night every Monday at 7pm @LOL (1234 23rd Avenue, San Antonio (east Oakland)). LOL is a POC, Queer and Women-organized hackerspace. It is radically inclusive--EVERYONE is a desired member! Their organizers want us to do more stuff at each others' spaces. :] :] * Next BACH event: June 15th @ Noisebridge - time? ** BACH info: http://hackerspaces.org/wiki/Bay_Area_Consortium_of_Hackerspaces * Sudo Bike - ask Matt about borrowing it for a set period of time, or for donations to "Sudo Bike" * New internet: Goodbye Sonic, hello LMI! * June 22/23: Workshop Weekend! Help organize or teach DIY/makery/hackery/sciencey/arty workshops. - JD and Gil ** Great way to reach out to kids and families * RADIO!!!! ** sign up for a slot at https://docs.google.com/spreadsheet/ccc?key=0ApmrUsz7z5DodDVaZnJ4TW1ndC1jd1… ** contact marina for training, or test out the documentation: https://sudoroom.org/wiki/Sudo_Radio ** next steps: production * Next Writers meeting this Sunday at 4p! Screenwriters' meetup at 5p! *ReWrite Oakland this weekend (June 1) *Tom's bachelor party July 7th! We're invited! contact Tom @ fitzsnaggle(a)gmail.com - Live music, beer, dominos! *Hayward Hackerspace! - HayHackers! - talk to Matt or Jenny = ACTION ITEMS = ''Use this section to review old tasks and propose new tasks/topics for discussion. Keep topics brief - if topics are large, they can spillover into later discussion, after-meeting small group discussion, listserv discussion, or next meeting discussion'' Co-Facilitator: [List Co-Facilitator] (< 30 mins) ==Old Business== *HACK THE ROOM!!!! **Debrief **It was awesome! **Mobile public computer terminal! (Infobot) **Membership management system *** Some codez https://github.com/substack/sudo-members *** Billz codez https://sudoroom.org/wiki/Hack_The_Room **Door Access *** Andrew set up the keypad system and reached out to the Public School (if it doesn't work he will fix it tonight :-) try code 31337) **Radio room **Meeting format ** Next steps? ***What kind of information to publicly display? ***Buzzer access to other tenants in the building * Bitcoin payment mechanism implementation (Romy) * Matt will follow up with Tommy re: getting a bank account Additional items for Sunday hackathon: list of expectations to discuss with landlords, membership management service * Funding ideas ** Current list here: https://sudoroom.org/wiki/Funding_Ideas ** People were reminded to add their names next to projects they were interested in, unclear how many did so. ** Next steps? * Membership & Access Discussion: who is a member? what are the benefits of membership? how is membership related to access? ** Articles of Association on member benefits: https://sudoroom.org/wiki/Articles_of_Association#Section_2.3_Benefits *** Made staggered wepay system, seeking feedback/improvements: https://www.wepay.com/donations/sudo-room ** Summary of possible membership benefits structures: https://sudoroom.org/wiki/Membership_Benefits_Discussion ** Straw poll on membership and access: https://docs.google.com/forms/d/1zCaEAVVjLwMrWcoPlGb09-G6bvaaiewi33FTz3OBpt… * New space discussion ** Priorities / values ** Historical / Previous requirements for any potential space are listed here: https://sudoroom.org/wiki/Sudo_room/open_a_space *** Please note that those are from last year and is in need of updates--let's do that now! *** Exterior security - safety of the surrounding area *** Lease vs month-to-month rent (latter preferred) *** Kitchen / communal kitchen *** Street-facing *** No regressions from the current space * Strategy ** Use http://hackerspaces.crowdmap.com/ (ask Romy or Matt for admin access) ** Tweet any space details @sudoroom ** Email info(a)sudoroom.org *Renew Craigslist posting looking for friends? http://sfbay.craigslist.org/eby/off/3789289305.html ** were there any responses to the first posting? * Logos! ==Postponed== ''items here are not for discussion, only for reference for later meetings so that we don't forget about them :)'' *[Postponed] Talk to Danny O'Brien, intro from JC to Jordan, invite him to come to a future sudo meeting to share insight! **Straight to the source--but out of the country :( Will be back later this month and Jordan will follow up then. *[Postponed until necessary] Eddan - Reference letter from George *[Postponed until necessary] Jenny sync with Troy on library - Not yet but they will *Set up date for label-printing organizing of stuff event - Jenny!1 -troy **still need to set a date *[Postponed until someone throws Romy a massive love bomb] Romy to lead diagram for Articles of Association amendment *Romy to work with Troy to turn the articles into a flow diagram. Diagrams and drawings of sudo room members being passed around. *[Postponed until ?] Add articles to github (gitorious!!!!!!!? - https://gitorious.org/+sudo-room) - Yardena is going to put these articles up =Fiscal Solvency= ''In this section we review our current financial situation and budget, approve monthly budgets, and discuss any other finance-related issues.'' Exchequer: Tommy Co-Facilitator: [List Co-Facilitator] (20 mins) * LAST MEETING OF THE MONTH: Pay your dues :) * Review and consensus process: ** Fiscal Solvency Spreadsheet - https://docs.google.com/spreadsheet/ccc?key=0AlKk2X9KKqlFdFZJUy12x3ZUhDUmx2… ** Rent: $1500; Utilities: $220; Services: $50 **Target membership contribution: $88 per member (based on approx. 30 people) =Amendments to the Articles of Association= ''In this section we discuss and review any proposed amendments to the articles of association: https://sudoroom.org/wiki/Articles_of_Association'' Co-Facilitator: [List Co-Facilitator] =Conflict Resolution= ''In this section we address any conflicts that have gone through the conflict resolution process as described here: https://sudoroom.org/wiki/Articles_of_Association#Section_3.2_Conflict_Reso… '' Co-Facilitator: [List Co-Facilitator] =Spillover!= ''Add any discussion or other agenda item spillover to this section'' Co-Facilitator: [List Co-Facilitator] *Internet Discussion **LMI - same gateway, copper etc just paying LMI instead of Sonic *Landlord situation **What to do about request to have elevator locked at night? ***Well, how do we get in? **Thank them for all their help and how awesome they are **We would love to be better tenants! **Update them on the state of the access system **Trash/recycling - we need a key for access to the trash ***George doesn't want to give the key to people because he doesn't trust us to properly sort the trash. ***We need to be able to access the trash or **Suggest requests be made in writing, a little more formalized, because there are often folks in the space he addresses who are new to the community. **Suggest a monthly in-person check-in instead! **Immediately write down what George requests and forward it along to him and sudo-discuss for confirmation. * Continue discussion around membership benefits ** Probationary period for new members, upon which 24/7 access is granted ** Let's ship something soon, and its imperfection will enrage those willing to hack on it * Publicity Pipeline - how do we have better outreach strategies both for sudo room and for sudo room events? **Gwibber * Instructables **Add 10 instructables, receive free stuff (eg 3D printer) *The future of the ex-chequer * New exchequer (tasks): ** Get on bank account ** Follow up on deposits made ** Presents budget during meetings ** Coordinates with scribe to make budget available to all members [transparency] ** Determine if per-member dues can be reduced ** Forecasting longer-term budget *Exchequer tasks that could easily be done do-acraticly: ** Coordinate new ways of paying ** Investigate alternative sources of income ** Encourage donations ** Infographics? Coordinate with Romy :D *501(c)3 status and fiscal sponsors: **Could for example Noisebridge open up a bank account for us? =Post-Meeting Small Group Meetups and Discussion= Co-Facilitators: YOU! & ? *Mapping potential spaces: citizen science spaces, pop-up hackerspaces, etc; Scribe: Convert notes to wiki page and email the list with a link to the notes page and a succinct list of highlights (including action items). -------- Jenny http://jennyryan.net http://thepyre.org http://thevirtualcampfire.org http://technomadic.tumblr.com `~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~` "Technology is the campfire around which we tell our stories." -Laurie Anderson "Storytelling reveals meaning without committing the error of defining it." -Hannah Arendt "To define is to kill. To suggest is to create." -Stéphane Mallarmé ~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`